1. Paid Family and Medical Leave
Stakeholder Meeting
Phase 3 - Rulemaking
Paid Medical and Family Leave
November 02, 2018

2. Agenda Date: Friday, November 2, 2018 Time: 9:00 a.m.
Location: 640 Woodland Square Loop SE | Lacey, Washington
Room: Park Place A & B (1st floor)
REMOTE PARTICIPATION
WebEx Link:
(Click the above link prior to the meeting to ensure you have the proper plug ins installed).
Call-In Number: Access Code:
Meeting password: PFML1234
**For the best audio, please use a phone when calling in.
Welcome and introductions
Goals for today and for the process
Rulemaking update
Phase Three, Draft 2 Rules: Link
Public comment
Final thoughts and next steps
Meeting close
Say where we are in the process of phase 1. bring attention to phase 2.

3. Rulemaking - Overview Phase 2 Nov./Dec., 2018 Phase 3 Mar./Apr., 2019
Jun./Jul., 2019
Phase 5
Aug./Sep., 2019
Phase 6
Nov./Dec., 2019
Employer responsibilities
Benefit Applications
Continuation of Benefits
Job Protection
Appeals
Small business assistance
Benefit Eligibility
Fraud
Benefit Overpayment
Penalties
Say where we are in the process of phase 1. bring attention to phase 2.

4. Phase 3 Rulemaking Timeline
Benefit Applications ♦ Benefit Eligibility
August 9, 2018
September 18, 2018
November 2, 2018
Listening Session
September 12, 2018
Post Draft 1 of Rules
First Stakeholder Meeting
October 25, 2018
Post Draft 2 of Rules
Second Stakeholder Meeting
January 3, 2019
File Proposed Rules (CR 102)
March 13, 2019
Formal Rules Hearing
March 18, 2019*
August 2018
March 22, 2019
File Proposed Rules
(CR103)
April 22
Rules Take Effect
* Formal comment period begins January 3 and ends at 5:00 p.m. on March 18.
This timeline is an approximate timeframe for completion of draft rules for Phase 3 of the Paid Family and Medical Leave rulemaking process. Dates are subject to change.

5. Phase 3 Draft Rules Benefit Applications • Benefit Eligibility WAC
Caption
Definitions
De facto parent.
In loco parentis.
Claim year.
Qualifying event.
Health Care Provider.
Go through each one by one in conjunction with the handout.

6. Phase 3 Draft Rules (cont.)
Benefit Applications • Benefit Eligibility
WAC
Caption
Employee notice to employer
As soon as practicable.
Content of employee notice for paid family or medical leave.
When must an employee provide notice to the employer for foreseeable paid family or medical leave?
When must an employee provide notice for unforeseeable paid family or medical leave?
Employee failure to provide proper notice.
Explain asterisks

7. Phase 3 Draft Rules (cont.)
Benefit Applications • Benefit Eligibility
WAC
Caption
Initial application for benefits
How does an employee apply for paid family or medical leave benefits?
What information is an employee required to provide to the department when applying for paid family or medical leave benefits?
When will the employee be required to provide documentation or certification to the department for paid family or medical leave?
What is required on the certification for medical leave or family leave to care for a family member who has a serious health condition?
Documenting the birth or placement of a child for family leave.
Documenting a military exigency for family leave.
Explain asterisks

8. Phase 3 Draft Rules (cont.)
Benefit Applications • Benefit Eligibility
WAC
Caption
Initial applications for benefits (cont.)
Documenting the family relationship.
Can an employee backdate an application for paid family or medical leave benefits?
May the department refuse to accept an employee’s claim, appeal, or petition?
How is my weekly benefit calculated?
How are typical work week hours determined?
What is an employee’s benefit length?
Will the employer be notified if an application for paid family or medical leave benefits?
Explain asterisks

9. Final thoughts and Next Steps
Benefit Applications• Benefit Eligibility
Other comments?
What have we missed?
What rules should be included in this phase that we have not discussed?
Should any rules be moved out of this phase?
Next Steps:
Public Rulemaking Hearing #1: March 13, 2019
Public Rulemaking Hearing #2: March 18, 2019*
*date is subject to change

10. Questions PaidLeave@esd.wa.gov
Benefit Applications• Benefit Eligibility
Try to direct questions not related to this phase to the box.

11. Stay Informed https://esd.wa.gov/newsroom/paid-family-medical-leave
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