1. Rowdy Exchange Update Purchasing and Distribution Services FAR
March 22, 2017
Rene Paniagua
Rowdy Exchange Project Manager
Office of Financial Affairs (

2. Agenda Organization Project Goals Vendor Enablement Milestones
Solution Overview
Current Activities
Questions

3. Organization

4. Project Goals
Standardize and enhance the UTSA P2P procurement system while maintaining flexibility and efficiencies within the system.
Create efficient, easy to use, one stop shop for end users
Consolidate/Direct University Spend
Increase visibility of spend and enhance procurement reporting
Create a robust, workflow enabled forms system
Enhance A/P processes with eInvoicing
Implement a streamlined, efficient, electronic bid system and repository
Obtain a high system adoption rate among end users
Replace or eliminate problematic Purchasing Processes in PeopleSoft
Office of Financial Affairs

5. Enabled “RowdyExchange” Suppliers
“Possible Missions” HUB partner of Fisher Scientific “Summus Industries” HUB partner of VWR & Dell “SHI Government Solution” HUB partner of Dell & HP “Burgoon Company” HUB partner of Grainer Inc. “Todays Business Solution” HUB partner of Office Max “CommonWealth Trading Co.” HUB partner of Dell “Cuevas Co.” HUB partner of Airgas
Office of Financial Affairs

6. Office of Financial Affairs

7. Milestones Milestone Planned Start Date Status 1
Project Planning (Remote)
September 2, 2016
Completed 2
Project Orientation
September 14, 2016 3
Configuration, Workflow, and Integration
September 15, 2016
In Process 4
Focus Group 1 (FG1)
January, 2017 5
Additional Configuration from FG1
Completed  6
Focus Group 2 (FG2)
March, 2017 7
Training Development
In Process  8
Solution Validation Testing
April, 2017
Not Started 
Training Delivery
May, 2017
 Not Started 9
Deployment
June 5th, 2017
Office of Financial Affairs

8. Solution Overview

9. Current Activities In process
Integration between PeopleSoft and Rowdy Exchange
Workflow Testing
Review of Business Processes
Developing Testing Scenarios
Supplier Cleanup
Table population
Roles and Responsibilities (copied for PS)
Locations
Payment Terms
Shoppers, Requestors & Approvers
Office of Financial Affairs

10. Office of Financial Affairs
QUESTIONS
Office of Financial Affairs
Purchasing and Distribution Services

11. Your partner for successful solutions
Thank you!
Your partner for successful solutions
Office of Financial Affairs