1. H-1B America’s Promise Grantee Convening Day 1: November 14, 2017
H-1B Grants Performance Reporting Guidance
H-1B America’s Promise Grantee Convening
Day 1: November 14, 2017
UNITED STATES DEPARTMENT OF LABOR
EMPLOYMENT AND TRAINING ADMINISTRATION
Office of Workforce Investments, H-1B Funded Program

2. Moderator: Megan Baird H-1B Program Manager U.S. DOL/ETA
Division of Strategic Investments
Washington DC

3. Presenters: Ayreen Cadwallader Gregory Scheib Workforce Analyst
U.S. DOL/ETA
Division of Strategic Investments
Washington DC
U.S. DOL/ETA
Division of Strategic Investments
Washington DC

4. Objectives
Interim reporting guidance for the quarter ending September 30, 2017
Submitting Performance Reports in WIPS the quarter ending December 31, 2017
Next Steps Action Items: November 2017 – February 2018

5. Before We Begin The data you provide: Informs technical assistance
Provides an opportunity to pass on “lessons learned”
Illustrates success to
Department of Labor Secretary
White House
General public
Informs the mission of DOL-ETA
THANK YOU for doing your part to showcase the impact of the America’s Promise Grants!

6. Interim Performance Reporting Guidance: Quarter Ending Sept. 30, 2017
Quarterly Progress Reports are due TODAY!
Quarterly Narrative Report (QNR) using the suggested H-1B Quarterly Narrative Report Template
Submit QNRs:
Participant-level data will not be submitted in WIPS
Next Steps Action Items
Quarter Ending 9/30/17
Submit QNRs to DOL
November – December 2017
Track and collect participant-level data
Prepare for submitting data files in WIPS

7. Performance Reporting Guidance: Quarter: Dec. 31, 2017
Access to WIPS issued to the grant Authorized Representative.
Submit participant-level data through a comma-separated values (csv) data file upload
Technical Assistance Coming Soon!

8. WIPS Data Submission - ETA-9172 DOL PIRL for Winter 2017 - 2018
Quarter Ending December 31, 2017:
Grantees will report against the ETA-9172 DOL PIRL.
The participant-level csv data file will include 84 PIRL data elements.
WIPS will conduct data validation checks to ensure that the data that you are submitting is in the right format and correct according to the edit check rules.
Coming soon! Quarterly Performance Report (QPR) forms generated in WIPS

9. WIPS Data Submission - Amended ETA-9172 DOL PIRL for Fall 2018
Reduces PIRL data elements for grantee data collection and reporting from 109 data elements to 84 data elements
Adds two new PIRL data elements:
PIRL DE #
Data Element Name
PIRL 1813
Date Completed, During Program Participation, an Education or Training Program Leading to a Recognized Postsecondary Credential or Employment (WIOA)
PIRL 2126
Entered Training-Related Employment

10. WIPS Reporting System Timeline
The WIOA ETA-9172 DOL PIRL is the current OMB- approved list of data elements for data collection. 
H-1B WIPS: Developed using the ETA-9172 DOL PIRL data elements approved in 2016
2016 WIPS Phase 1
WIOA PIRL OMB-Approved 2016
- 109 PIRL data elements selected for H-1B grants for data collection.
- Grantees did not submit participant level data in WIPS in 2016.
2017 WIPS Phase 2
- 84 PIRL data elements selected for H-1B grants for data collection.
- Grantees will submit data file with 84 PIRL data elements in WIPS starting December, 2017.
Fall 2018 WIPS Phase 3
WIOA PIRL OMB-Approved 2017
- 86 PIRL data elements selected for H-1B grants for data collection.
- Grantees will submit data file with 86 PIRL data elements in WIPS starting Fall 2018.

11. ETA-9172 DOL PIRL Data Elements
The ETA-9172 DOL PIRL Data Elements for H-1B grants include the following sections:
Participant Demographic Information
Employment Status at Participation
Program Services and Training Activities
Training Program Outcomes
Employment Outcomes
WIOA Primary Indicators of Performance

12. WIOA Primary Indicators of Performance
H-1B grantees are required to collect and report against:
Credential Attainment
Measurable Skill Gains
H-1B Grantees collect SSNs so that DOL can collect and report against the following indicators:
Employment Rate – 2nd Quarter After Exit
Employment Rate – 4th Quarter After Exit
Median Earnings – 2nd Quarter After Exit
Effectiveness in Serving Employers in the 2nd and 4th Quarter After Exit

13. Summary of Performance Guidance: Quarter December 31, 2017
Submit data files that have the data elements identified in the ETA-9172 DOL PIRL for H-1B Grants (84 elements)
A data file that includes the full WIOA PIRL (467 elements) cannot be submitted in WIPS
The data file submitted must be cumulative grant-to-date.
Grantees who are not yet serving participants will not upload a data file in WIPS.
Quarterly Narrative Reports cannot be submitted via WIPS

14. Next Steps: Action Items for Performance
November 2017
Continue collecting participant-level data using H-1B PIRL data elements
Review Revised Performance Reporting Handbook, and TA materials including:
Overview of H-1B PIRL Data Elements
Data Validation Rules and Edit Checks
Performance Toolkit and Tutorial
Sample Data Files

15. Next Steps: Action Items for Performance
December 2017
Align internal MIS systems to WIPS
Export csv data file with 84 data elements
Export participant-level data into a csv file
Participate in WIPS User Acceptance Test
Roll-0ut of WIPS User Access
Issued to Grant Signatory/Authorized Representative

16. Next Steps: Action Items for Performance
January 2017
Access WIPS
Upload csv Files in WIPS
Resolve Data File Errors
Participate in Performance Reporting Webinar
Participate in Performance Office Hours
Submit csv file in WIPS

17. Next Steps: Action Items for Performance
February 2017
Upload csv Files in WIPS
Resolve Data File Errors
Data Files  Quarterly Performance Report (QPR) Form
If QPRs are available in WIPS
Review QPR Aggregation Rules
Authorized Representative to Submit and Certify QPR
Participate in Performance Office Hours

18. Next Steps: Performance Action Items
November 2017
Collect H-1PIRL Data Elements
Review Materials
December 2017
Export Data Files
Access WIPS
January 2018
Upload Data Files in WIPS
Validation Rules
Resolve Data File Errors
February 2018
Quarterly Performance Report (QPR) Form
Aggregation Rules
Submit and Certify QPR (if Available in WIPS)

19. Got Performance Questions. Write us at AmericasPromise@DOL
Got Performance Questions? Write us at with a cc to your FPO