1. HRTPO Draft Public Participation Plan & Title VI & LEP Plan Update
Presented to the Citizen Transportation Advisory Committee
October 12, 2017
Sam Braden IV
Community Outreach Planner
Hampton Roads Transportation Planning Organization
Good morning.
I am Sam Braden IV, Community Outreach here at the HRTPO. And today I would like to discuss our Draft Public Participation Plan and Title VI & LEP Plan Updates.

2. Purpose of a Public Participation Plan
Informs, increases awareness, and engages
Outlines public involvement and outreach activities
Details HRTPO’s strategy for meeting Federal requirements pertaining to public involvement and Title VI of the Civil Rights Act of 1964
The Public Participation Plan is a guide for citizens of Hampton Roads to better understand the HRTPO’s public participation approach
And how they can be involved in the process
This document informs, increases awareness, and engages the public
Public involvement and outreach activities: Citizen Transportation Advisory Committee (CTAC), School Outreach Program, and EJ Roundtable
And also it outlines our strategy to implement with all populations, which includes:
Developing partnerships with local community leaders, groups, and organizations
Provide the public with timely and easily understood information (such as the Freight Brochure)
Facilitate a transparent, flexible public involvement process
There is a 45-day Public Review & Comment Period for the Draft Public Participation Plan because this plan reflects any changes in Federal Law and mandates
Source: VDOT

3. Draft Public Participation Plan
Overview of different communities in Hampton Roads
Gives information to public regarding public involvement opportunities with the HRPTO
Specifically outlines public involvement for HRTPO core programs
Long-Range Transportation Plan
Transportation Improvement Program
Congestion Management
Public Involvement
Link:
The 2017 – 2018 Public Participation Plan reflects:
Changes in Federal law and mandates
New approaches to public involvement in transportation planning process
We have added new sections to our Public Participation Plan:
Communities: Diverse population of Hampton Roads
Public Participation Guidelines: Procedures for informing and engaging the public and interested parties
With this plan we provided an overview of the diverse communities in Hampton Roads through culture, ethnicity, and socioeconomic background.
There is also information regarding public involvement opportunities such as:
Attending HRTPO Board and advisory committee meetings
Liking HRTPO on Facebook
Invite HRTPO staff to speak
Taking surveys on the HRTPO website
Public Involvement for Core programs:
• Long-Range Transportation Plan
• Transportation Improvement Program
Source: VDOT

4. Purpose of Title VI & LEP Plan
Executive Order Environmental Justice
Executive Order Limited English Proficiency (LEP)
Responsibilities of the HRTPO under Title VI of the Civil Rights Act of 1964
Purpose of Title VI & LEP Plan
The Title VI & LEP Plan updated in April provides a better understanding of what the law says and our responsibilities at the HRTPO
This plan addresses both Executive Orders on Environmental Justice and Executive Order on Limited English Proficiency
E : Helps ensure that programs, policies, and activities that have adverse effects on communities do affect minority and low-income populations disproportionately.
EO 13166: Requires federal agencies to examine the services they provide, identify any need for those services to those with Limited English Proficiency (LEP), and develop and implement a system to provide meaningful access to those services for LEP individuals.
As well as the HRTPO’s responsibilities under Title VI of the Civil Rights Act of 1964
The HRTPO is a sub-recipient of federal financial assistance required to comply with Title VI
Which states that no person on the grounds of race, color, national origin, handicap, sex, age or income status be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any program or activity.
HRTPO assures that there will be nondiscrimination in all activities whether federally funded or not
And also it outlines our strategy to implement with all populations, which includes:
Developing partnerships with local community leaders, groups, and organizations
Providing the public with timely and easily understood information
Facilitating a transparent, flexible public involvement process
Source: VDOT

5. Title VI & LEP Plan Update
Environmental Justice and Limited English Proficiency
Title VI and associated nondiscrimination acts
How Title VI, Environmental Justice, and LEP are integrated into all transportation plans and programs
Link:
By factoring Title VI and Environmental Justice into the transportation planning process, the HRTPO ensures that all voices are considered, in our transportation planning process
How Title VI, Environmental Justice, and LEP are integrated into all transportation plans and programs:
Make decisions to meet the needs of all
Improve data collection, monitoring, and analysis that asses the needs and potential impacts of minority and low-income populations
Partner with other public and private programs to achieve a common vision for communities.
Avoid disproportionately high and adverse impacts on minority and low-income populations
Minimize and mitigate unavoidable impacts by identifying concerns early in the planning phase
Source: VDOT

6. Next Steps
Formal Comment Period opens from October 4, 2017 through November 17, 2017
Final Plan with Public Comments will be presented to the HRTPO Board for approval at the January 18, 2018 meeting
Please submit all comments to: by November 17, 2017
The Draft Public Participation Plan is available online today
Formal Comment Period will be open from today until November 17, 2017
The Final Plan with Public Comments will be presented to the HRTPO Board for approval at the January 18th, 2018 meeting
And all comments will need to be submitted to Kendall Miller: by November 17, 2017
Source: VDOT

7. Thank You !
Hampton Roads Transportation Planning Organization 723 Woodlake Drive Chesapeake, VA (757) •