1. Microsoft Excel 2007 The L Line The Express Line to Learning L Line
© Wiley Publishing All Rights Reserved.

2. 7 Adding Data from Other Sources
Stations Along the Way
Getting Word tables, text files, and Web data into Excel 2007
Linking to data in other worksheets
Pulling data from an existing database connection

3. Why Import Data?
You can import existing data into Excel from several different formats, such as:
Word tables
Text files
Web data
Import data to avoid having to retype it
You can link data to a source file so that it is continuously updated

4. Importing a Word Table
Select existing Word table and copy to Clipboard
Paste the data where you want it to appear in Excel
Paste Link the data if you want to maintain a link to the source Word file

5. Importing a Text File A text file contains unformatted data
Delimited text files
Character separates columns of data
Example: comma in CSV files
Fixed-width text files
No delimiter – each column is equal width
Common with older file formats
Use Text Import Wizard to import a file

6. Importing Data from the Web
Use a Web query to maintain a link to the Web page in Excel
The computer must be connected to the Internet when you update the data
A common use for this feature is to track stock prices over a period of time
You can apply conditional formatting to the imported data

7. Linking to Data in Other Worksheets
You can link to or reference data located in another Excel worksheet
Paste Link the data if:
You want to see the data
You want to ensure that data is current
Reference the data with formulas if:
You have a large amount of data
You want to keep content manageable

8. Importing Access Data
You can import existing data from an Access table into Excel
Imported data can be viewed as a:
Table
PivotTable Report
PivotChart and PivotTable Report
You can pull data from an existing database connection into other Excel worksheets

9. Discussion Questions
Why pull data from somewhere else rather than retype it?
What is an advantage of pulling data from Word rather than from a text file?
What is a CSV file?
What is a fixed-width file?

10. Discussion Questions (cont.)
What is a Web query?
Why would you want to pull data from an Access database?
Beyond an Access database, what other types of connections to data can Excel 2007 make?