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Helen Josephine Stanford University Library June 9, 2013

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1 Helen Josephine Stanford University Library June 9, 2013
Project Management Helen Josephine Stanford University Library June 9, 2013

2 What? Why? What is Project Management? Why become a PMP?
What is the process? Why do it, is it valued? Poll audience for their interest and knowledge of PMP. How and why is Project Management as a discipline different from what we all do on a daily basis?

3 Are Project Managers born or can anyone become one?
My Story Are Project Managers born or can anyone become one? My story: Summer between 6th and 7th grade; off to Girl Scout camp for two weeks. Created a schedule for my 3 brothers and two sisters so they would know whose turn it was to clear the table, wash the dishes, dry the dishes, sweep and mop the kitchen floor. My first “project schedule” In graduate school, while I definitely wanted to be a librarians, the pull of the class in organizational theory at Cal. To understand team dynamics and motivation. Professional positions—one common thread over the past 30 years—inventing my own position, trying something new that had not been done before Defining opportunity—working at INTEL and being exposed to the culture of continuous process improvement- Key part of that is Project Management—classes offered and the skills valued. Suddenly everything that I did instinctively—(summer chore schedule, personal quarterly progress to goal, organizing teams to complement my skills) had a name and a framework.

4 PMP (Project Management Professional)—1984
Project Management Institute (PMI) founded 1969 PMP (Project Management Professional)—1984 Other PMI Certifications: CAPM (Certified Associate in Project Management PgMP (Program Management Professional) PMP-ACP (PMI Agile Certified Practitioner) PMI-RMP (PMI Risk Management Professional) PMI-SP (PMI Scheduling Professional) PMI offers a comprehensive certification program for project practitioners of all education and skill levels. Currently consisting of six credentials, the program demonstrates both your commitment to the profession and your expertise through certifying education, experience and competency. Rigorously developed by project managers, PMI certifications ensure that you and your projects excel. 500,00 members and credential holders, in more than 185 countries world-wide. Local chapters and communities of practice, global and local conferences. As project management is one of the top skillsets demanded by organizations around the world, this is more important now than ever before. One-fifth of the world’s GDP, or more than $12 trillion, is spent on projects. And with many skilled practitioners leaving or scheduled to leave the workforce due to retirement — a trend the Society of Human Resources (SHRM) identifies as having a major strategic impact for 64% of organizations worldwide — there is a great demand for knowledgeable project managers. When these opportunities arise, certification helps make sure that you’ll be ready. There are already more than 460,000 PMI credential holders around the world and in every industry, from healthcare, telecommunications and finance to IT and construction.

5 Credential Process A four-year degree (bachelor’s degree or the global equivalent) and at least three years of project management experience, with 4,500 hours leading and directing projects and 35 hours of project management education. Some applications are audited. Must take exam within one year of application approval. Multiple choice Exam 4 hours, 200 questions Pass/Fail (82% is passing) All areas are covered Re-certification Renew every 3 years 60 hours of continuing educations classes Must document all project management experience and education. Prep- classes for the exam can count. One week full-time prep class or weekend class. Can be significant investment. Fee to take the class.

6 PM According to PMI Project: “A temporary endeavor undertaken to create a unique product, service or result.” Project Management: “The application of knowledge, skills, tools and techniques to project activities to meet project requirements.” A Guide to the Project Management Body of Knowledge (PMBOK Guide,) Fifth Edition, p 3

7 PM According to PMI Project Management Five Processes Groups:
Initiation Planning Executing Monitoring and Controlling Closing Project Management if the application of knowledge, skills, tools, and techniques to project activities to meet the project requirements. Project management is accomplished trough the appropriate application and integration of the 47 logically grouped project management processes which are categorized into five Process Groups. A Guide to the Project Management Body of Knowledge (PMBOK Guide) Fifth Editions, pg5 A Guide to the Project Management Body of Knowledge (PMBOK Guide,) Fifth Edition, p5

8 The five process groups—note that Monitoring and Controlling inter-relate to all the other processes

9 Managing a Project Identify requirements.
Address needs concerns, expectations of stakeholders. Set up and maintain stakeholder communication. Manage stakeholders expectations. Balance the competing project constrains: Scope Quality Schedule Budget Resources Risk Key skills required to on managing a project.

10 PMI Project Management Framework
ANSI/PMI : Project Management Knowledge Areas: Initiating Planning Executing Monitoring & Controlling Closing and the Project Management Processes (areas of expertise, external constraints) Integration Management Scope Management Time Management Cost Management Quality Management HR Management Communications Management Risk Management Procurement Management Stakeholder Management

11 Areas of Expertise Effective project management requires that the project management team understand and use knowledge and skills from at least five areas of expertise: The Project Management Book of Knowledge Application area knowledge, domain specific, standards, regulations Understanding the project environment General Management knowledge and skills Interpersonal skills

12 Stakeholders Importance of Project Stakeholders

13 Day to day application? How do I use Project Management in my work?
Communication Teamwork Stakeholders Model best practices PMP offers tools and techniques, plus knowledgeable peers Track progress, communicate progress to stakeholders, sponsors Accountability for teams and team work to finish work and perform Model best practices: Meeting Agendas, Issue Tracking, Sharing Documentation, Scheduling and Interdependence. Manage risk—pre-mortem At kick-off, fast forward 6-8months, everything is off-track, not going as planned What went wrong?-Ask team for feedback and perception of risk

14 Who Cares? Skill set of the 21st century information provider
Process Management Understanding needs of internal stakeholders Communication Recent job postings: “Implementation Program Manager”—qualifications—Experience managing projects managing relationships, scheduling project plans, communicating clearly and professionally, working collaboratively with several internal parties “Project Director”—qualifications—current certification as a PMP is mandatory plus,10 years experience with project management of digital repositories, five years experience managing web-resources, development of controlled vocabularies and metadata. Combination of domain specific expertise, Metadata, Controlled Vocabularies, Web-Resources, customizing web applications PLUS project management skills.

15 Thanks!
Thanks for your attention, please contact me . I am open to mentoring others.

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