Presentation on theme: "Helen Josephine Stanford University Library June 9, 2013"— Presentation transcript:
1 Helen Josephine Stanford University Library June 9, 2013 Project ManagementHelen JosephineStanford University LibraryJune 9, 2013
2 What? Why? What is Project Management? Why become a PMP? What is the process?Why do it, is it valued?Poll audience for their interest and knowledge of PMP.How and why is Project Management as a discipline different from what we all do on a daily basis?
3 Are Project Managers born or can anyone become one? My StoryAre Project Managers born or can anyone become one?My story:Summer between 6th and 7th grade; off to Girl Scout camp for two weeks. Created a schedule for my 3 brothers and two sisters so they would know whose turn it was to clear the table, wash the dishes, dry the dishes, sweep and mop the kitchenfloor. My first “project schedule”In graduate school, while I definitely wanted to be a librarians, the pull of the class in organizational theory at Cal. To understand team dynamics and motivation.Professional positions—one common thread over the past 30 years—inventing my own position, trying something new that had not been done beforeDefining opportunity—working at INTEL and being exposed to the culture of continuous process improvement- Key part of that is Project Management—classes offered and the skills valued. Suddenly everything that I did instinctively—(summer chore schedule, personal quarterly progress to goal, organizing teams to complement my skills) had a name and a framework.
4 http://www.pmi.org PMP (Project Management Professional)—1984 Project Management Institute (PMI) founded 1969PMP (Project Management Professional)—1984Other PMI Certifications:CAPM (Certified Associate in Project ManagementPgMP (Program Management Professional)PMP-ACP (PMI Agile Certified Practitioner)PMI-RMP (PMI Risk Management Professional)PMI-SP (PMI Scheduling Professional)PMI offers a comprehensive certification program for project practitioners of all education and skill levels. Currently consisting of six credentials, the program demonstrates both your commitment to the profession and your expertise through certifying education, experience and competency. Rigorously developed by project managers, PMI certifications ensure that you and your projects excel.500,00 members and credential holders, in more than 185 countries world-wide.Local chapters and communities of practice, global and local conferences.As project management is one of the top skillsets demanded by organizations around the world, this is more important now than ever before. One-fifth of the world’s GDP, or more than $12 trillion, is spent on projects. And with many skilled practitioners leaving or scheduled to leave the workforce due to retirement — a trend the Society of Human Resources (SHRM) identifies as having a major strategic impact for 64% of organizations worldwide — there is a great demand for knowledgeable project managers.When these opportunities arise, certification helps make sure that you’ll be ready. There are already more than 460,000 PMI credential holders around the world and in every industry, from healthcare, telecommunications and finance to IT and construction.
5 Credential ProcessA four-year degree (bachelor’s degree or the global equivalent) and at least three years of project management experience, with 4,500 hours leading and directing projects and 35 hours of project management education. Some applications are audited. Must take exam within one year of application approval.Multiple choice Exam4 hours, 200 questionsPass/Fail (82% is passing)All areas are coveredRe-certificationRenew every 3 years60 hours of continuing educations classesMust document all project management experience and education. Prep- classes for the exam can count. One week full-time prep class or weekend class. Can be significant investment. Fee to take the class.
6 PM According to PMIProject: “A temporary endeavor undertaken to create a unique product, service or result.”Project Management: “The application of knowledge, skills, tools and techniques to project activities to meet project requirements.”A Guide to the Project Management Body of Knowledge (PMBOK Guide,) Fifth Edition, p 3
7 PM According to PMI Project Management Five Processes Groups: InitiationPlanningExecutingMonitoring and ControllingClosingProject Management if the application of knowledge, skills, tools, and techniques to project activities to meet the project requirements. Project management is accomplished trough the appropriate application and integration of the 47 logically grouped project management processes which are categorized into five Process Groups.A Guide to the Project Management Body of Knowledge (PMBOK Guide) Fifth Editions, pg5A Guide to the Project Management Body of Knowledge (PMBOK Guide,) Fifth Edition, p5
8 The five process groups—note that Monitoring and Controlling inter-relate to all the other processes
9 Managing a Project Identify requirements. Address needs concerns, expectations of stakeholders.Set up and maintain stakeholder communication.Manage stakeholders expectations.Balance the competing project constrains:ScopeQualityScheduleBudgetResourcesRiskKey skills required to on managing a project.
11 Areas of ExpertiseEffective project management requires that the project management team understand and use knowledge and skills from at least five areas of expertise:The Project Management Book of KnowledgeApplication area knowledge, domain specific, standards, regulationsUnderstanding the project environmentGeneral Management knowledge and skillsInterpersonal skills
13 Day to day application? How do I use Project Management in my work? CommunicationTeamworkStakeholdersModel best practicesPMP offers tools and techniques, plus knowledgeable peersTrack progress, communicate progress to stakeholders, sponsorsAccountability for teams and team work to finish work and performModel best practices: Meeting Agendas, Issue Tracking, Sharing Documentation, Scheduling and Interdependence.Manage risk—pre-mortemAt kick-off, fast forward 6-8months, everything is off-track, not going as plannedWhat went wrong?-Ask team for feedback and perception of risk
14 Who Cares? Skill set of the 21st century information provider Process ManagementUnderstanding needs of internal stakeholdersCommunicationRecent job postings:“Implementation Program Manager”—qualifications—Experience managing projects managing relationships, scheduling project plans, communicating clearly and professionally, working collaboratively with several internal parties“Project Director”—qualifications—current certification as a PMP is mandatory plus,10 years experience with project management of digital repositories, five years experience managing web-resources, development of controlled vocabularies and metadata.Combination of domain specific expertise, Metadata, Controlled Vocabularies, Web-Resources, customizing web applicationsPLUS project management skills.
15 Thanks! firstname.lastname@example.org Thanks for your attention, please contact me . I am open to mentoring others.