1. Welcome to the VSBA School Board Clerk Conference
May 2, 2017

2. DATABASE TRAINING SIMPLIFIED
Learn how to update division information
Learn how to enter/delete/update new members
Learn how to check the status of credits earned by members
Learn how to check the status of invoices
Learn how to register members for events

3. LOGIN
Login at and click on “VSBA DATABASE” (NOT SECURE SITE)
Use your ID and password

4. MAIN TAB
General Organizational (Division) Information

5. PROFILE TAB Detailed Organizational (Division) Information
* Always use the drop down button/calendar when applicable and
choose an option from the list.

6. PEOPLE TAB

7. PEOPLE TAB Member listing Add/Delete Members
Detailed Member Information
Individual “Profile” Information
Things to Remember –
* Do not use prefixes unless it is Dr. or Rev. (No Mr. or Mrs.)
* Use “Preferred” button for address (Do not leave blank)
* Use “P.O.” first line and physical address second line
* Always put nickname on the “Informal” name line
* Always make sure to enter an address
* Always use the drop down button when applicable and choose option

8. PEOPLE – MAIN & PROFILE TAB

9. PEOPLE – EVENTS & CEU TAB

10. ACCOUNTING TAB All invoice Listings Outstanding Invoice Access
* All outstanding invoices will be in Red
* Click on invoice number and the invoice will appear and can print

11. CALENDAR TAB

12. CALENDAR TAB Register For Events
* Find the date of the event on the calendar or at the bottom
and click on the event to register a member

13. Additional information or questions ???
Please contact Kim Hodges, VSBA Database Specialist at:
(434) (Tuesday – Thursday) Or