1. New Director’s Training
2013 Summer Institute
Deadlines To Remember
New Director’s Training
Worcester, MA
August 13, 2013
Bridget Ziniti M.Ed
Massachusetts Department of
Elementary & Secondary Education (ESE)
75 Pleasant Street
Malden, MA

2. Deadlines to Remember
National School Lunch Program (NSLP) Recordkeeping Requirements
Application Renewal Reminders
Meal Benefit Issuance Reminders

3. NSLP Recordkeeping Requirements
• Food Service Management Company Contracts and Contract Extensions April 11 & June 13, 2014
• Verification January 10, 2014
• Accuclaim February 14, 2014
• Food Safety Inspection Reports October 4, 2013
• Supplemental Financial Report monthly
• Reimbursement Claims monthly
• USDA Food Orders monthly

5. Application Renewal Reminders
Annual Renewal of permanent agreement between School Food Authorities and the Department of Elementary and Secondary Education
All components must be entered, saved and submitted through the Security Portal

7. Application Renewal Reminders
• Begin with the second component Authorized Signatures
• Enter 3 contacts (Food Service Director, Business Official & Superintendent)
• Some components require that a document be retrieved from the Document & Reference Library
• School operating dates (School Applications component) will populate when the calculate button is clicked. Make sure the effective date in School Applications is consistent with the effective date in District Application.

9. Application Renewal Reminders
Adding a site: Send an with new site information
Removing a site
temporary: Identical effective, start & close dates (School Application Component)
permanent: Enter a terminate date (School Application Component)
Amendments Anytime!!!

10. Meal Benefit Issuance Reminders
• Massachusetts’ Household Meal Benefit Application has been updated
• The enrollment match through Virtual Gateway must occur no fewer than 3 times in the school year
• Students’ prior eligibility must be carried to the new school year until a new application is processed, or for up to 30 operating days from the first day of school
• Foster, homeless and runaway students are categorically eligible for free benefits
Eligibility Manual for School Meals

11. Thank You!
Questions?