1. Notable Notary Notes 2010 Local Issuance Office training

2. Notary Commissions Granted by the MN Secretary of State* Granted by the MN Secretary of State* Registered in the county of residence* Registered in the county of residence* *Minnesota notaries may live in bordering counties in Wisconsin, Iowa, South or North Dakota and register their commission in the Minnesota border county where they work per Statute 359.01 Subd. 2. These notaries commissions are approved by the Governor.

3. Regulated by Minnesota Statutes

4. If you are a notary, then You witness signatures You witness signatures You attest to copies of documents You attest to copies of documents You administer oaths, oral and written You administer oaths, oral and written HOWEVER… OSR policy does not include notary authenticated documents

5. Notaries should Have integrity – check IDs, no shortcuts, maintain confidentiality Have integrity – check IDs, no shortcuts, maintain confidentiality Be impartial – dont notarize self or family members, or discriminate against others Be impartial – dont notarize self or family members, or discriminate against others Be trustworthy – the seal validates documents, so check for completeness before signing Be trustworthy – the seal validates documents, so check for completeness before signing

6. If something is notarized then… You know: The identity of the signer is verified The identity of the signer is verified The signature is witnessed The signature is witnessed The document is an original The document is an original The document is complete The document is complete

7. Reviewing notarized documents Make sure date of signature matches the date of notarization Make sure date of signature matches the date of notarization Is the notarys seal on the document? Is the notarys seal on the document? Is it valid? Is it valid? The form is complete with no white-outs or crossed out information The form is complete with no white-outs or crossed out information

8. Witnessing documents at the counter Examine the identity documents of the person at the counter Examine the identity documents of the person at the counter Verify the birth date on the ID matches the one on the application Verify the birth date on the ID matches the one on the application Check for tangible interest – does he/she have the right to this? Check for tangible interest – does he/she have the right to this? The form is complete with no white-outs or crossed out information The form is complete with no white-outs or crossed out information

9. A properly notarized document Is NOT notarized by a family member Is NOT notarized by a family member There is no question of Beneficial Interest There is no question of Beneficial Interest

10. Parent Notices What if one parent notarizes the other parents signature on a Parent Notice? When is this okay?

11. Acceptable Identifications Minnesota drivers license or state ID card Minnesota drivers license or state ID card Instruction permit Instruction permit Government issued work ID Government issued work ID US Passport – valid US Passport – valid Military ID – active or retired Military ID – active or retired Foreign passport WITH I-94 or I-551 Foreign passport WITH I-94 or I-551 Canadian BC/naturalization and I-94 Canadian BC/naturalization and I-94

12. Other acceptable IDs Employment authorization I-688 or I-766 Employment authorization I-688 or I-766 Permanent resident/resident alien I-551 or 1-151 Permanent resident/resident alien I-551 or 1-151 Re-entry/refugee travel document 1-327 or I-571 Re-entry/refugee travel document 1-327 or I-571 Certificate of naturalization Certificate of naturalization Certificate of citizenship Certificate of citizenship US citizen ID card I-179 or 1-197 US citizen ID card I-179 or 1-197 Northern Mariana card I-873 Northern Mariana card I-873 American Indian Card I-872 American Indian Card I-872 Current DOD ID cards DD-1173 or DD-214 Current DOD ID cards DD-1173 or DD-214 Government Employee Photo ID Government Employee Photo ID Current FAA pilots license Current FAA pilots license

13. Identifying witness? Yes, if you can identify someone who knows and will certify the identity of the signer, you can notarize the document Yes, if you can identify someone who knows and will certify the identity of the signer, you can notarize the document But be careful Use good judgment – who will benefit from this document?

14. Remember The certificates you issue can be used to defraud Trust your instincts

15. Your judgment is vital Per Minnesota state Rule you have the right and the responsibility to refuse to issue certificates if the request does not comply with vital records policies.