1. Architect Selection Process for Ed White Renovation to house AAA School
October 17, 2013

2. Ed White Middle School
Future school name is to be Academy for Academics & Arts
Future school location-Existing Ed White Middle School
Date for occupancy- August 2015
Project Size
Approximately 139,000 Square feet
Educational Specifications
Completed by Dejong Richter July 2013

3. Timeline of Events Programming meetings- June-July 2013
Initial Architect Selection Committee meeting – August 2013
Architect Interviews- October 2013
Design Begins- November 2013
Existing Ed White will close- May 2014
Students will move to Davis Hills
Construction Begins- June 2014

4. Architect Selection Process Goals & Objectives
Request for Qualifications (RFQ):
To identify experienced firms that can provide both quality school design and professional service to the Huntsville City Schools for this project.
Interview
Require uniform, consistent presentations from all firms and identify firms which can be responsive and work effectively to accomplish HCS goals and objectives.
Community Session
Solicit feedback from Stakeholders in the Community on their choice of Architect and Design Philosophy that will be the “best fit” for the Community
Recommendation to the Superintendent
Based on the Interviews, Rankings of the Selection Committee & Community Session: submit to the Superintendent recommendation of most qualified firm for the Superintendent’s consideration and submittal to the Board of Education.

5. The Architect Selection Process RFQ and selection for Interview
Ten Architectural firms with a local presence were solicited for proposals
Nine firms responded
The 9 proposals were then given to the Selection Committee prior to the first meeting for their review
During the first meeting with the Committee, the 9 firms are discussed in detail. The Committee then narrowed the field of architects to 4 firms.
The 4 firms follow a detailed agenda as they prepare for their interviews to the Committee.

6. The Architect Selection Process Interview Stage
Prior to the first interview, the Committee ranks each category with an importance factor
In the interview process, each firm is given 40 minutes to present. 30 minutes to introduce their firm and 10 minutes to answer the Committee’s questions
Once each firm is done presenting, the Committee enters their grades into a comprehensive matrix spreadsheet that ranks each firm with a raw and weighted score
This particular matrix conveyed very close scores in both the raw and weighted categories, identifying the need for an additional round of due diligence

7. Academy for Academics & Arts

8. Architect Selection Process for Ed White Renovation to house AAA School
October 17, 2013