1. Optimized Academic Scheduling
CoLlege/School/Department Meetings – December 2017 (updated 4/18)

2. Optimized Academic Scheduling Task Force
Christopher Lantz – CHHS Rep
Matthew TenHuisen – Faculty Senate Rep 
Carol McNulty – WCE Rep
Colin Chapman – IT Support
David Webster – CAS Rep
Tina Strickland – EMS Manager
David Glew – CSB Rep
Woody Sutton – Space Planning
Kristin Brogden – Interim Community Engagement/Summer Rep
Jonathan Reece – Registrar
Freeman Whitney – Registrar
Stephen Meinhold – Faculty Senate Rep
Melissa Duffield – Registrar

3. What is Optimized Academic Scheduling?
Charged by the Provost
Changing the way in which the University assigns general use classroom space
Utilizing EMS, used for many years for campus reservations, to optimize the assignment of these spaces
Space assigned based on projected class size and other preferences
Transparency! Nothing behind the curtain.

4. What DOES Optimized Academic Scheduling INCLUDE?
General Use Classroom Space (42% of schedulable classroom space)
Information and a spreadsheet of classrooms included can be found on our website:
%20Optimizable%20Classrooms%20as%20of% xlsx
Maintenance - typically handled by departments
Maintenance will move to Academic Affairs (unsure what that will look like)

5. What DOES Optimized Academic Scheduling ExCLUDE?
Time, Day, Instructor, or Instructional Method
Specialized Spaces (i.e., DE classrooms, Labs, Studios, etc.)

6. Preferences Areas South East North West Back 40 (new)
Suite Services Bldg - Removed
Preferences
Departments have the ability to set their own priorities
Features
Pedagogical needs
Proximities
ADA
Areas
South
East
North
West
Back 40 (new)

7. Departmental Visits requested – Early Fall
Jonathan, Melissa, and one other OASTF member are available to visit and…
Explain
Gather priorities
Trainings were developed in early November to outline the changes in scheduling that will occur.

8. Warning!
Schedules will not roll for fall 2018, spring 2019, and summer 2019
Schedules will roll again in fall 2019
What? Why?
Additional time has been granted as a result. Schedule building for fall 2018 will begin earlier, in November.
This does not mean you have to start in November. You simply have more time because you are building from scratch.
Additional time will also be allocated for the other affected terms too.
Schedule change access ends prior to optimization –

9. TimeLINE – Fall 2018 schedule
May 2017
Present a plan to the Provost (revise as needed)
July 2017
Registrar meets with Deans & Associate Deans (roll-out plan)
August – September 2017
Registrar & OSTF Faculty Rep visit each Academic Department (if requested by Deans)
Explain Optimized Academic Scheduling
Edit preferences
November 20, 2017
Schedule Building begins (normally starts Feb 5,’18)
**To include Scheduling Workshops**
November 20 – February 9, 2018
Span of time for Departmental Schedule Builder edits (normally starts Feb 5,‘18)
***This is to allow for extra time within EMS to become familiar with the system***
***Schedules must be built from scratch/No rollover***
February 9, 2018
Schedule Builder Access switched from maintenance to view only
Optimization Begins/Error Cleanup (Office of the Registrar)
Late additions/changes (handled by the Office of the Registrar & a designated person from each Dean’s Office) based on availability
March 1, 2018
Classes are Visible to UNCW Community
Advising Opens
April 2, 2018
Registration Opens to Students
August 22, 2018
Classes Begin
September 5, 2018
Census

10. TimeLINE – Spring 2019 schedule
March
Schedule Builder Access & Scheduling Workshops begin
March 1 – September 2018
Span of time for Departmental Schedule Builder edits (normally starts Feb 5,‘18)
***This is to allow for extra time within EMS to become familiar with the system***
***Schedules must be built from scratch/No rollover***
September 1, 2018
Schedule Builder Access switched from maintenance to view only
Optimization Begins/Error Cleanup (Office of the Registrar)
Late additions/changes (handled by the Office of the Registrar & a designated person from each Dean’s Office) based on availability
October 1, 2018
Classes are Visible to UNCW Community
Advising Opens
November 6, 2018
Registration Opens to Students
January 8, 2019
Classes Begin
January 22, 2019
Census

11. TimeLINE – Summer 2019 schedule
November 19, 2018
Schedule Builder Access & Scheduling Workshops begin
November 19 – February 8, 2019
Span of time for Departmental Schedule Builder edits (normally starts Feb 5,‘18)
***This is to allow for extra time within EMS to become familiar with the system***
***Schedules must be built from scratch/No rollover***
February 8, 2019
Schedule Builder Access switched from maintenance to view only
Optimization Begins/Error Cleanup (Office of the Registrar)
Late additions/changes (handled by the Office of the Registrar & a designated person from each Dean’s Office) based on availability
March 1, 2019
Classes are Visible to UNCW Community
Advising Opens
April 8, 2019
Registration Opens to Students
May 16, 2019
Classes Begin
May 17, 2019
Census

12. Sharing time… Questions Suggestions Thoughts Feedback
Possible scenarios to test
Project Website:
Send questions or POSITIVE FEEDBACK to Melissa Duffield