1. Anna Hayes and Marie Summerly 23rd March 2018
The Role of the Lead Patient Flow Coordinator within an Operating Room Setting
Anna Hayes and Marie Summerly
23rd March 2018

2. Roles and Responsibilities
To provide operational grip across the peri-operative pathway to increase/maximise productivity through theatres and ensuring we meet all planned work.
To ensure proactive systems and processes are in place to manage patient flow.
To play a leadership role and provide hands on assistance in working with the Duty Floor Anaesthetist (DFA) and the Duty Floor Lead Practitioner (DLP) to manage the daily flow of patients into the operating theatre department.

3. Daily Operational Grip
Patient Flow Coordinator
On Day allocation of Critical Care beds
Coordinating with DLF and DFA
Collaborative approach with Surgical Directorates
Daily Operational Grip Meetings
Managing On day Cancellations

4. Challenges and Benefits of the Role
Leading through influence and knowledge of pathways, individuals and processes.
Authority to Act.
Leading Teams through change.

5. Reduction in Late Starts
Change of Practice
What we achieved together.
Ensuring Sustainability

6. Reduction in Late Starts

7. Patient Flow Support Worker
To reduce gaps between patients
New role developed following small scale testing
Patient movement between TAU/Ward, theatres and Recovery
Ultimate goal to increase number of patients on list
Over and above the clinical staffing within each theatre

8. Planning Meetings Weekly occurrence within all Specialities
Multi-disciplinary (Clinical Input)
Transparent Approach
Review previous week activity (SS Dashboard)
Forward planning for 1-2 week ahead
Review on-day cancellations (RCA)
Complete proforma/minutes

9. Seamless Surgery Dashboard

10. Staff Development Shadowing the Role and Understanding the Pathways
Ward Involvement.
Succession Planning.

11. MOVING FORWARD
Working closely with Service Improvement and Seamless Surgery Working Party.
With General Surgery we have created a truly dedicated day surgery elective pathway separated away from the In patient elective pathway.
Emergency Ambulatory Day Case Pathway for Laparoscopic Appendicectomy.

12. Any Questions?