1. Working with Charts and Graphics
CREATING CHARTS
Lesson 6 - Microsoft Excel 2016

2. Creating Charts There are six common charts used in business.
Column Chart
Bar Chart most common charts
Pie Chart
Line Chart
XY Scatter
Exploded Pie Chart
It is important to understand how and when each chart is used to communicate information.

3. Column Chart
Column charts are used to make comparisons about groups of data
This chart compares Senior, Junior, and Sophomore attendance rates at assemblies over a period of four months.
Which group attends assemblies most consistently? – The sophomores have the most consistent attendance as evidenced by the gold columns.
Which group attends the assemblies most inconsistently? – The seniors. Their attendance increases in January and February, shows a dramatic increase in March, and declines by more than half in April.

4. Stacked Bar Chart
The stacked bar chart is used to represent the contribution of individual items to a whole
Each bar is divided into two or more parts
The length of the stacked bar represents a total

5. Pie Chart and Exploded Pie
The Pie chart is used to represent only one series of data
Examples:
Percent (%) of each expenditure in a budget
Percent of each investment type in a portfolio
Answers the question, “What is the percentage of each part to the whole?”
The Exploded Pie chart is used to emphasize one or more portions of the data
Which item contributed the most percentage to East Region’s budget? Which Genre contributed the most percentage to the Music sales?

6. Line Chart The Line Chart is used to indicate trends in data
Examine the Sales Trends chart below
Which department showed the most growth?
Which department showed a steady increase in sales?
Which department showed a decline in sales?

7. XY Scatter Chart
The XY Scatter chart is used to indicate a correlation between two or more sets of data
A business example of an XY Chart is one that represents the effect (if any) of caffeine on worker productivity
What affect did the wait time in the principal’s office have on pulse rate?
What affect did the wait time in the doctor’s office have on pulse rate?

8. Selecting Data for a Chart
When creating a chart, select only the data you wish to display.
Totals are not usually used
Click the insert tab to select the appropriate chart type to display your data
There are two ways to display a chart
As a separate chart sheet
Embedded in the worksheet with the data
Go to this tutorial for creating charts in Excel 2016.