1. Introduction to Metadata
Lynda Wayne
GeoMaxim / FGDC
FGDC CAP Kickoff Meeting
Denver, CO
September 28-29, 2004

2. Introductions Name Organization Metadata Experience
Workshop Expectations
(Lynda - Introduction to Metadata)

3. Objectives After the workshop, students can:
develop a metadata template that uses a range of mandatory, conditional, & optional CSDGM elements
effectively read and comprehend metadata
make the business case for metadata
discriminate between minimal and quality metadata
locate and access online resources
(Lynda - Introduction to Metadata)

4. What IS Metadata? Data ‘reporting’ WHO created the data?
WHAT is the content of the data?
WHEN was it created?
WHERE is it geographically?
HOW was the data developed?
WHY was the data developed?
(Lynda - Introduction to Metadata)

5. What IS Metadata? title supplemental information abstract time period
                                                
title
supplemental
information
abstract
time period
author
sources
(file) size
(Lynda - Introduction to Metadata)

6. What IS Metadata? entity attributes view actual metadata record
                                                
(Lynda - Introduction to Metadata)
view actual metadata record

7. Let’s Make Metadata Turn to your neighbor and document the following:
Title (name)
Theme Keywords (work, play, life)
Supplemental Information
(Lynda - Introduction to Metadata)

8. Value of Metadata Preserves investments in geospatial data development
people forget…………..people move on
(Lynda - Introduction to Metadata)

9. Value of Metadata
Serves as a valuable resource to data use and analysis
What scale is the source photography?
Which variables were
selected for processing?
(Lynda - Introduction to Metadata)
What other 'hydro' data do we have?

10. Value of Metadata Provides data consumers & stewards:
a common language
a context for data resources
needed information about the data
Albers, I think?
Yes
I’ll have get back to you…
Projection?
Attributes?
Time Period?
(Lynda - Introduction to Metadata)

11. Value of Metadata Supports data management maintenance and update
project status
value assessment / cba
project estimates
deliverable and
performance measures
(Lynda - Introduction to Metadata)

12. Value of Metadata (Lynda - Introduction to Metadata)
1) Ask participants what they DO know about the data set
2) Ask participants what needed information they DON”T know about the data set

13. Who creates metadata? Officially Morally and practically
Federal organizations producing digital geospatial data
Federally funded projects that produce digital geospatial data
Morally and practically
Anybody that creates digital data
(Lynda - Introduction to Metadata)
It’s the right thing to do!

14. Why metadata? Be a part of the BIG picture
Federal Geographic Data Committee (FGDC)
- coordinates national geospatial data development
National Spatial Data Infrastructure (NSDI)
- creation and distribution of seamless national geospatial data
Global Spatial Data Infrastructure (GSDI)
- creation and distribution of seamless global geospatial data
Lynda - Intro to Meta

15. Why metadata? National Spatial Data Infrastructure
Old perspective………………….
……………………………….New perspective
DLG
(Nina to revise / remove)

16. Elevation and Bathymetry
Why metadata?
NSDI Framework Data
- cooperatively-designed data dictionaries for seven key ‘reference’ themes
Elevation and Bathymetry
Hydrography
Geodetic Control
Cadastral
Transportation
Governmental Units
Orthoimagery
(Nina to revise / remove)

17. Why metadata? NSDI Geospatial Data Clearinghouse
- international network of metadata distribution ‘nodes’
user internet Clearinghouse nodes
international
GINA
AGDC
ASGDC
Anchorage
FGDC
EROS
ESRI
NRCS
NOAA CSC
ALASKA GDC
query
available metadata records
state / local
national

18. Why metadata? NSDI Geospatial One Stop metadata and links to data
webmapping services
data acquisition plans
data category communities
…..fast tracking the NSDI

19. Why Metadata? FGDC Geospatial One-stop National Map data access
coordination
national • state • local • private
metadata • services • community
policies • standards • partnerships

20. How Do I Create Metadata?
the metadata gospel…
It’s not pretty
It’s not easy
But sure is thorough…..
Content Standard for Digital Geospatial Metadata C S D G M I S O
(Lynda - CSDGM Overview)

21. CSDGM Identification Information Data Quality Information
General bibliographic information including:
title, originator, data contact, status, date, time period of content, abstract, purpose, keywords, geographic location
Data Quality Information
Lineage and data assessments
sources, process methods, accuracy, data processing contact
(Lynda - CSDGM Overview)

22. CSDGM 3. Spatial Data Organization 4. Spatial Reference Information
Data format:
vector, point, raster
4. Spatial Reference Information
Coordinate system parameters:
horizontal / vertical
coordinate system, projection,
datum
(Lynda - CSDGM Overview)

23. CSDGM 5. Entity and Attribute Information 6. Distribution Information
Database design
entities, attributes, domains, description of data values
6. Distribution Information
How to acquire the data
distribution contact, available formats, online distribution website, costs
(Lynda - CSDGM Overview)

24. CSDGM Metadata Reference Information
General information about the metadata record itself
metadata contact, metadata standard used, metadata creation date, metadata review date
(Lynda - CSDGM Overview)

25. CSDGM Elements

26. CSDGM Elements

27. CSDGM Elements

28. CSDGM Elements
Turn to page in the Green Book

29. CSDGM Elements

30. CSDGM Elements Calendar Dates Time of Day Coordinates
YYYYMMDD
Time of Day
HHMMSSSS
Coordinates
Lat/Lon Decimal Degrees
Network addresses & file names
Service://hostname:port/path/filename

31. CSDGM Production Rules

32. CSDGM Production Rules

33. CSDGM Production Rules

34. CSDGM Production Rules

35. CSDGM Production Rules

36. CSDGM

37. CSDGM Section One: Identification
Elements you use to ‘shop’ for a data set of interest:
WHO ? title, originator, publication date
WHAT ? abstract, keywords, native data set (software) environment
WHERE ? geographic extent (mbr), browse graphic
WHEN ? time period of content
Availability? access/use constraints, status

38. CSDGM

39. CSDGM Section Two: Data Quality How was the data set developed?
Source Information
Data processing
What checks were made of the data set?
Logical Consistency
Positional Accuracy
Attribute Accuracy

40. CSDGM

41. CSDGM
Section Three: Spatial Data Organization
Point, Line, or Vector?

42. CSDGM

43. CSDGM
Section Four: Spatial Reference Information
Coordinate System

44. CSDGM

45. CSDGM Database Description
Section Five: Entity & Attribute Information
Database Description

46. CSDGM

47. How can I get the data set?
CSDGM
Section Six: Distribution Information
How can I get the data set?
Distribution Contact Information
Available Formats (digital and hardcopy)
Standard and Custom Order Processes
Online option
Offline media
Distribution Liability
Fees

48. CSDGM

49. CSDGM Section Seven: Metadata Information
Elements that describe the metadata record itself:
WHO wrote the metadata record
WHAT metadata standard was used?
WHEN was the metadata created/updated?
Is the metadata available?
metadata access and use constraints

50. CSDGM

51. CSDGM Supporting Sections Eight: Citation Information
Title, Originator, Publisher
Nine: Time Period Information
Date and Hour
Ten: Contact Information
Name, Job Title, Address, Phone,

52. CSDGM

53. Metadata Collection Tools
Shareware
corpsmet - USACE
tkme / xtme - USGS/FGDC
NPSmeta (ArcCatalog Extension)
MetaD - ISO
(Lynda - Metadata Tool Review)

54. Metadata Collection Tools
GIS Internal
ESRI ArcCatalog
Intergraph SMMS for
Geomedia
(Lynda - Metadata Tool Review)

55. Metadata Collection Tools
Software
Commercial
SMMS
Data Logger
Blue Marble
(Lynda - Metadata Tool Review)

56. Metadata Collection Tools
Forms hardcopy or online
Project
Logbook
manager
tech IT
analyst
(Lynda - Metadata Tool Review)
Note: there is a hyperlink embedded to Nina’s logbook2.ppt
Logbook2.ppt to be printed as handout

57. Metadata Validation Tools
mp - Metadata Parser
Checks for CSDGM syntax
Element names
Mandatory elements
Element content (domains and logical consistency)
Embeds tags for NSDI Clearinghouse Distribution
cns – Chew ‘N Spit
Rectifies indentation
Inserts capitalization and underbars
FGDC ‘compliant’ metadata must pass mp!
(Lynda - Metadata Tool Review)

58. Metadata Resources: The Greenbook
An easy to use guide to implementing the CSDGM (is not the standard itself)
Background and Descriptive Information
CSDGM history, value of meta, formats
CSDGM Elements
definitions, domains, FAQs, common values
Sample Metadata
NWI and DGL
Glossary of Terms
(Lynda - Metadata Tool Review)

59. Metadata Resources: Online Resources
tutorials
metadata guidance websites
software
publications
thesauri sources
(Lynda - Metadata Tool Review)

60. Making Metadata Part of the Process
New tools enable us to better integrate metadata creation into the data development process
data development
(Lynda - Making Metadata Part of the Process)
metadata

61. Making Metadata Part of the Process
If metadata were collected throughout the data process…
more accurate (no guessing)
more details
better decision-making.
metadata

62. Making Metadata Part of the Process
But what can I do to better incorporate metadata into the data development process?
(Lynda - Making Metadata Part of the Process)

63. step one: build adminstrative support
Make the business case:
preserve data investments
limit data liability
manage data resources
find new data resources
easier data transfer
more efficient data distribution
(Lynda - Making Metadata Part of the Process)

64. step two: build technical support
Emphasize individual benefits:
reduce workload..in the long term
field fewer data inquiries
document personal contributions
(Lynda - Making Metadata Part of the Process)

65. step two: build technical support
Support your staff
include in job descriptions & performance measures
provide
staff support
tools
training
(Lynda - Making Metadata Part of the Process)

66. step three: create organizational templates
For each common data type:
identify pertinent fields
populate fixed fields
standardized language
distribution methods
standards used
build source and contact libraries
(Lynda - Making Metadata Part of the Process)

67. step four: distribute the effort
map fields to the work flow
establish and assign responsibilities
technicians - lineage
analyst - process methodology
field scientists - accuracy assessments
IT managers - tools, collection, management
(Lynda - Making Metadata Part of the Process)

68. step four: distribute the effort
Data Planning:
Section 1: Identification Info
title
originator
purpose
content time period
theme keywords
abstract

69. step four: distribute the effort
Data Planning
Section 3: Data Organization
Indirect Spatial Reference
FIPS codes, county monikers, etc
Object-type
point, vector, or raster

70. step four: distribute the effort
Data Planning
Section 5: Data Organization
Entities and Attributes
database design and configuration
Highways
name
surface [asphalt, concrete, unpaved]
year_built
restrictions [haz, 2axle, flood]
district [A, B, C, D, E]

71. step four: distribute the effort
Data Processing
Section 2: Data Quality
completeness report
missing or omitted data
positional accuracy
digitize rms error, GPS triangulation, survey/photogrammetry/IP method

72. step four: distribute the effort
Data Processing
Section 2: Data Quality
lineage
data set source files
data compilation process
maps
photos
dbases
GIS

73. step four: distribute the effort
Data Analysis
Section 2: Data Quality
attribute accuracy
field checks, cross-checks,
statistical analyses
lineage
data analysis process

74. step four: distribute the effort
Data Analysis
Section 3: Data Organizations
object type
number of points, pixels, lines
Section 5: Entity and Attributes
attribute values

75. step four: distribute the effort
Data Analysis
Section 7: Metadata Reference
metadata contact and dates

76. step five: lead by example
Managers Can WRITE metadata
data planning fields
title abstract purpose
geographic extent keywords
and many more…
and manage the effort
metadata coordination
metadata enforcement
(Lynda - Making Metadata Part of the Process)

77. step six: policies and procedures
Establish Policies:
mandate use of standards and templates
develop boilerplate metadata deliverable language for data contractors
require units to publish their metadata
publish metadata SOP to
document policies and procedures
(Lynda - Making Metadata Part of the Process)