1. 105 IAC 13, UAP

2. 105 IAC 13

3. Learning Objectives
At the end of this presentation the attendee will be able to:
Explain why 105 IAC 13 was developed
State the purpose of 105 IAC 13
State when to apply the rule
Identify the major steps covered by the rule
Know and apply definitions used in the rule

4. State Law (1) The foundation for 105 IAC is in Indiana Code
IC (a)(9) requires INDOT to adopt rules
Such rules are promulgated under the Indiana Administrative Code and adopted
ICA, ASCE, and major utility companies were involved (public hearing)
Reviewed by the AG and signed by the Governor

5. State Law (2)
IC (a) The Department, through the Commissioner or the Commissioner's designee, shall:
IC (a)(9) adopt rules under IC  to reasonably and cost effectively manage the right-of-way of the state highway system by establishing a formal procedure for highway improvement projects that involve the relocation of utility facilities by providing for an exchange of information among the Department, utilities, and the Department's highway construction contractors.     

6. State Law (3)
(b) Rules adopted under subsection (a)(9) require that highway improvement projects:
(1) Shall not unreasonably affect the cost, or impair the safety or reliability of a utility service; and
(2) Must require a utility to assign an authorized representative(s) for the purposes of highway improvement projects undertaken by INDOT & LPA.     

7. Purpose
To establish a formal procedure for the exchange of information and the implementation of respective responsibilities among the Department, utilities, and the contractor.
To reasonably and cost-effectively manage the right-of-way of the state highway system.
    

8. Applicability – Projects
105 IAC “Improvement Project” defined
Sec. 10. "Improvement project" means the construction, reconstruction, rehabilitation, and process incidental to building, fabricating, or bettering any of the following:
(1) A state, United States, or interstate route.
(2) Projects within the state parks or other roadways the Department is required by statute to build and maintain.
(3) A local project administered by the Department.
(4) A project on the state highway system administered by a local authority.

9. Applicability – Projects (cont.)
LPA projects follow 105 IAC 13.
105 IAC 13 does not apply when utilities install their lines by their own initiative.
Note: The term does not include routine maintenance.

10. Process - Major Steps 105 IAC 13 defines the following major steps:
Research Phase
Initial Notice (30 days) – Utility authorized representative
Verification Phase (30 days) – Utility Designated Contact
Conflict Analysis Phase (30/60) – Designer/UC/Utility
Work Plan Preparation Phase (60/120 days)
Agreement Phase
Construction Phase (NTP 30 days in advance)

11. Exception to Major Steps
The Department may require a utility to comply with a reasonably shortened process or expedited schedule when an emergency exists that could affect:
(1) public safety; or
(2) the structural or functional integrity of the highway.
No matter how the schedule is established, it is the utility coordinator’s and oversight agent’s responsibility to follow the rule as closely as possible;
And through the risk report keep the project manager informed of the risks of an expedited schedule.

12. Definition – Authorized Rep
Sec. 2. "Authorized Representative" means the person named by the utility as its designated contact person.
The authorized representative is the individual designated by the utility company to be its official first point of contact, 105 IAC and 105 IAC (a). The initial notice for each project should be sent to the authorized representative. After receiving the initial notice or a subsequent letter, the authorized representative may, in response, assign a designated contact person as the point of contact for a specific project. Future utility coordination will occur with the designated contact person. The authorized representative will provide written notice for all changes to the designated contact person.

13. Definition – Facility/Utility
Sec. 7. "Facility" shall include all privately, municipally, publicly, or cooperatively owned systems for supplying:
(1) communications; (2) power; (3) light; (4) heat; (5) electricity; (6) gas; (7) water; (8) pipeline; (9) sewer; (10) sewage disposal; (11) drain; or
(12) like; service, directly or indirectly, to the public. The term includes cable television systems.
Pipeline is not a service – Interpreted as a petroleum line
Sewage disposal does not include trash removal
Definition does not include plant type components that generate these services – Wind mills, solar panels

14. Definition – Relocation (1)
Sec. 8. "Facility relocation" means any activity involving a facility that is needed for an improvement project including, but not limited to, the following:
(1) Retiring (previously abandoning); (2) Altering; (3) Deactivating; (4) Installing; (5) Maintaining; (6) Modifying; (7) Moving; (8) Removing; (9) Supporting.
Does not include maintenance, repair, or service work. That is work that is wholly at the election of and for the benefit of the utility.
Example, a pipeline not in conflict with the improvement project and the utility wants to remove the casing.

15. Definition – Relocation (2)
Relocation work can be required by a project whether reimbursable and compensable or not reimbursable. (To be discussed later in detail.)
The following definition is extremely important when evaluating what portion is compensable work:
IC (b) "Cost of relocation" shall include the entire amount paid by a utility properly attributable to such relocation, after deducting there from any increase in the value of the new facility and any salvage value derived from the old facility.

16. Summary Learning Objectives State Law Applicability
Process - major steps
Definitions
Summary

17. UTILITY ACCOMMODATION POLICY (UAP)

18. Learning Objectives
At the end of this presentation the student will be able to:
Explain why the UAP was developed
State the objective of the UAP
Describe the scope of the UAP
Know and apply permits; exception; access control as defined by the UAP
Know and apply guidance, and facility-unique requirements

19. Why?
Why is there a UAP?
FHWA requires a Utility Accommodation Policy for all federally funded roadways
INDOT uses the Utility Accommodation Policy for all roadways independent of funding source
LPAs use the Utility Accommodation Policy for federally funded projects

20. Objective
Safely, reasonably, and cost-effectively manage the right-of-way of the state highway system
INDOT’s goal in managing the right-of-way is to maintain the integrity, safe operation and function of the state highway system
A guideline to accommodate utilities inside public right-of-way in a consistent manner

21. Scope
The UAP only applies to utility facilities within the (public) right-of-way
Laws or orders of public authority, industry or governmental codes that prescribe a higher degree of protection or standards prevail over this policy
The authority and responsibility to implement and interpret this policy resides with the INDOT Commissioner or his designated representative

22. Permits
INDOT is authorized to make policy and procedures to control the use of managing the right of way of the state highway. This control is exercised by requiring a permit for each area of use of the right of way by a uility.
Any use of the public ROW shall not endanger the traveling public and shall be in accordance with policy.
Two types of permits (Utility-initiated & INDOT-initiated)
New installations at the district or electronic permitting system (EPS)
Relocations for construction projects thru utility coordinators and approved work plans
Permit required for all road closure use EPS
INDOT may deny a permit
INDOT may revoke a permit

23. Exceptions
Our goal is to create a flexible policy to minimize costs, schedule, and impacts to the highway and utility
New approach – A utility may request an exception to any provision of this policy
Each request for exception is considered thoroughly and individually on its own merit
An approved exception is not considered a precedent for approval of any future request
INDOT may grant an exception on its own initiative

24. Access Control Non-limited access control facility
Partial limited access control facility
Get with district to clarify
Limited access control facility
LA right-of-way at intersections – at grade or separated grade:
Access control is to protect the main roadway
Even if LA right-of-way extends along secondary roadway
Crossing of secondary roadway in LA Right-of-Way is acceptable
Pulling in the LA right-of-way line is acceptable to:
Allow utility facilities on public right-of-way on LA facilities
Access must be from outside the LA ROW line

25. Location (1)
Utilities will install and relocate facilities with due consideration for:
Safety
Operation
Maintenance
Aesthetic characteristics of the highway
And other users of the highway
Minimize relocation for future highway improvements
Enable future installations of additional facilities
Enable repair and upgrade with minimum interference

26. Location (2)
Above-ground facilities in accordance with IDM Chapter 303 Roadside Safety (Outside clear zone/Obstruction free zone)
Crossing roadways at right angles or close thereto
Crossing LA right-of-way supporting structures outside LA right-of-way
Longitudinal runs as close to the edge of the right-of- way as possible
Partial limited access longitudinal facilities discouraged
Full access control longitudinal facilities not permitted
Minimize installations under pavement (outside of wheel path) casting to grade – best practice
Facilities not near or in areas of scenic enhancement

27. Location (3) Underground facilities must be capable of detection
Continuous metallic component
Metallic tape or tracer wire
Warning device above high risk facilities
Utility may place markers or signs in public right-of-way
Existing facilities may remain – must meet:
IDM Chapter 303
Utility Accommodation Policy
On urban streets comply with prevailing conditions (flexible & creative)
Avoid sites with high potential to interfere with construction

28. Design (1)
The relocation drawing shall be on INDOT plans, show stations, offsets and elevations of the utility facilities.
Each utility is responsible for its own design
Utilities shall provide complete and accurate drawings with sufficient details
Cost to provide information belongs to the utility
Installations will comply with industry standards
Designed for:
Long service life
Use durable materials
Relatively free from routine maintenance
Installed without disturbing pavement
Boring and jacking allowed within limits
Trenchless technology in accordance with Std. Spec. Sect. 716

29. Design (2) If a utility wants to modify a permitted design:
Permit addendum required
Revised drawing required
New installation submitted to District Permit Manager
Facility relocation submitted to Utility Coordinator
Encourage multiple facilities in same duct or trench
If multiple facilities – one utility (owner) has the lead
Light poles are single pole construction
Located in accordance with IDM Chapter 502
Above-ground installations permitted only for
Utility poles
Light poles (if in clear zone > breakaway design)
Appurtenances to underground facilities (pedestals, hydrants)

30. Construction (1)
Preservation – Minimize areas disturbed by installation
Restoration – Timely return to equal or better condition (INDOT Standard Specification)
Trees – No spraying or trimming with out permission
Drainage – Must maintain existing drainage patterns
Environmental permits – Utility responsibility:
Erosion control
Sediment control
Storm water management
Control of Traffic – In conformance with:
Indiana MUTCD
INDOT Work Zone Safety Handbook
Traffic Control Plan – IDM Chapter 503

31. Construction (2) Work Site Safety Records
Work site secure against hazards to the public
INDOT may direct the work to stop during inclement weather
Facilities maintained in good repair: functionally, esthetically
Records
Utility maintains all records
Records will be accurate, complete, understandable
Records will include service lines
Records will be provided on request at no cost
Trenches, Bedding, Backfill (INDOT Standard Specification)
Restoration of structural integrity of road bed
Security of the pipe against deformation likely to cause leakage
Assurance against trench becoming a drainage channel

32. Construction (3) Underground Plant Protection Services Pavement cuts
Refer to as Indiana 811
Covered under IC
Contact at least 2 days prior to digging for construction
SB 472 (signed into Law on 4/21/17) Provides that a design information notice must be received by the association at least 10 full working days but not more than 20 calendar days before the commencement of the preliminary engineering studies
Color-coded markings
Pavement cuts
Open cutting of pavement not permitted
Road closures
Must request a permit using electronic permitting system

33. Construction (4) Emergency Repairs
May be performed without a permit
Contact the district prior to entering public right-of-way
Submit permit application within seven working days
Inactive facilities (No more abandonment)
Out of service facilities – Will be restored to use
Retired in place facilities – Will not be restored to use
No abandonment allowed – Utility remains and is always responsible
Facilities in conflict – Shall be removed by utility
INDOT may inspect all facilities on public right-of-way
INDOT will provide notice of any deficiencies
Utility will establish time frame for corrective action

34. Structures Utility Structures INDOT Structures
May construct bridge or tunnel to place facilities
Utility is responsible for design, construction, maintenance
INDOT will participate in costs if utility is reimbursable
INDOT Structures
No attachment for facilities of: Hazardous, explosive, high voltage, high pressure, heated
Discourages attachment of all other types of facilities
Utility will request in writing for permission to attach
Utility will provide details of its requirements
Utility agrees to pay all added costs of design/construction
Existing facilities require structural analysis by PE

35. Specific Facility Types
Liquid petroleum lines
Gas lines, high pressure
Gas lines, low pressure & medium pressure
Water lines
Sanitary sewer lines
Overhead power lines and communications lines
Underground power lines
Underground communication lines
Irrigation and drainage pipes, ditches and canals
Leave the specific details for your review

36. Specific Facility Types

37. Appendix A Minimum Depth of Cover for Utility Lines
Minimum Depth of Cover for Utility Lines (Feet)
Under
or within 5 ft of pavement or
structure(1)
Not under or within 5 ft of
pavement or
Structure
Under ditches
Liquid Petroleum Lines Encased
4.0
3.0
Liquid Petroleum Lines Not Encased
High Pressure Gas Lines Encased
High Pressure Gas Lines Not Encased
Medium & Low Pressure Gas Lines Encased
Medium & Low Pressure Gas Lines Not Encased
Water Lines(2)
Sanitary Lines
Underground Power Lines Encased
Underground Power Lines Not Encased
Underground Communication Lines Encased
Underground Communication Lines Not Encased
Notes
(1) Minimum 2.0 ft below structure or improvement
(2) Dependent on Ten State Standards and IDEM

38. 10 State Standards

39. Agenda Learning objectives Why discuss these standards?
What are these standards?
Relevant chapters
Significant facts
Summary

40. Learning Objectives
At the end of this presentation the attendee will be able to:
Explain why discuss 10 State Standards
Describe what are these standards
State the relevant chapters
Know and apply relevant standards

41. Why Discuss 10 State Standards?
Used by the water industry
Review work plans for compliance
Drawings
Cost estimates
Avoid future relocations for compliance
Understand reimbursable costs

42. What are 10 State Standards?
Recommended Standards For Water Works 2012 Edition
Policies for the Review and Approval of Plans and Specifications for Public Water Supplies
A Report of the Water Supply Committee of the Great Lakes – Upper Mississippi River Board of State and Provincial Public Health and Environmental Managers

43. 10 State Standards (2) Member states and Canadian province:
Illinois, Indiana, Iowa, Michigan, Minnesota, Missouri, New York, Ohio, Pennsylvania, Wisconsin and Ontario
Published by:
Health Research Inc.
Health Education Services Division,
P.O. Box 7126, Albany, NY 12224
(518)
Copyright © 2012 by the Great Lakes – Upper Mississippi River Board of State and Provincial

44. 10 State Standards (3) Two relevant sections:
Chapter 7: Finished Water Storage
Chapter 8: Distribution System Piping and Appurtenances

45. 10 State Standards (4)
Water mains should be laid at least 10 ft. horizontally from sources of contamination (storm or sanitary sewer)
Water mains crossing sewers should be placed with at least 18 in. of vertical separation above or below (minimum 45 degrees crossing)
The minimum diameter of a water main providing fire protection and serving fire hydrants is 6 in.
The minimum diameter of a water main not providing fire protection is 3 in.

46. 10 State Standards (5)
Sewers, drains, standing water and other sources of contamination must be kept at least 50 ft. from reservoirs
Properly tested gravity sewers may be used between 20 ft. and 50 ft. of a reservoir
For crossing under a body of water, a minimum cover of 5 ft. is needed

47. 10 State Standards (6)

48. 10 State Standards (7)

49. Presentation Summary Introduced and summarized the following:
105 IAC 13
Utility Accommodation Policy
10 State Standards