1. Deduction/Benefit maintenance & Balancing to the General Ledger
NextGen Payroll

2. Deduction vs. Benefit Deductions Benefits Deductions w/ Benefits
Employee Paid
Reduction in Net Pay
Deduction vs. Benefit
Benefits
Employer Paid
No change to Net Pay
Deductions w/ Benefits
Employee & Employer Paid
Each is created and then linked together

3. Create a New Deduction

4. Create a New Deduction
Under Payroll>Administration

5. Create a New Deduction
Select or Double Click for “New”

6. Create a New Deduction
Satisfy Red Shields

7. Most Classifications Have Preset “Effect On”
Create a New Deduction
Most Classifications Have Preset “Effect On”

8. “Other” Classification Allows User to Set “Effect On”
Create a New Deduction
“Other” Classification Allows User to Set “Effect On”

9. Stand-Alone Deduction Will See Nothing In This Section
Create a New Deduction
Stand-Alone Deduction Will See Nothing In This Section

10. Create a New Deduction
Set According to Need

11. Create a New Deduction
Add Notes

12. Groups & Schedules Can Be Added To Make Setup & Payments Run Quicker
Create a New Deduction
Groups & Schedules Can Be Added To Make Setup & Payments Run Quicker

13. Choose Pay Types To Apply Deduction To
Create a New Deduction
Choose Pay Types To Apply Deduction To

14. Tell the Deduction Where to Hit the General Ledger
Create a New Deduction
Tell the Deduction Where to Hit the General Ledger

15. Asterisks Tells the System to Follow the Pay Types’ Distribution
Create a New Deduction
Asterisks Tells the System to Follow the Pay Types’ Distribution

16. Fixed General Ledger Location Where The Deduction Should Hit
Create a New Deduction
Fixed General Ledger Location Where The Deduction Should Hit

17. Select Which Payrolls This Distribution Is For
Create a New Deduction
Select Which Payrolls This Distribution Is For

18. Does this Deduction Need to Be Listed on The Employee’s W-2?
Create a New Deduction
Does this Deduction Need to Be Listed on The Employee’s W-2?

19. Vendor Invoicing Settings
Create a New Deduction
Vendor Invoicing Settings

20. Create a New Benefit

21. Create a New Benefit
Under Payroll>Administration

22. Create a New Benefit
Select or Double Click for “New”

23. Addition Information listed on the General Tab
Create a New Benefit
Addition Information listed on the General Tab

24. Deductions Tied to Benefit listed on separate tab
Create a New Benefit
Deductions Tied to Benefit listed on separate tab

25. Only Displayed If NOT Tied to Deduction
Create a New Benefit
Only Displayed If NOT Tied to Deduction

26. If Selected, Will Follow Deduction Setup
Create a New Benefit
If Selected, Will Follow Deduction Setup

27. Link a Benefit to a Deduction

28. Link a Benefit to a Deduction
Benefit Listed Here Associates To Deduction

29. Link a Benefit to a Deduction
Matching Section Houses Benefit’s Distribution

30. Update an Existing Deduction OR Benefit
Change at Admin Level
Update Distributions, Amounts, Add/Change Groups or Schedules, etc.
For Future Use
Update an Existing Deduction OR Benefit
Change at Employee Level
At Individual Level or Mass Update Level
For Current Use
Transition Slides

31. Search for Existing Deductions/Benefits
Updating – Admin Level
Search for Existing Deductions/Benefits

32. Double Click the Deduction/Benefit that Needs to Be Updated
Updating – Admin Level
Double Click the Deduction/Benefit that Needs to Be Updated

33. Greyed Out Fields Cannot Be Changed
Updating – Admin Level
Greyed Out Fields Cannot Be Changed

34. Double Click to Change Distributions
Updating – Admin Level
Double Click to Change Distributions

35. Add a Different Distributions for Separate Payrolls
Updating – Admin Level
Add a Different Distributions for Separate Payrolls

36. Updating – Employee Level
Off of the Employee Payroll

37. Updating – Employee Level
Make Respective Changes

38. Updating – Employee Level
Double Click or Select Open for Additional Settings

39. Updating – Employee Level
Choose Start & End Dates

40. Updating – Employee Level
Setup Controls for Times/Totals to Take

41. Under Payroll>Employees
Mass Updates
Under Payroll>Employees

42. Mass Updates
Select Division

43. Choose Deduction to Update
Mass Updates
Choose Deduction to Update

44. Displays Administrative Level Settings
Mass Updates
Displays Administrative Level Settings

45. Narrow Down if Necessary
Mass Updates
Narrow Down if Necessary

46. Mass Updates
Enter Changes

47. Mass Updates
Review Changes

48. Mass Updates
Verify Changes

49. Balancing to the General Ledger
Reports Used
Balancing to the General Ledger
Financial Management Reports
Trial Balance
Account Analysis
Payroll Reports
Summary Report, or
Summary Totals Report
Payment Audit Report
Deduction Register Report

50. Balancing to GL

51. Balancing to GL Summary Report Financial Management Expense Account
Gross Salary , 111, 112, 700
Soc Sec/Medicare (ER portion)
Retirement (ER portion)
Unemployment

52. Balancing to GL
Unemployment from Summary Report - Payroll $334.32

53. Balancing to GL Unemployment from Summary Report - Payroll $334.32
Trial Balance Total $470.44

54. Balancing to GL Unemployment from Summary Report - Payroll $334.32
Trial Balance Total $470.44
Difference $136.12

55. Balancing to GL
Account Analysis Report
Without PA and BG Transactions

56. Balancing to GL Account Analysis Report Difference $136.12
Without PA and BG Transactions
Difference $136.12

57. Do you have an employee setup as Exempt that shouldn’t have been?
Balancing to GL
Do you have an employee setup as Exempt that shouldn’t have been?
Account Analysis Report
Without PA and BG Transactions
Difference $136.12

58. Balancing to GL Summary Report Financial Management Liability Account
AFLAC
Child Support
American Funds IRA
Unemployment
FIT
Social Security
Medicare

59. Balancing to GL
Child Support from Summary Report - Payroll $1,495.20

60. Balancing to GL Child Support from Summary Report - Payroll $1,495.20
Trial Balance Total $1,744.40

61. Balancing to GL Child Support from Summary Report - Payroll $1,495.20
Trial Balance Total $1,744.40
Difference $249.20

62. Balancing to GL
Difference $249.20

63. Balancing to GL Probably Picked Up in the Wrong Payment Run
Difference $249.20

64. Balancing to GL
Other Imbalance Possibilities

65. Balancing to GL Other Imbalance Possibilities
History Updated in Payroll & No Correcting Entry Made on GL
Utilize Payment Audit Report (Use FY dates for Adjustment Date Range)

66. Balancing to GL Other Imbalance Possibilities
History Updated in Payroll & No Correcting Entry Made on GL
Deductions/Benefit Distributions Setup Incorrectly
Check Pay Types and Distributions on Deduction/Benefit Type at Admin Level

67. Balancing to GL Other Imbalance Possibilities
History Updated in Payroll & No Correcting Entry Made on GL
Deductions/Benefit Distributions Setup Incorrectly
AP Payments Distributed to Incorrect Account
Verify & JE to Correct Expense Line