1. TOM TORLAKSON State Superintendent of Public Instruction E-Rate Training for California Tech Plan Approvers 2012-2013 Doris Stephen California Department of Education October 9, 2012 1

2. TOM TORLAKSON State Superintendent of Public Instruction Overview USAC Fall Training 2012 USACs New and Continuing Requirements Under CIPA Ed Tech Plan: Long Form vs. E-Rate CDE Plan Approval Process CDE Official Forms & Required Elements for E-Rate Plan CTAP Tech Plan Builder Next Steps for TPAs 2

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15. TOM TORLAKSON State Superintendent of Public Instruction USACs New and Continuing Requirements under CIPA 15

16. TOM TORLAKSON State Superintendent of Public Instruction USACs New Requirements Under CIPA FOR SCHOOLS – By July 1, 2012, amend your existing Internet safety policy (if you have not already done so) to provide for the education of minors about appropriate online behavior, including interacting with other individuals on social networking sites and in chat rooms, and cyberbullying awareness and response. FOR LIBRARIES – No new requirements. Overall - several existing statutory requirements have been codified and others have been clarified. Source: USAC, The E-Rate Program, CIPA Update, Fall 2011 Applicant Trainings 16

17. TOM TORLAKSON State Superintendent of Public Instruction Recap of USACs Continuing CIPA Requirements 1.Internet safety policy 2.Technology protection measure (filter) 3.Public notice of – and public meeting or hearing on – the Internet safety policy For a detailed discussion of CIPA requirements: Childrens Internet Protection ActChildrens Internet Protection Act website guidance Form 486 Instructions Form 479 Instructions Source: USAC, The E-Rate Program, CIPA Update, Fall 2011 Applicant Trainings 17

18. TOM TORLAKSON State Superintendent of Public Instruction Ed Tech Plan: Long Form vs. E-Rate 18

19. TOM TORLAKSON State Superintendent of Public Instruction Ed Tech Plan: Long Form vs. E-Rate Long Form (formerly EETT) For districts who receive K12 Voucher funds Meets Ed Code Meets E-Rate requirement The unknown $$ factor: –Reinstated EETT funding –New state or federal funding Meets Best Practices E-Rate For districts who receive K12 Voucher funds Meets Ed Code Meets E-Rate requirement 19

20. TOM TORLAKSON State Superintendent of Public Instruction Ed Tech Plan: Long Form vs. E-Rate Criteria Long Form (formerly EETT ) Plan Duration Stakeholders Curriculum Professional Development Infrastructure, Hardware, Software, Technical Support Funding and Budget Monitoring and Evaluation Adult Literacy Research E-Rate Plan Duration Curriculum Professional Development Infrastructure, Hardware, Software, Technical Support Monitoring and Evaluation 20

21. TOM TORLAKSON State Superintendent of Public Instruction Tips for a Successful Plan Well Written Plan –Addresses CCSS & SBAC –Writes to Example of Adequately Addressed column of Appendix C –Uses tables or other consistent format for goals, objectives, and benchmarks –Contains a concise narrative before each goal –Has measurable objectives and benchmarks that cover each year of plan for each goal –Answers the question, What do we have to do to make this goal (objective) happen? –Includes well developed implementation plan and evaluation component –Refers to E-Rate throughout the plan as appropriate Poorly Written Plan –Does not mention CCSS or SBAC –Falls into Example of Not Adequately Addressed Colum of Appendix C –Sections are missing, randomly written, or appear out of order –Has too much information –Contains unrealistic goals or objectives that are not measurable or do not cover the entire period of plan –TPA/Reader B cannot easily understand how goals will be met –Includes a plan to plan –Never mentions E-Rate services 21

22. TOM TORLAKSON State Superintendent of Public Instruction CDE Plan Approval Process 22

23. TOM TORLAKSON State Superintendent of Public Instruction CDE Plan Approval Process Districts will submit plans to local COEs. Plans will be uploaded to CDEs Ed Tech Plan Review Site (ETPRS). For E-Rate Only Plans, CDE will randomly assign plans to TPAs. TPAs will login to ETPRS @ http://inet2.cde.ca.gov/etprs/asp/ETPRSlogon.asp and approve plans. http://inet2.cde.ca.gov/etprs/asp/ETPRSlogon.asp 23

24. TOM TORLAKSON State Superintendent of Public Instruction CDE Plan Approval Letter 24

25. TOM TORLAKSON State Superintendent of Public Instruction Plan Submission Dates Cycle A: November 30, 2012 Cycle B: May 31, 2013 Plans may be submitted for approval at any time, but no later than May 31, 2013. 25

26. TOM TORLAKSON State Superintendent of Public Instruction CDE Official Forms & Required Elements TPA Conflict-of-Interest Disclaimer E-Rate Plan Required Elements Tech Plan Checklist 26

27. TOM TORLAKSON State Superintendent of Public Instruction TPA Conflict-of-Interest Disclaimer 27

28. TOM TORLAKSON State Superintendent of Public Instruction CDE Tech Plan Checklist Complete form while reviewing plan. If plan is missing criteria needed for approval, send copy of form with comments to district. Upon approval, send other required documents. 28

29. TOM TORLAKSON State Superintendent of Public Instruction E-Rate Plan Required Elements 1.Educational Goals & Strategy 2.Professional Development Strategy 3.Technology Infrastructure Assessment 4.Tech Plan Monitoring & Evaluation 29

30. TOM TORLAKSON State Superintendent of Public Instruction Required Element #1: Educational Goals & Strategy The plan must establish clear goals and realistic strategy for using telecommunications and information technology to improve education services. Guiding Questions: 1a. Does the plan contain goals for using telecommunications technology to improve education services? 1b. Do the goals identify benchmarks or improvement for the students and/or teachers from the use of this telecommunications technology? 1c. Does the plan identify strategies to reach the goals? 1d. Do the goals contain specific telecommunication and information technologies (e.g., cell phones, internet access, etc.)? 1e. Does the plan contain goals/strategies for CIPA compliance? (new language August 2012) 30

31. TOM TORLAKSON State Superintendent of Public Instruction Required Element #2: Professional Development Strategy The Plan must have a professional development strategy to ensure that staff understands how to use these new technologies to improve education services. Guiding Questions: 2a. Does the plan describe specific professional development services or methods (in-service training, outside seminars, etc.) that will be used to ensure that staff understands all CIPA requirements (new language August 2012), and is ready to use and maintain telecommunications and information technologies? 2b. Does the plan identify a person(s) or group in charge of implementing the professional development activities within the organization? 2c. Does the plan describe how staff participation will be documented? 31

32. TOM TORLAKSON State Superintendent of Public Instruction Required Element #3: Technology Infrastructure Assessment The Plan must include an assessment of the telecommunication services, hardware, software, and other services that will be needed to improve education services. Guiding Questions: 3a. Does the plan describe the existing telecommunications and information technology hardware (e.g. telephone system, computer hardware), software, and internet access, etc.? 3b. Does the plan describe new technology needed over the course of the three year plan duration (e.g., adding a firewall or replacing servers; upgrades to the telephone system; adding network switches; adding cable drops; installing new networks; or adding new classrooms or schools)? 3c. Does the plan describe the telecommunications and information technology support and maintenance required for existing and planned equipment? 32

33. TOM TORLAKSON State Superintendent of Public Instruction Required Element #4: Tech Plan Monitoring & Evaluation The plan must include an evaluation process that enables the school to monitor progress toward the specific goals and make mid-course corrections in response to new developments and opportunities as they arise. Guiding Questions: 4a. Does the plan state how frequently it will be evaluated and identify the name(s) and title(s) of the person(s) responsible? (Best practice: review annually) 4b. Does the plan describe how progress towards the goals and objectives will be monitored or measured? 4c. Does the plan describe how mid-course corrections will be made in response to new developments and opportunities? 4e. Does the plan describe how the evaluation process will be documented? 33

34. TOM TORLAKSON State Superintendent of Public Instruction CTAP Tech Plan Builder www.myctap.org 34

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45. TOM TORLAKSON State Superintendent of Public Instruction CTAP Tech Plan Builder Michael Nunn Jane Silva Michael Nunn 45

46. TOM TORLAKSON State Superintendent of Public Instruction CTAP Tech Plan Builder 46

47. TOM TORLAKSON State Superintendent of Public Instruction CTAP Tech Plan Builder 47

48. TOM TORLAKSON State Superintendent of Public Instruction Next Steps for TPAs Once TPA has completing this training, CDE will receive notification, and will email TPA asking for: –TPA Resume; and –TPA Signed Conflict of Interest Disclosure. Once CDE has received the above information, they will provide TPA with ETPRS login. If TPA does not receive an email from CDE with two weeks of course completion, please contact Doris Stephen at CDE at dstephen@cde.ca.gov dstephen@cde.ca.gov 48

49. TOM TORLAKSON State Superintendent of Public Instruction Thank you! Doris Stephen dstephen@cde.ca.gov 916-324-9943 These materials were produced in cooperation with CTAP. 49