1. The best environmental choice in seafood Disclaimer If any interpretive issues arise in relation to the issues covered in these presentations, the text of the English MSC Scheme Documents will prevail in all instances. The MSC is not responsible for any issues arising to any parties as a result of consulting these presentations. If you are unsure of any details on any of the subjects covered, please consult the relevant MSC scheme documents or contact the MSC at standards@msc.org.standards@msc.org MSC Executive September 2011

2. The best environmental choice in seafood MSC Certification Requirements Update

3. The best environmental choice in seafood Learning Objectives To understand how the new certification requirements were created To understand how the new certification requirements are structured

4. The best environmental choice in seafood Agenda What has happened? – Project summary – CB to CAB – Structure – New document – Drafting Rules – Examples Timeline Questions & Answers

5. The best environmental choice in seafood Project summary 1. MSC Certification Requirements 2. Guidance to the MSC Certification Requirements 1. MSC Certification Requirements 2. Guidance to the MSC Certification Requirements CoCCM FAM FCM PAs (22) TAB-Ds (31) AM

6. The best environmental choice in seafood Project Objectives 1) Reduce the number of documents 2) Same document format and structure to improve consistency 3) Eliminate duplication 4) Make requirements and guidance easy to tell apart

7. The best environmental choice in seafood Project Objectives 5) Improve accessibility by improving readability 6) Use the same vocabulary in all documents (common list of definitions) 7) Improve audit-ability by clearly presenting requirements 8) Simplify future changes to make amendments easy

8. The best environmental choice in seafood CB To CAB CB no longer to be used CAB (Conformity Assessment Body) from now on – Consistent with ISO standards on which MSC based – CB = 1 type of CAB, MSC may use other types in future E.g. inspection body may conduct a sampling programme of certificate holders and report back – wont make a decision or issue a certification report Certifier will still be used as the plain English version

9. The best environmental choice in seafood SDR Project - rules on making changes The project was restricted to consolidating existing scheme documents Substantive modification of current requirements was not allowed Some changes needed if Differently stated requirements for similar elements. Separation of requirements into those that the client must meet and the CAB must meet Definitions that are used inconsistently (e.g. 7 should definitions). Different contexts for the same element that may imply different meanings. Changes have been worked through with TAB and Executive.

10. The best environmental choice in seafood Structure ISO Guide 65 IAF Guidance to ISO Guide 65 MSC Certification Requirements Part A – General Part B – CoC Part C – Fisheries MSC Certification Guidance

11. The best environmental choice in seafood Structure Part A General – Requirements that apply to all certification bodies. – Annex AA is the MSC-MSCI Vocabulary. Where possible terms are the same as or close to the terms use in ISO definitions and the FAO Glossary. Part B Chain of Custody – Requirements for chain of custody audits. Part C Fisheries – Requirements for fisheries assessments. Guidance – Structured with the same parts and numbering as in the Certification Requirements.

12. The best environmental choice in seafood ONE Main Document (Certification Requirements - CR) Part A General Requirements for all CABs All CABs conform Accreditation Manual part 1; Directives and Policy Advisories common to CoC and Fisheries General Requirements for all CABs All CABs conform Accreditation Manual part 1; Directives and Policy Advisories common to CoC and Fisheries Part B CoC Certification Requirements All CABs conform Accreditation Manual part 3 ; CoCCM; Directives and Advisories related to CoC CoC Certification Requirements All CABs conform Accreditation Manual part 3 ; CoCCM; Directives and Advisories related to CoC Part C Fisheries Certification Requirements Fishery CABs conform Accreditation Manual part 2; FCM; FAM; Directives and Advisories related to Fisheries Fisheries Certification Requirements Fishery CABs conform Accreditation Manual part 2; FCM; FAM; Directives and Advisories related to Fisheries

13. The best environmental choice in seafood New support document – Guidance to the MSC Certification Requirements Part A Guidance to General Requirements All CABs use Accreditation Manual part 1; Directives and Policy Advisories common to CoC and Fisheries Guidance to General Requirements All CABs use Accreditation Manual part 1; Directives and Policy Advisories common to CoC and Fisheries Part B Guidance to CoC Certification Requirements All CABs use Accreditation Manual part 3 ; CoCCM; Directives and Advisories related to CoC Guidance to CoC Certification Requirements All CABs use Accreditation Manual part 3 ; CoCCM; Directives and Advisories related to CoC Part C Guidance to Fisheries Certification Requirements Fishery CABs use Accreditation Manual part 2; FCM; FAM; Directives and Advisories related to Fisheries Guidance to Fisheries Certification Requirements Fishery CABs use Accreditation Manual part 2; FCM; FAM; Directives and Advisories related to Fisheries

14. The best environmental choice in seafood Requirements vs. Guidance Requirement Mandatory Shall be followed Guidance icon Conformity assessment language Mandatory Shall be followed Guidance icon Conformity assessment language Guidance No instructions – intent, examples, interpretations May be used More narrative – telling a story No instructions – intent, examples, interpretations May be used More narrative – telling a story

15. The best environmental choice in seafood Drafting rules 1 Say it once – one clause, one idea If ISO Guide 65 or IAF Guidance say it, MSC doesnt say it again Everything on the same topic is in the same place (e.g. setting scope – see diagram) A requirement (shall or should) is stated once in the highest level document it can go Requirements presented in the order that they happen Part B 17.2 CoCCM App K CoCCM 5.4.7 CoCCM 4.1 TAB D- 18 CoCCM 5.11 CoCCM 5.2.7 CoCCM 5.2.11

16. The best environmental choice in seafood Drafting rules 2 No instructions to other readers (e.g. instructions to the MSC, certificate holders, stakeholders and ASI) All explanations, intent and examples are guidance Document format and numbering is standardised Written in plain international English using small words and short sentences. Written for readers in Grade 12 or less Part C 27.4 TAB-D 10 TAB-D 17 TAB-D 2 TAB-D 24 TAB-D 30 TAB-D 1 PA 21

17. The best environmental choice in seafood Part A – Same Re-worded Requirement Certification Requirements Part A 4.3 Conformity to ISO Guide 65 and MSC requirements 4.3.1 All CABs shall conform to the requirements of ISO Guide 65 and all other MSC requirements relevant to the scope of accreditation applied for or held. Accreditation Manual 1.5.2 All applicant and accredited CBs shall comply with the requirements of ISO Guide 65: 1996, General requirements for assessment and accreditation of bodies operating product certification systems.

18. The best environmental choice in seafood Part B Example – One Clause, One Idea Certification Requirements – Part B 16 Resource Requirements 16.1 Personnel 16.1.1 At minimum one member of each team shall have a general understanding of: 16.1.1.1 Fish and fish products and their supply chains 16.1.1.2 The type of supply chain operation to be audited 16.1.1.3 The fisheries assessment process 16.1.1.4 The point at which fish or fish products first enter the certified chain of custody Accreditation Manual 3.2.1 In addition to assessment and audits techniques, chain of custody auditors shall … have sufficient knowledge of the operation they are about to audit and shall have a general understanding of fish and fish products, the fisheries certification process, and specifically understand the point at which chain of custody commences in the fishery.

19. The best environmental choice in seafood Part C Example – Eliminating Duplication Certification Requirements Part C 28.5.1 The CAB shall propose a team for assessment with combined expertise that is of sufficient standing and experience to assess the fishery against the MSCs Principles and Criteria for the agreed scope. FCM 2.2.5 The certification body shall be responsible for ensuring that the team members have a thorough and sufficient understanding of the MSC Principles and Criteria and the MSC Fisheries Certification Methodology. FCM 2.2.1. After the assessment contract is signed (or formally confirmed), the certification body shall assemble an assessment team with expertise in relevant technical disciplines that is of sufficient standing and experience to assess the fishery against the MSC Principles and Criteria.

20. The best environmental choice in seafood Annex BC (replaces App C) – Checklist for Group Chain of Custody Certification ReferenceRequirement Evidence of Conformity BC1 Management Responsibility – The group entity shall establish, implement and maintain management systems that provide the group entity with an assurance that there are effective internal controls in place over all activities which are required for conformity with the MSC Chain of Custody Standard and all certification requirements. BC1.1 Policy Manual BC1.1.1 The group entity shall document how it will comply with MSC requirements in a manual containing the following: BC1.1.1.1 The group entitys stated commitment to conformity with MSC requirements and with internal rules relating to the operation of the group certification program. BC1.1.1.2 A description of the relationship (i.e. wholly owned, franchised, bound by contract) between the group entity and each of the sites. BC1.1.1.3 A description of how responsibilities to comply with MSC requirements will be divided between the group entity and individual sites. BC1.1.1.4 A description of how MSC and CAB requirements are communicated to sites and how changes in requirements are implemented at group entity and site level. BC1.1.1.5 A commitment to provide the necessary resources (qualified personnel, financial, legal and physical resources) to undertake the group entitys duties and a description of how those resources will be provided and funded.

21. The best environmental choice in seafood Timeline DateAction 11-15 JulyTAB/Board meeting London – SDR signed off 15 August (old and new docs valid) CR including all changes resulting from July TAB/BoT released to certifiers and posted under pending requirements on the website 1 st Sept – 4 th OctCAB Training 15 th SeptCAB Telephone conference training (brief overview) 14 NovemberNew CR comes into effect, old documents no longer valid

22. The best environmental choice in seafood Future Changes Changes are inserted into the document with a footnote Footnote has – Situations where change may not apply immediately (derogations which must expire) – Authority for change e.g. TAB 19 Periodically a new version of the scheme documents will be issued with all the changes included

23. The best environmental choice in seafood Questions & Answers Questions?