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Personnel Investigations

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Presentation on theme: "Personnel Investigations"— Presentation transcript:

1 Personnel Investigations
Human Resources of Central Missouri Emily Omohundro & Danielle McAfee Duane Martin

2 Personnel Investigations: Overview
Appoint one individual to conduct the investigation Promptly interview employee and any witnesses Obtain written statements Collect and preserve all relevant evidence Consider whether policies prohibiting discrimination, harassment, and/or retaliation are implicated

3 First Steps: Interview Employee
Communicate the concern/issue to the employee Obtain employee’s side of the story Right to representation? Direct employee to provide written statement immediately Provide list of specific allegations Consider placing employee on leave during investigation Consider suspending employee’s technology privileges

4 Next Steps: Collect & Preserve Evidence
Written complaint/grievance Interview employee and other witnesses Written statement from employee Written statements from witnesses Written communication with employee s Memos Text messages Photos/videos Social media Other relevant records Employee time cards Surveillance video Financial statements Transportation logs

5 Obtaining Effective Statements from Witnesses
Meet with witnesses individually in a private location Direct witness to provide a written statement Sign and date Ask witness specific questions regarding alleged misconduct Ask witness to use specific dates and times (if possible) Ask witness to provide complete names Thank witness for their assistance Advise witness of any policy prohibiting retaliation

6 Outcome of Investigation
If suspected criminal activity, report to law enforcement If any policy prohibiting discrimination, harassment, or retaliation has been possibly violated, report to appropriate individual If employee misconduct is substantiated, implement consequences as appropriate Disciplinary meeting to discuss expectations and potential consequences Disciplinary memo/document in employee’s permanent file Address at next evaluation opportunity Provide additional training Reassignment of responsibilities/duties Termination of employment

7 Additional Considerations:
Possible Legal Issues Risk of discrimination claim By complainant By employee (subject of investigation) Risk of retaliation

8 Personnel Investigations
Human Resources of Central Missouri Emily Omohundro & Danielle McAfee Duane Martin

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