1. SIS – Simplified Interline Settlement
IS Functionality – How IS works?
15th September 2010
Robin PAUL, Kale Consultants

2. Agenda IS Overview Invoice Data Input IS Validation
Supporting Documents
IS Outputs
Q&A
SIS P3c – Materials – RA44 IS Functionality
15th Sept 2010

3. IS Overview
SIS P3c – Materials – RA44 IS Functionality
15th Sept 2010

4. IS Overview IS-IDEC IS-XML Supporting Documents IS-IDEC / IS-XML
Offline Archive File
SIS P3c – Materials – RA44 IS Functionality
15th Sept 2010

5. Invoice Data Input SIS P3c – Materials – RA44 IS Functionality
15th Sept 2010

6. Invoice Data Input
Invoice Input Data Files can be transferred using secure FTP or secure HTTP protocols
Members also have an option of manually capturing Invoice information on IS-WEB
Passenger
Cargo
Miscellaneous
UATP
IS-IDEC -
IS-XML
IS-WEB
SIS P3c – Materials – RA44 IS Functionality
15th Sept 2010

7. IS Validation SIS P3c – Materials – RA44 IS Functionality
15th Sept 2010

8. IS Validation of Data Files (1 of 4)
Accept Invoice Data Files
Perform Sanity Checks
Perform Detail Validation
Further Processing
Sanity Checks (General)
File naming convention
Duplicate filename check
Successful Decompression of file
Invalid character set check
SIS P3c – Materials – RA44 IS Functionality
15th Sept 2010

9. IS Validation of Data Files (2 of 4)
Sanity Checks (IS-IDEC)
Bad Structure check (missing mandatory record/incorrect sequencing)
Missing mandatory fields within records check
Incorrect record length/counts/ data type check
Inclusion of Non-migrated transaction checks
Sanity Checks (IS-XML)
Check against XML schema definition file
Total number of Invoices and Total amounts listed in Transmission Summary
Inclusion of Non-migrated transaction checks
In case of Sanity Check Errors, the entire file is rejected. Invoice data is not loaded in the Billing Record Database.
SIS P3c – Materials – RA44 IS Functionality
15th Sept 2010

10. IS Validation of Data Files (3 of 4)
Accept Invoice Data Files
Perform Sanity Checks
Perform Detail Validation
Further Processing
Detail Validation
Reference Data validation (e.g. Airline Codes, Airport Codes, Tax Codes, etc)
Settlement Details (e.g. Settlement Method Indicator, Currency of Clearance, etc)
Calculation of Total Values (e.g. Sum of all amounts specified at coupon level should be equal to the total amount of the respective Source Code, etc)
Billing Audit Trail check in case previous billing was through IS (e.g. Link information provided for a Rejection Memo, Rejection Stage, etc)
Invoice Number check to be unique within a Calendar year across Billing Categories (Pax, Cargo, UATP, Misc) for a Billing Entity
SIS P3c – Materials – RA44 IS Functionality
15th Sept 2010

11. IS Validation of Data Files (4 of 4)
All errors encountered are reported in the Validation Report
Validation report is made available in 2 to 4 hours of receipt of the Invoice File
Actions in case of Error
Sanity Check Error: Correct the errors reported and submit a fresh file
Non Correctable Error: Correct the errors reported and submit the Invoice/file
Correctable Error: If Online Correction option is used then Correct the error on IS-WEB and revalidate the Invoice OR Correct the errors reported and re-submit the Invoice/file
Note: Any online correction made only in IS will result in Billing Data to be out of sync with the Carrier’s Internal Accounting System
SIS P3c – Materials – RA44 IS Functionality
15th Sept 2010

12. Supporting Documents SIS P3c – Materials – RA44 IS Functionality
15th Sept 2010

13. Supporting Documents (1 of 5)
100% Paperless billings in SIS
Invoice data as well as Supporting Information to be in electronic format
If IS Format Invoice data provided then there is NO need to provide printed and/or scanned copies of:
Invoices
Listings (Coupon Listing, Rejection/Billing/Credit Memos etc)
Memos (Rejection/Billing/Credit Memos)
Paper Coupons to support Prime Billings
IS Format provide placeholders to provide
Detailed Reason for raising a Memo
Prorate Slip Details
Supporting Documents uploaded and linked in IS need not be re-uploaded while rejecting the billing. Only new Supp Docs (if any) need to be provided
SIS P3c – Materials – RA44 IS Functionality
15th Sept 2010

14. Supporting Documents (2 of 5)
Electronic File Type Supported
Plain text files (.txt and .csv)
Plain HTML files (.htm and .html) without any embedded hyperlinks or image file references
Rich Text files (.rtf)
Portable Document Format files (.pdf)
JPEG Image files (.jpg or .jpeg) – Min Resolution 200 dpi
TIFF Image files (.tif or .tiff) - Min Resolution 100 dpi
IS will only validate the file extension and not the content
Additional file formats accepted by the members can be specified in the Member Profile
Supporting Documents can be provided even after the Billing Period Closure till the Supporting Documents Linking Deadline timestamp
SIS P3c – Materials – RA44 IS Functionality
15th Sept 2010

15. Supporting Documents (3 of 5)
Linking of Supporting Documents
Manually linked on IS-WEB
Automatically Linked by IS if a Supporting Documents zip file with Index information (Folder based, CSV Index file based or XML Index file based) is provided
Passenger
Cargo
Miscellaneous
UATP
Prime Billing Coupon
Original AWB
Invoice
Rejection Memo
Billing Memo
Credit Memo
RM/BM/CM Coupon Breakdown
SIS P3c – Materials – RA44 IS Functionality
15th Sept 2010

16. Supporting Documents (4 of 5)
Automated Linking by IS
Reads the Index information provided in the Supporting Documents Zip file
Searches for the transaction referred by the Index file in its Billing Record Db
If a match found, links the Supporting Documents to the transaction
Billing Month
Billed Airline
Invoice No
File Name
Jan P1
125
IN231138
Loadsheet.pdf
IN232339
Lounge-Access.jpg
157
PXB133433
LoanDetails.txt
SIS P3c – Materials – RA44 IS Functionality
15th Sept 2010

17. Supporting Documents (5 of 5)
IS will only consider transactions of Invoices which are successfully validated for Automatic Linking
IS will take care of timing issues
Supporting Document File submitted first and Invoice File (IS-IDEC, IS-XML) submitted later
Supporting Document File submitted and Invoice successfully validated later
In case IS not able to link documents due to invalid/incorrect Index information, correction of Index will be allowed through IS-WEB
SIS P3c – Materials – RA44 IS Functionality
15th Sept 2010

18. IS Outputs
SIS P3c – Materials – RA44 IS Functionality
15th Sept 2010

19. IS Outputs (1 of 2)
IS Output files are made available to Billed Entities by the “Billing Output Generation Date” as published in the IS Calendar which is typically 3 days after Billing Period Closure
Outputs include:
Invoice Files in IS-IDEC and/or IS-XML format
As a Billed Participant :
PDF Copy of Invoices
Detailed Listings (Coupon listing, RM/BM/CM Listing... Etc)
Digital Signature and Other Legal files
Memo copies (RM, BM, CM)
Supporting Documents
SIS P3c – Materials – RA44 IS Functionality
15th Sept 2010

20. IS Outputs (2 of 2) PAX-P-AA-0001-20120403 BA-0125 INV-ACBCE12345
E-INVOICE
LISTINGS
MEMOS
SUPPDOCS
SIS P3c – Materials – RA44 IS Functionality
15th Sept 2010

21. Thank you. Email:  sis@iata.org SIS Website:  www.iata.org/sis 21
SIS P3c – Materials – RA44 IS Functionality
15th Sept 2010 21