1. Wharton Audit & Compliance\ January 19, 2018
BOA Travel Card Update
Since last March when we presented, we have began analyzing activity and trends.
As a result we will be proposing changes in the current process.
We are working with the University’s Card Administrator to review implement.
Wharton Audit & Compliance\ January 19, 2018

2. BOA Travel Card Proposed Modifications
Why: minimize risk of excessive cards, cardholder limits and delinquencies 1
Define BOA Card Criteria New Applicants
Reduce Existing Cardholder Limits 2
Define Criteria to determine who is eligible for a card and establishing limits
Enhancing the Application process and obtaining more information
Delinquencies average 30 cardholders monthly, need assistance to monitor and reduce
Delinquency Procedures 3

3. Travel Card Criteria New Applicants- Staff
Is University Travel & Entertainment Required?
Define Nature & Extent of Travel & Entertainment
Type of Travel
Frequency of Travel
Business Purpose
Supervisory Approval
Limits for International $10K Domestic $5K & Non Traveler $1K
BA remains the primary contact in approval process
Currently no information is provided to determine travel needs, all limits are set at 15K
Attempting to add the BA directly into the electronic application process
Working with Central Card Admin to fine tune this process

4. Reduce Existing Card Limits
FY17 Actual Monthly Spending Analysis
Three Primary Tiers $10K, $5K, $1K
Name of Initiative

5. Staff Delinquency Notifications
Notifications sent monthly to cardholder & BA is copied at 30 and 60 Days Delinquent
At 90 Days – Wharton HR is included and personnel file copied due to non compliance with university card policy
Prevention:
Concur Default Reviewers are notified at 60 Days that expenses are not submitted for payment. Expectation to alert the BA and cardholder to submit reports to avoid delinquent status
Wharton and University Card Admin will be offering BA transaction approver training within BOA Works to monitor delinquent accounts
Staff Delinquencies are taking us the most time to investigate and resolve
Many are ignoring multiple requests to resolve
Delinquencies have and may result in disciplinary action