1. myGRANT COI NEW User Interface Effective 10.23.2017
Renee Harada
Compliance Specialist

2. Investigator (reporter) instructions

3. COI Background
UH Executive Policy EP and Administrative Procedures APs A5.504 and A8.956
Annual Disclosure form collection for disclosure of:
Significant Financial Interests (SFI)
Outside Activities
Employment of Students and/or Staff
Other Financial Transactions
Supervisor Review and Approval

4. myCOI Module
Applies only to Investigators applying for or receiving extramural funding
Disclosures of Significant Financial Interests (SFI) and other Conflicts of Interest (COI)
Create/Update annually on ‘rolling’ expiration date
Valid for one year from submission date, or until the disclosure is updated
Examples:
submitted on Dec. 1, 2016 (no changes/updates) expires on Dec. 1, 2017.
submitted on Dec. 1, 2016, then updated on Mar. 31, 2017, expires on Mar. 31, 2018.

5. Disclosures WHAT must be disclosed?
SFI - anything of monetary value or potential monetary value, to Investigators and members of their immediate family, which is, or appears to be, reasonably related to an Investigator’s institutional responsibilities and received from non-UH entities in the past 12 months.
Other FCOI

6. Significant Financial Interests (SFI)
Includes:
Remuneration value in excess of $5,000, aggregated per entity;
Equity interests (e.g., stock, stock options)
For publicly traded entities: value in excess of $5,000, aggregated per entity,
For non-publicly traded entities: ANY value
Intellectual Property: royalties/income from intellectual property (e.g., patents, copyrights or trademarks) not partially licensed to and/or owned by UH
Sponsored travel: PHS-funded Investigators ONLY
Reimbursement or sponsorship paid by a non-UH entity; and
Total travel costs in excess of $5,000, aggregated per entity

7. Disclosures WHO is required to submit a disclosure?
All Investigators applying for or receiving extramural funding
All Investigators conducting, or proposing to conduct non-exempt research involving human subjects
Investigators include, but are not limited to:
Principal Investigators and Project Directors,
Co-Investigators, Co-Directors,
Clinical Investigators,
Key Personnel,
Others responsible for the design, conduct, or reporting of extramurally-funded activities.

8. Disclosures WHEN do Investigators submit disclosures?
Prior to, or at the time of proposal submission;
Within 30 days of any change to SFI or FCOI;
Newly added to existing extramurally-funded activity;
At least annually based on prior submission.

9. myCOI Module
Access to COI Module -
Use the COI link in the menu bar, or
my COI Dashboard shortcut

10. My Disclosures Navigation from My Disclosures
To start your disclosure click on “Create Financial Interest Disclosure” and begin the questionnaire
Return to myGRANT homepage
Click to return to myGRANT homepage

11. Questionnaire “Screening Questions” READ THE INSTRUCTIONS
“Yes” answer to question #1 generates 2 secondary questions
Displays by default, click to close.

12. Questionnaire
After questionnaire completion, a summary is displayed and answers can be edited.

13. Certify & Submit
If you answered “No” to all questions (you have no SFI and no financial entities to disclose) – you will be taken directly to the certification page to submit your disclosure.

14. SFI & Financial Entity
If you have SFI and you answered “Yes” to at least one of the questions in the questionnaire, you MUST enter Financial Entity information and relationship details.
Click on “Add Entity” to enter details

15. Entity Information Add Entity name Add Entity information – all
fields required
(example)
(example)

16. Relationships Details
Scroll down to the Relationships section, where relationship details are entered.
Click on the “+Add” button to create a relationship.
All fields are required

17. Relationships Details
Click on the “Add” button to finish adding the relationship.

18. Relationships Details
To add another relationship (e.g., you also hold a position in that entity, or your spouse has a relationship), click on the “+Add” button again to create additional relationship(s) and enter details accordingly.

19. Attachments
Scroll down to the Attachments section to add optional attachment files related to the entity.
Click on “Save” to finish creating this entity.

20. Entity Summary
Summary view
(example)

21. Project Declarations
Users who have SFI (entity information entered) are prompted to take “Action” when listed on a new proposal or award (i.e., new project).
Proposal and award records saved in myGRANT automatically populates Projects in the COI module for Investigators with SFI.

22. Project Declarations
Select the relationship you believe exists for each SFI.
It is recommended that you provide an explanation or rationale for your selection in the optional comments field.

23. Certify & Submit
After providing SFI and relationship information the last step is to submit your disclosure
Any attachments (optional) may be added to the record by uploading or drag-and-drop

24. My Disclosures
After submitting your disclosure it will route for review and approval.
You will be taken back to the My Disclosures dashboard where you can view your disclosure.

25. My Disclosures Reviewed and approved disclosure
Expiration date displayed
View disclosure archive
Update disclosure at anytime

26. My Disclosures
Users who have SFI and already have an “Up to date” disclosure will receive a notification to update their disclosure when listed on a new proposal or award (i.e., new project). The new project triggers a disclosure status change from “Up to date” to “Update needed” and a user-selected relationship is required.

27. Email Notifications Investigator notifications
Action Required: Submit SFI Disclosure, Update SFI Disclosure or Revise SFI Disclosure

28. Notifications
Investigator notifications

29. Notifications
Investigator notifications
Disclosure Approval

30. HELP
Contact the Compliance Specialist if you need any assistance with the COI disclosure system or process