1. DSC Delivery Sub-Group
15th October 2018

2. Agenda (1) Item Title Document Ref Lead 1. Welcome and Introductions
Verbal
Chair 2.
Meeting’s Minutes
For Approval 3.
AQ Defects
For Information
DSC Delivery Sub Group 15th October
Michele Downes 4.
Major Release POAP
Emma Smith 5.
Release 2 update
Christina Francis 6.
Release 3
6a.
Release 3 update
Padmini Duvvuri
6b.
Release 3 Implementation Plan Update
For Discussion
Neil Morgan
6c.
Release 3 XRN 4454 MT High Level Approach
Tom Lineham
6d.
Release 3 External Comms Approach 7.
June 2019 Release Scope
Support for ChMC Approval

3. Agenda (2) Item Title Document Ref Lead 8. New Change Proposals 8a.
XRN4770 – NDM Sample Data – MOD 0654 Delivery
Ratification of the Prioritisation Score
DSC Delivery Sub Group 15th October
Emma Smith
8b.
XRN4772 – Composite Weather Variables (CWV) Improvements
David Addison
8c.
XRN4777 – Acceptance of the Contact Details Updates
8d.
XRN UNC Modification 0657S – Adding AQ Reporting to the PARR Schedule Reporting Suite
8e.
XRN Inclusion of Meter Asset Provider Identity (MAP Id) in the UK Link system (CSS Consequential Change) 9.
Undergoing Solution Options Impact Assessment Review
9a.
XRN New read reason type for LIS estimate readings
To provide an update on the Impact Assessment
9b.
XRN Use of up to date forecast weather data in first NDM nomination run
Simon Harris
9c.
XRN Requiring a Meter Reading following a change of Local Distribution Zone or Exit Zone
10.
Defect Dashboard
For Information
Mark Tullett

4. Agenda (3) Item Title Document Ref Lead 11. Miscellaneous 11a.
MIS/JMDG Overview
For Discussion
DSC Delivery Sub Group 15th October
Mark Pollard/Simon Harris
11b.
Action Updates
Various
11c.
IX Refresh Update
For Information
John Woodward
11d.
Negative Volume Calculating AQ of 1
Simon Harris
11e.
Simplified Change Register
Megan Troth/Richard Johnson
11f.
File Formats – Changing Reference from Transco to CDSP
For DSG to provide a recommendation
Richard Johnson
11g.
RAASP Update
Verbal
Emma Smith
11h.
Change Pack Distribution
Simon Harris/Richard Johnson
11i.
XRN Shipper Portfolio Update of Proposed Formula Year AQ/SOQ
11j.
M-Number Portal
Beth Moore/Simon Harris

5. Agenda (4) Item Title Document Ref Lead 12. AOB For Discussion Verbal
Various
13.
CSS
13a.
Overview of the high level design phase of Central Switching Service
For Information
TBC
Emma Lyndon/Mike Payley
13b.
Level 2 Analysis Heat Map
13c.
Xoserve view of the industry To Be Process Models hi-lighting high level change
13d.
BRD sample – Shipper BRD
13e.
Focus areas for future discussion and work groups
13f.
Data Cleansing

6. This content will be provided on Thursday 11th October
3. AQ Defects
This content will be provided on Thursday 11th October

7. 4. Major Release POAP
This will be provided tomorrow

8. 5. Release 2 Update

9. XRN4361 – UK Link Release 2 - Delivery
10th October
2018
Overall Project RAG Status G
Plan/Time
Risks and Issues
Cost
Resources
RAG Status
Status Explanation
Objective
Full project delivery of UK Link Future Release 2 Scope
Post Implementation Support
15 changes have successfully achieved their PIS Exit Criteria and are now handed over into BAU operations
1 defect identified on XRN4316 has been deployed successfully on 5th October and awaiting assurance from the Business
XRN4299 – PAFA have identified some data issues with the report which is being investigated further and we are targeting to fix the issues next week
PIS Completion is planned to be completed by 2nd November 2018, this is tracking to plan
The Change Completion Report for R2 to be delivered at November 18 ChMC to seek approval
Risks & Issues
There is a risk that PIS exit is not achieved by the re-planned milestone date
Project delivery costs are tracking to approved budgets
No issues
XRN4361 – UK Link Release 2 - Delivery

10. UK Link Release 2 - Plan
Primary Scope
Scoping
Initiation
Delivery
Realisation
Stage
Scope Prioritisation
Scope Defined
Funding
Analysis and HLD
Detailed Design
Build
Acceptance
Test
Performance
Regression
Imp.
PIS
Baseline Plan
07/06/17
25/07/17
09/08/17
Aug 17
20/11/17
29/01/18
18/05/18
22/06/18
29/06/18
30/07/18
Current Plan
11/10/17
10/01/18
13/12/17
16/01/18
(12/01/18)
16/02/18
23/05/18
02/11/18*
* PIS extended due to delivery of change variation on XRN4299
RAG Key – Milestones are end dates:
Planning/Milestone date to be confirmed
Milestone date forecast to be met
Milestone date forecast to be at risk
Milestone date forecast to be missed
Milestone completed

11. 6. Release 3 6a. Release 3 Update
6b. Release 3 Implementation Plan Update
6c. Release 3 XRN 4454 MT High Level Approach
6d. Release 3 External Comms Approach

12. 6a. Release 3 Update
This content will be provided on Thursday 11th October

13. 6b. Release 3 Implementation Plan Update
This content will be provided on Friday 12th October

14. 6c. Release 3 XRN 4454 MT High Level Approach
This content will be provided on Friday 12th October

15. 6d. Release 3 External Comms Approach
This content will be provided on Friday 12th October

16. 7. June 2019 Release Scope

17. 8. New Change Proposals
8a. XRN4770 – NDM Sample Data – MOD 0654 Delivery
8b. XRN4772 – Composite Weather Variables (CWV) Improvements
8c. XRN4777 – Acceptance of the Contact Details Updates
8d. XRN4779 – UNC Modification 0657S – Adding AQ Reporting to the PARR Schedule Reporting Suite
8e. XRN4780 – Inclusion of Meter Asset Provider Identity (MAP id) in the UK Link System (CSS Consequential Change)

18. 8a. XRN4770 – NDM Sample Data – MOD 0654 Delivery
The purpose of this slide is to describe this new change proposal, and present its prioritisation score

19. 8b. XRN4772 – Composite Weather Variables (CWV) Improvements
The purpose of this slide is to describe this new change proposal, and present its prioritisation score

20. 8c. XRN4777 – Acceptance of the Contact Details Updates
The purpose of this slide is to describe this new change proposal, and present its prioritisation score

21. 8d. XRN4779 - UNC Modification 0657S – Adding AQ Reporting to the PARR Schedule Reporting Suite
The purpose of this slide is to describe this new change proposal, and present its prioritisation score

22. 8e. XRN4780 – Inclusion of Meter Asset Provider Identity (MAP Id) in the UK Link System (CSS Consequential Change)
The purpose of this slide is to describe this new change proposal, and present its prioritisation score

23. 9. Undergoing Solution Options Impact Assessment Review
9a. XRN New read reason type for LIS estimate readings
9b. XRN Use of up to date forecast weather data in first NDM nomination run
9c. XRN Requiring a Meter Reading following a change of Local Distribution Zone or Exit Zone

24. 9a. XRN4725 - New read reason type for LIS estimate readings
This content will be provided on Friday 12th October

25. 9b. XRN4717 - Use of up to date forecast weather data in first NDM nomination run
This content will be provided on Friday 12th October

26. 9c. XRN4679 - Requiring a Meter Reading following a change of Local Distribution Zone or Exit Zone
This content will be provided on Friday 12th October

27. 10. Defect Dashboard
This content will be provided on Thursday 11th October

28. 11. Miscellaneous 11a. MIS/JMDG Overview 11b. Action Updates
11c. IX Refresh Update
11d. Negative Volume Calculating AQ of 1 (Removed as this agenda item is not required)
11e. Simplified Change Register
11f. File Formats – Changing Reference number from Transco to CDSP
11g. RAASP Update
11h. Change Pack Distribution
11i. XRN4378 – Shipper Portfolio Update of Proposed Formula Year AQ/SOQ
11j. M-Number Portal

29. 11a. MIS/JMDG Overview

30. 11b. Action Updates The following log contains DSG related actions
The log will be updated from Wednesday 10th October to Friday 12th October

31. 11c. IX Refresh Update

32. IX Site Survey Survey Responses
As of the 28th September t we have received 157 completed responses - thank you to all who have replied
6 new organisations have been added and site surveys have been issued to these customers
There are still a number of outstanding surveys and we have been attempting to make contact with these customers via phone and
If you have ay questions please contact us at or call
Pilot Site
The pilot site have had their PSTN circuits installed and have been tested successfully. The next step will be to have the router installed ahead of their migration which is currently scheduled for the end of October

33. Hardware Installations – Circuits
Progress on Circuit Installations
21 sites now have PSTN circuits fully installed. Gamma are continuing to liaise with the outstanding customers to arrange their appointments
Circuits have been ordered for 137 sites and these installations will progress until the end of February Circuits for the remaining sites will be ordered by the end of 2018
Appointment Communications
Xoserve have submitted circuit orders for the 2nd and 3rd phases. Gamma will be in touch over the coming weeks to arrange for surveys and phone line installations
Please accept the appointment date if you are able to grant access to the BT OpenReach engineer, otherwise you will need to reject the appointment with a reason and confirm suitable dates for your circuit installation.
Please note that installation will be delayed if the calendar invite is
accepted but nobody is available to escort the BT engineer on site

34. Next Steps
Oct
Proof of Concept (PoC) will be tested at our supplier's datacentre
Pilot - IX solution will then be installed at the pilot site
Phase Three customers (having the longest lead times) work packages will be raised
with Gamma
Nov
Customers within Phase One (having had their initial lines installed) will have their servers installed
Phase Two customers will receive their appointments from Gamma to have their initial phone lines
installed
Remaining sites will be scheduled for their refresh and work packages raised with Gamma

35. Appendix A: IX Service Line Options
Xoserve are replacing your IX kit on a ‘like for like’ basis, therefore your replacement IX service option and contract will match the IX option you currently have, which will be one of the following:
Option 1 - Primary ADSL and Back-Up ADSL connection
Option 2 - Primary EFM and Back-Up ADSL connection
Option 3 - EFM Primary and EFM Back-Up connection
Option 4 - Primary Fibre/ Ethernet and Back-Up ADSL connection
The following slide displays the on-site installation process; the number of site visits that are required is dependant upon your IX service line option complexity.

36. Appendix B: Your Customer Journey
The number of days required to complete the activity will be dependant upon your IX Service option
Day 1
IX Survey Response
A number of remote off-site activities also take place to assess your site’s requirements and to set-up and test connections and configure hardware
Comms
Circuit Installations
Up to 4 Hours Service Interruption
Comms
Router Installation
Your survey responses are being used to define the roll-out plan
Comms
Server Installation
Xoserve and Gamma will communicate with you directly to agree your installation dates
Comms
Legacy Kit
Decommissioning
Engineer(s) will visit your site to install new circuits; the number of site visits and the access method will vary according to your IX service option and site complexity
The Router Installation will take place in one site visit
Key:
Site Visits
The new server will be installed with the existing Vodafone server still in situ to enable a fall-back position. Where rack space concerns exist, we will address this on a case by case basis
Comms
Notes
Your old service will be removed and wiped by Vodafone and disposed of in accordance with regulations

37. 11d. Negative Volume Calculating AQ of 1
This agenda item has been removed

38. 11e. Simplified Change Register
This content for this will be provided on Thursday 11th October

39. 11f. File Formats – Changing Reference from Transco to CDSP
We’ve noticed that several file formats still reference ‘Transco’
In each affected file format, we would like to update the reference to ‘CDSP’
Our view is that Change Packs, and seeking approval at ChMC, would be too laborious for what is a minor administrative change
We believe this is a minor change to correct the terminology within the file formats, and wouldn’t have an impact on parties
Our approach would be to make these changes outside of an official Change Pack
Is DSG content with the above approach?

40. 11g. RASSP Update
Verbal update to be provided by Emma Smith

41. 11h. Change Pack Distribution
At the previous meeting, we asked DSG to discuss alternative mechanisms for the distribution of Change Packs
After some discussion, post the previous meeting, we propose that we maintain the status quo until the implementation of the new Xoserve.com website in January 2019
The new website is expected to include functionality where recipients of Change Packs can provide their reps within the remit of a portal like environment
This will remove Change Packs as a large with attachments; the only would be a notification of a new Change Pack in the portal
Is DSG content to wait until January 2019

42. The content for this will be provided on Friday 12th October
11i. XRN4378 – Shipper Portfolio Update of Proposed Formula Year AQ/SOQ
The content for this will be provided on Friday 12th October

43. 11j. M-Number Portal

44. https://findmysupplier.energy/
Find My Supplier
Xoserve has launched a new online version of the M Number helpline
This free to use service enables gas consumers to retrieve data online relating to their gas supply at any time
It is owned and managed by Xoserve and has been developed within JMDG and delivered in partnership with Back Office Associates
The site gives a consumer the ability to search using their postcode to find their Meter Point Reference Number (MPRN), Gas Supplier and Gas Transporter to provide them with information to assist if they are looking at switching supplier

45. https://findmysupplier.energy/
Find My Supplier
Site went live on 1st September 2018
It will replace the M Number helpline as the preferred method for consumers to access their information but the two will operate in parallel
The site is in its first iteration with future enhancements planned
Usage is now around 900 users per day, and we are forecasting 35k users a month
Updates are required to external web references of the helpline to include the web address. We also need to identify what communications reference this number and add the web address alongside

46. 12. AOB

47. 13. CSS
13a. Overview of the high level design phase of Central Switching Service
13b. Level 2 Analysis Heat Map
13c. Xoserve view of the industry to be Process Models hi-lighting high level change
13d. BRD Sample – Shipper BRD
13e. Focus areas for future discussion and work groups
13f. Data Cleansing

48. 13a. Overview of the high level design phase of Central Switching Service

49. 13b. Level 2 Analysis Heat Map

50. 13c. Xoserve view of the industry to be Process Models hi-lighting high level change

51. 13d. BRD Sample – Shipper BRD

52. 13e. Focus areas for future discussion and work groups

53. 13f. Data Cleansing