1. Modern SharePoint Capabilities
Mohammad Reza Dorrani
Regional Technical Practice Lead at Catapult Systems

2. Agenda Differences between Modern and Classic SharePoint
Modern Sites (O365 Group Team Sites, No Group Team Sites and Communication Sites)
Modern Site Themes (Branding)
Modern Site Designs (Site Templates)
Modern Lists/Libraries
Modern Pages
SharePoint Online Hub Sites

3. Modern Vs Classic

4. Comparison Technology
Components
Modern
Classic
Technology
Designed from the ground up to work on mobile devices using modern web development standards.
Written in JavaScript and runs on your device for a faster, natively mobile responsive application experience
Based on Microsoft’s ASP.NET web technology which uses the server - client model
A post back(request) is from the client (Browser) to the server and then back to the client
Responsiveness
Responsive by design. Mobile friendly
Not responsive
Speed
Faster - Most of the page is created in the web browser (client)
Slow - Most of the page is created on server and the response is sent back to the client
Branding
Customizing Master Pages in SharePoint Online is not recommended by Microsoft.
Use Site Themes for basic branding.
Master page can be customized – include CSS, JavaScript injection etc.

5. Comparison
Components
Modern
Classic
Team Sites
Modern Team Sites are backed up by O365 Groups providing wider collaboration ( , Planner, Team Site etc.)
Not connected to an O365 Group
Can be modernized (upgraded to an O365 Group connected Team Site)
Extensibility
Extensible with SharePoint Framework (SPFx)
Extensible with custom web parts
Safer to customize
Built in Locations (Application Customizers) for top and bottom user interface customizations.
Designed to not break UI (DOM) as SharePoint evolves and changes
Customizations may break UI (DOM) as SharePoint evolves and changes
Templatizing
Site Designs and Site Scripts
Site Templates
Lists/Library Improvements
Improvements in UI, Filtering, Sorting, List view Threshold, Column Formatting, Row Formatting etc.
No new investments

6. Comparison
Components
Modern
Classic
News
Create Modern News pages (rollup to SharePoint Home or Mobile)
Does not support Modern News
SPO Hub Sites
Connect a number of Site Collections with a common Hub navigation, shared theme, News and other roll-ups and ability to search across all Hub connected sites
Limited capability
Modern Classic UX Challenges
Team Sites (Modern) and Communication Sites are Modern
The SharePoint Online root site collection is classic by default (Team site – classic) – New command to convert root site to communication site coming soon. New tenants have communication site at root
Web Parts and Customizations
Modern Web parts (SPFx) are client based and responsive.
Modern web parts work on both classic and modern pages.
First party web parts use SPFx
Classic web parts only work on classic pages
Future Investment
Yes
No - However,  Microsoft has been very clear that they're not turning off classic sites any time soon

7. Demo
Modern Sites

8. Modern Sites

9. Communication sites
A SharePoint communication site is a great place to share information across the organization.
Share news, reports, statuses, and other information in a visually compelling format.
The purpose of a communication site is similar to the purpose of classic publishing sites, but don't rely on publishing site infrastructure. (Page Approval Flow for publishing like experience)
3 default site designs
Topic to share information such as news, events, and other content.
Showcase to use photos or images to showcase a product, team, or event.
Blank to create your own design
Not backed by an O365 Group
Full Width column
No left navigation

10. Team sites – Group connected
Ideal for collaboration for organizational teams to work together
Backed by O365 Groups (You can create Office 365 Groups from a variety of tools including Outlook, SharePoint, Planner, Teams and more)
Creation of Modern Team Site automatically triggers creation of O365 Group and vice-versa
The home page of a SharePoint Online modern team site gives you immediate visibility into site activity and important documents, with quick access to Office 365 Groups, its members and associated Office 365 apps
Mobile friendly
Team sites can be private or public – private by default
O365 group Owners – Site collection admins
O365 group Members – Site Members (Edit)
The default security setting cannot be updated

11. No Group Team Sites
Ideal for collaboration for organizational teams to work together
Not Backed by O365 Groups
Mobile friendly
Modern sub sites are Team Sites

12. Demo
Modern Sites

13. Site Themes

14. Site Themes
SharePoint admins and Global Admins have the ability for applying custom styles and colors available as themes to the organization and make them available to site owners.
Themes are defined in a JSON schema that stores color settings and related metadata for each theme.
An online Theme Generator tool that you can use to define new custom themes.
Themes generated by organization will be listed under Company Themes
Microsoft Generated Themes will be listed under SharePoint Themes
The following predefined themes are available by default:
Blue, Orange, Red, Purple, Green, Gray, Dark Yellow (inverted theme), Dark Blue (inverted theme)
For more information about default themes, see SharePoint site theming: JSON schema.
Option to hide the SharePoint/default Themes
The theme generator definitions do not currently include the "error" or "accent" color slots. These can be manually added to your generated definition before uploading to the tenant.)

15. Site Theme Commands
The following cmdlets are available for managing site themes from PowerShell:
Add-SPOTheme
Creates a new custom theme, or overwrites an existing theme to modify its settings.
Get-SPOTheme
Retrieves settings for an existing theme.
Remove-SPOTheme
Removes a theme from the theme gallery.
Set-SPOHideDefaultThemes
Specifies whether the default themes should be available.
Get-SPOHideDefaultThemes
Queries the current SPOHideDefaultThemes setting.

16. Site Theme – JSON Object Example{
name: 'Blue',
isInverted: true,
backgroundImageUri: '',
theme: {
themePrimary: "#00bcf2",
themeLighterAlt: "#00090c",
themeLighter: "#001318",
themeLight: "#002630",
themeTertiary: "#005066",
themeSecondary: "#00abda",
themeDarkAlt: "#0ecbff",
themeDark: "#44d6ff",
themeDarker: "#6cdfff",
neutralLighterAlt: "#2e3340",
neutralLighter: "#353a49",
neutralLight: "#404759",
neutralQuaternaryAlt: "#474e62",
neutralQuaternary: "#4c546a",
neutralTertiaryAlt: "#646e8a",
neutralTertiary: "#c8c8c8",
neutralSecondaryAlt: "#d0d0d0",
neutralSecondary: "#dadada",
neutralPrimaryAlt: "#eaeaea",
neutralPrimary: "#ffffff",
neutralDark: "#f4f4f4",
black: "#f8f8f8",
white: "#262a35",
primaryBackground: "#262a35",
primaryText: "#ffffff",
bodyBackground: "#ffffff";
bodyText: "#333333";
disabledBackground: "#f4f4f4";
disabledText: "#c8c8c8";
error: "#ff5f5f";
accent: "#ffb900"; }
 If isInverted is set to True, neutral colors such as NeutralDark and NeutralLight will be reversed.

17. Demo
Site Themes

18. Application Customizers - SPFx
Application Customizers provide access to well-known locations on SharePoint pages that you can modify based on your business and functional requirements
Top Placeholder and Bottom placeholder
Similar to UserCustomAction (JS injection)
The key difference or advantage with SharePoint Framework (SPFx) Extensions is that your page elements won't change if changes are made to the HTML/DOM structure in SharePoint Online.

19. Coming Soon
Create mega-menus for Navigation with numerous styles – site specific (Global mega- menus on the roadmap)
Site footer feature allowing for a consistent footer across all pages in a site
Site header layouts will now be more flexible allowing for different visual options (standard, minimal, compact) & shy header
Section background color can be customized

20. Site Designs

21. Site Designs Site Designs are equivalent to Site Templates.
Use site designs to :
Application of specific configurations or business logic consistently when new sites are created
Update existing sites with common site elements
Add customizations to OOTB design templates
Configuring sites associated with hub or join sites to hub
Applies to Modern and classic sites
Site Designs comprises of one or more Site Scripts
A site script is a JSON string that contains actions to be executed by the site design
Examples of actions - Create lists, libraries, site columns, content types, list columns, add site theme, trigger MS Flow, etc.
By default, a site design can be viewed by everyone when it is created
Site designs can be scoped for a user or a mail-enabled security group. This is useful to ensure that people only see the site designs intended for them.

22. Anatomy of a site script{
"$schema": "schema.json",
"actions": [
"verb": "applyTheme",
"themeName": “My Custom Theme Name" },
"verb": "createSPList",
"listName": “Student",
"templateType": 100,
"subactions": [
"verb": "SetDescription",
"description": “This list contains all student information" {
"verb": "addSPField",
"fieldType": "Text",
"displayName": “Class Name",
"isRequired": false,
"addToDefaultView": true },
"fieldType": "User",
"displayName": “Student",
"addToDefaultView": true,
"isRequired": true {
"verb": "addSPField",
"fieldType": "Note",
"displayName": "Notes",
"isRequired": false } ] ],
"version": 1
JSON schema reference

23. Scoping
The following cmdlets are available for managing site designs and site scripts from PowerShell:
Add-SPOSiteScript Add new site script
Add-SPOSiteDesign Add new site design
Get-SPOSiteDesign Get site designs
Get-SPOSiteDesignRights Get site design access
Get-SPOSiteScript Get site scripts
Grant-SPOSiteDesignRights Grant site design access to user or groups
Invoke-SPOSiteDesign Invoke site design for site
Remove-SPOSiteDesign Remove site design
Remove-SPOSiteScript Remove site script
Revoke-SPOSiteDesignRights Revoke site design access
Set-SPOSiteDesign Update existing site design
Set-SPOSiteScript Update existing site script
Web Template ID
64 – Team Site
68 – Communication Site

24. Demo
Site Designs

25. New Actions Site Settings
setRegionalSettings - Used to configure the regional settings of the site
setSiteExternalSharingCapability - Used to manage guest access
Lists & Libraries
createSiteColumn - Defines a new site column that can then be associated to a list directly or using the addContentType action
addSiteColumn - Subaction to add a previously defined site column directly to a list or content type
createContentType - Defines a new content type that can then be associated to a list using the addContentType action
addSPView - Defines and adds a view to the list
addSPFieldXml - Enables defining fields and their elements using Collaborative Application Markup Language (CAML)
setSPFieldCustomFormatter – Column Formatting (JSON based)

26. New Actions Apps & Solutions
installSolution  - Install add-in or SharePoint Framework solution from the tenant app catalog
associateExtension -Associate SharePoint Framework extension
associateFieldCustomizer - Registers field extension for a list field
associateListViewCommandSet - Associates a ListViewCommandSet
Hub Sites
joinHubSite – Join site to a hub site
Miscellaneous
triggerFlow action supports additional site properties
joinHub action has now also name parameter
Invoke-SPOSiteDesign cmdlet to apply Site Design to an existing site (also supported through APIs)
Site design default preview image

27. Coming soon Get-SPOSiteScriptFromList – ListUrl <url of list>
Returns the JSON structure for the listurl defined
Add-SPOSiteDesignTask
Execute large site scripts (up to 100k characters)
Site designs can be executed directly from the UI
Site Settings will list all the site designs executed with a detailed report of the results (UI)

28. Limitations A max of 30 site scripts and 20 site designs per tenant
Each site script has a 20k character limit (Use Flow and Rest API calls to invoke multiple site designs)
Each site design is limited to 30 cumulative actions (inclusive of sub actions)

29. Modern Pages

30. Modern Pages
Modern pages provide a fast, easy way to build responsive pages (mobile friendly)
Less structured and easier to create
With modern pages, the layout is flexible and can be changed at any time (multiple layout options available) (page designs - coming soon)
Modern pages use modern web parts
Modern pages do not support classic web parts whereas modern web parts work in both classic and modern
For security reasons, modern web parts do not allow for the insertion of code like JScript.
Modern page layout full width option is currently available for only the Communication site template
For developers, the SharePoint Framework allows for the building of custom modern web parts that show up right in the web part toolbox.
The SharePoint Framework also allows for custom extensions like application customizers, field customizers, command sets & web parts

31. SharePoint Home
The SharePoint Online home page in Office 365 is a modern page experience where you can easily find and access SharePoint sites within your organization (security is respected)
The page comprises of
News from the sites you're following
Sites you visit frequently
Suggested news.
Create sites and News articles (if your administrator has enabled the ability to do so).
Featured Links showcased by administrator
Search across SharePoint workspace

32. SharePoint News An out of the box content distribution service
Built on modern pages and web parts to create news posts
Integrated into MSFT Teams to expand reach
Personalized news rollups delivered to SharePoint mobile and O365 Home page
Stored in Site Pages Library
Include external articles as news link (new)
News Digest (coming soon)
Organizational News – corporate communications – designate site as official new portal for organization (coming soon)

33. Demo
Modern Pages

34. Modern Web Parts
Hero - great way to bring focus and visual interest to your page. You can display up to five items in the Hero web part and use compelling images, text, and links to draw attention to each
Events - to add and display upcoming events on your page
Group Calendar – O365 Group calendar
Bing Maps – to add a map to the page
File viewer - Use this to insert a file on your page. File types you can insert include Excel, Word, PowerPoint, Visio, .PDFs, 3D Models and more
Highlighted content - Use this web part to dynamically display content based on content type, filtering, or a search string.
People - The People web part allows you to display a selected group of people and their profiles on your page.
Quick links - Using this web part, you can "pin" items to your page for easy access
Site activity - This web part automatically shows recent activity on your site, such as files uploaded, edits made, lists and libraries created, and so on
Sites, Text, Weather, Yammer, PowerApps, Planner, News etc.

35. Modern Lists/Libraries

36. Key Features
The modern document library and list experience in SharePoint Online is faster, mobile friendly and easier to use
UI Modernized to match One Drive experience
Thumbnail and List Views
Contextual Commands
Responsive UI
Copy and move files using the command bar
Predictive Indexing (5,000 item view limit addressed)
Column resizing (double click column name to expand or click and drag)
Easy schema updates (create new list scoped columns from the UI)
Column Formatting – Apply styling to a column
View Formatting – Apply styling to a row
Attention Views to highlight missing data

37. Key Features Add files as links instead of copying them between sites
Easily resize, sort, filter, and group columns, and create custom views
Show/hide/reorder existing columns from view in UI
Highlight key content using Pin feature (Every View/Folder combinations has its own pinning - Minimum contribute rights needed to perform pinning of files)
Upload entire folder (drag and drop)
Group By Metadata Tagging
Details Pane – document preview, update metadata on the fly, recent activity, sharing information etc.
PowerApps (form customization, app design) and Flow capabilities (workflows)
Easy sync using the OD4B sync client

38. Coming soon
Document library file restore – similar to OneDrive file restore
Create lists from excel or create list based on another list
Quick conditional formatting without JSON scripts
Column totals (sum, average, max etc.)

39. Control modern or classic experience
Tenant level configuration:
Go to your SharePoint admin center, go to Settings, and update the SharePoint Lists and Libraries experience.
Site or Web level:
To configure the experience at the web or site level, use PowerShell (hidden features)
List/Library level:
If you want to control the experience at the library level, you can go to List settings > Advanced settings, and change the behavior.
Note: The settings at the library level override the settings at the web, site, or tenant level.

40. Auto Switch to Classic Experience
Column types like external data columns, geolocation columns, publishing columns
Content Organizer
Document Set welcome pages
JSLink code on fields or views
CustomActions
List templates other than Document Library, Custom List, Announcements List, Links List, Picture Library, Asset Library, Promoted Links, Form Library and Wiki Page Library

41. Demo
Modern Lists/Libraries

42. Hub Sites

43. Site Architectures – Hierarchical (Sub Sites)
Home
(Site Collection)
Home
(Site Collection) HR
(Site Collection) IT
(Ste Collection) HR
(Subsite) IT
(Subsite)
Finance
(Subsite)
Subsite
Subsite
Subsite
Subsite
Subsite

44. Subsite Advantages
Quick and easy to build. “Create Subsites” permission associated.
Can show in parent navigation depending on navigation settings
Subsites can inherit permissions, features, content types, site columns, settings etc. from parent
Managed Term sets can easily be shared across all subsites within a Site Collection if the term set is created at the site collection level.
Common Branding + Global Navigation (top navigation)
Site Contents – list all subsites related to the site collection
Sub sites can be modern (coming soon)

45. Subsite Disadvantages
A reorganization will require sub sites to be moved across site collections or to another sub site which will update the Url and links may break.
Content DB size limitations
URL length restrictions (400 SPO and 250 for on premise)
The new Labels/Policies in Security and Compliance center are published at a site collection level, not a subsite level.
Subsites if parent to another sub site cannot be deleted.

46. Site Architectures – Flat (Site Collections)
Benefits
Policies
IT Apps
Policies HR IT
IT Services
New Hires

47. Site Collection Advantages
Boundary for permissions – each site collection has its own unique groups
Boundary for Storage – amount of storage is isolated.
Boundary for Search – search targeted for site collection. Can also be scoped across multiple site collections.
Boundary for Features - activate features at a site collection level.
The new Labels/Policies in Security and Compliance center are published at a site collection level Hence each site collection can have Labels specific to the site collection.
External sharing can be enabled on a per site collection basis.
Site collections no longer in use can easily be deleted without any dependencies
New SharePoint Admin Center (preview) – site analytics per site collection – usage etc.

48. Site Collection Disadvantages
It is a boundary for navigation which means navigation is not shared across site collections
Content types and site columns can be defined at a site collection level but cannot be easily shared across site collections. (Content Type hub)
Common Branding - site collections
Governance

49. SharePoint Hub Sites – to the rescue !!!
Site Collection Drawbacks
No Common Branding
No Global Navigation
No related Search
No Content Rollup

50. SharePoint Hub Sites Relate/Group multiple site collections together
Key features
Cross-site navigation (global navigation)
Consistent look-and-feel across sites (Site Theming)
Roll up news and site activity
Search across related sites
Admins promote site to be a hub site, other sites join to hub

51. Sites – Intranet Building Blocks
Team Sites
Admins or Users can create
Can be associated with Hub Sites
Hub Sites
Admins can create
Can be a team or communication site
Communication Sites
Admins or Users can create
Can be associated with Hub Sites
Share the following key elements:
Navigation (Global Navigation – defined at the hub site collection)
Theme and Logo (defined at the hub site collection)
Search Scope (hub site – can search all associated site)
Rollup – News, Activities & Content across all associated sites

52. Demo
Hub Sites

53. SharePoint Hub Sites - PowerShell
Connect to your SharePoint Online tenant
Connect-SPOService -Url <tenant url>
Convert an existing modern site (team or communication) to a Hub.
Register-SPOHubSite <team or comm site url>
Get information regarding a specific Hub site
Get-SPOHubSite <hub site url>
Update information regarding a specific Hub site such as the hub title, hub logo, and hub description.
Set-SPOHubSite <hub site url> -Title “new title" –LogoUrl <new logo url> -Description “new hub description“
Associate a site with a hub site
Add-SPOHubSiteAssociation <site url> -HubSite <hub site url>

54. SharePoint Hub Sites - PowerShell
Remove the hub association for a site to remove it from a hub
Remove-SPOHubSiteAssociation <associated site url>
Unregister a hub site
Unregister-SPOHubSite <hub site url>
Configure Permissions for who is allowed to join a hub site
Grant-SPOHubSiteRights
Remove-SPOHubSiteRights
Only the groups or users specified can associate their site to a hub site
Note : Rest API and PnP PowerShell are available

55. SharePoint Hub Sites – Modern Web Parts
News web part - Published news articles on an associated site surfaces on hub site’s home page.
Highlighted Content– Rollup content from associated sites
Sites – Rollups all associated sites along with site activity
Events (coming soon)
Search
When you search for content from a hub site, results include content from all associated sites
Note: Search, content rollups will respect the security of the associated sites.
Hub Sites do not impact the site security.

56. SharePoint Hub Sites - Limitations
Hubs cannot be added to other hubs. No nesting.
A site cannot be associated with multiple hubs
Global Navigation is not security trimmed (coming soon)
Hub sites are only available for SharePoint Online.
Registering a Hub requires admin access.
Maximum 100 hubs per tenant
Classic sites also work with hub, but with limited functionality

57. SharePoint Hub Sites – Key Takeaways
Group related sites together
Defined by Tenant Admins (PowerShell or Rest Api)
Can be a Team or communication site
Hub Owners define navigation, branding etc.
Associated Sites
Can be team or communication site
Owner decides which hub site to join
Can only join hub sites wherein permission has been granted
Inherits Navigation, Branding, Logo
Roll up web parts – Highlighted Content, News, Sites etc.
Trigger flow approvals on hub site joins

58. SharePoint Hub Sites – Coming Soon
Navigation – Audience Targeting & Permissions Trimming
Navigation – Metadata Driven
Register site as Hub through UI (new admin center)
Create a site from a Hub site will directly associate the site with the hub
Trigger site designs on Hub join

59. Modern Capabilities - Key Takeaways
Modern SharePoint along with Microsoft Teams, O365 Groups etc. are the backbone of your digital workspace
Classic and Modern SharePoint can run alongside each other while you Modernize your classic SharePoint Sites – link
Modern has Responsive Behavior, Mobile Ready, Improved User Experience
Hub Sites for designing compelling intranet - Relate/Group multiple site collections together
Sub sites can also be modern (Team Site)
SharePoint online root site is still classic (add modern pages to classic sites)
Start designing custom web parts and branding customizations using SharePoint Framework (SPFx)
Modern web parts work both in classic and modern sites
Note : Microsoft has been very clear that they're not turning off classic sites any time soon

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62. About Your Speaker Mohammad Reza Dorrani
Regional Technical Practice Lead at Catapult Systems
Twitter: @rezadorrani
Blog:-

63. Thank You