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Payroll Budget Conferences & Reimbursements
Veronica Zepeda
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Monthly timesheets are due on the 15th of every month.
Payroll Contacts: Phone (760) Fax (760) Liliana Aguirre Ext A-Da Classified & Certificated Monthly Payroll A-F Classified & Certificated Hourly Payroll A-E Classified & Certificated Substitutes Board Member Payroll Lydia Villegas Ext Db-K Classified &Certificated Monthly Payroll G-L Classified & Certificated Hourly Payroll F-L Classified & Certificated Substitutes Diana Castro Ext L-Ra Classified & Certificated Monthly Payroll M-Q Classified & Certificated Hourly Payroll M-R Classified & Certificated Substitutes All Students Payroll Maria Vargas Ext Rb-Z Classified & Certificated Monthly Payroll R-Z Classified & Certificated Hourly Payroll S-Z Classified & Certificated Substitutes Two Types of Payrolls Monthly & Hourly Monthly timesheets are due on the 15th of every month. Hourly timecards are due on the 10th & 25th of every month.
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Monthly Certificated vs. Classified Timesheets
Due on the 15th of every month Print on Blue Paper Complete Name and Emp # Actual hours worked each day Prep Time – “P” or “P 1.5” Back of timesheet complete with reason for absence, substitute name, and for bereavement leave indicate relation and location of services Employee signs & supervisor signs Due on the 15th of every month Print on Green Paper Complete Name and Emp # Actual hours worked each day Back of timesheet complete with reason for absence, substitute name/ or no sub if no sub needed Bereavement leave indicate relation and location of services –FORM must be filled out on School Stream Employee signs & supervisor signs
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Extra Services & Overtime/Comp time
Classified & Certificated Overtime Classified Employees Only Pay period from the 26th of one month to the 25th of the following month. Services must be board approved before rendered Fill out time card completely: Emp Name, Emp #, Hours Worked, Program Name, Budget Code, Board Approval Date Signed by Employee & Supervisor Timecards received by the 25th of the month will be paid in the following months payroll Use Green Over Time/Comp Time Memos Submit to payroll as soon as services are provided No board approval required Fill out OT/CT Memo completely: Emp Name, Emp#, Date, Hours Worked, Start and End Time, Description of Assignment, Budget Code. Signed by Employee & Supervisor Employee must initial their choice of either overtime or comp time. OT/CT memos received by the 15th with budget approval will be paid in that same months payroll.
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Hourly & Part Time Employees
Use Yellow Timecards “ Employee Attendance Report” for permanent employees – Bus Drivers, Kitchen Workers, Pre School Expansion Aides For Playground Supervisors use Green timecard and for Certificated and Classified Substitutes, please verify jobs in sub finder daily. It is important to do this for all your substitutes daily in order to pay them on time.
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Conference and Reimbursements
Budgets Conference and Reimbursements Contact: Phone (760) Fax (760) Mayra Machuca Macias Ext All Site Discretionary Budgets All Categorical Budgets All Local Budgets Veronica Zepeda Ext All Athletics/Activities Budgets All Department Discretionary Budgets Contact: Phone (760) Fax (760) Cristina Bautista Ext Conferences Mileage Expense Reimbursements Accounts Receivable Please deposit at the minimum weekly, if you ever collect more than $100 deposit daily. Submit all forms on School Stream on the following website:
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