1. Promotion/Tenure Portfolio
Creating Your
Promotion/Tenure Portfolio

2. Objectives This presentation will: Break down the process timeline;
Identify the 5 steps to completing your application for promotion/tenure;
Help you identify content for your portfolio;
Provide you with resources on assembling the actual portfolio.

3. Process/Timeline Overview
This is a BROAD overview of the process.
School
elects
2 faculty
Sub-committee
Provost
Portfolio with Sub-committee ballots and report
1. Reviews 2. Interviews 3. Votes
Candidate
selects
1 faculty
Supervisor(s)
add letter(s) to portfolio
President

4. 5 Steps to Completing Your Application for Promotion/Tenure
Step 1: Determine your eligibility for promotion/tenure.
Step 2: Declare intent to apply by 2nd Friday in April.
Step 3: Select your third sub-committee member before 2nd Friday in September.
Step 4: Assemble portfolio.
Step 5: Submit portfolio and interview with sub-committee.

5. Step 1: Eligibility Promotion – Section 4.06.02
To determine your eligibility, consult the following sections of the MGA Faculty Handbook:
Promotion – Section
Tenure – Section
Post-Tenure Review – Section
Before the 2nd Friday in April, the candidate is traditionally informed if she/he is eligible for promotion/tenure. It is, however, the responsibility of the faculty member to be aware of eligibility.

6. Step 2: Intent to Apply
Candidate submits notice of intention by to begin the promotion/tenure process by 2nd Friday in April.
Send to:
Provost
Dean of your School/College
Chair of your Department
Chair of the Promotion, Tenure, and Post-Tenure Review (PTPTR) Committee. 

7. Step 2: Intent to Apply
Please note: “intent to apply is no guarantee of eligibility; rather, it initiates the question of eligibility.”
No set format for , but indicate whether tenure, promotion, or both.
If promotion, indicate rank applying for (i.e., Promotion to Associate).

8. Step 3: Select Third Sub-Committee Member
Select your third sub-committee member before 2nd Friday in September.
3rd member of the subcommittee may be faculty-at- large, must be full professor;
By the 3rd Friday of September, p/t subcommittees are formed;
Note: if School doesn’t have 2 professors at rank to serve as elected members, the vacancies are filled by at-rank members of the university PTPTR Committee.

9. Exceptions Administrator’s Subcommittee Senior Lecturer’s Subcommittee
1 academic admin at or above the administrative rank level of the candidate;
1 faculty member at rank of Professor, who is outside of the reporting line of the candidate;
Immediate supervisor of candidate.
Senior Lecturer’s Subcommittee
Reviewed by the PTPTR Committee.

10. Step 4: Portfolio Assembly
Promotion/tenure portfolio contents differ depending whether you’re on tenure track/tenured OR you’re a non-tenure track faculty member (i.e. lecturer).
For Administrative Faculty: in lieu of or in addition to classroom teaching, you may demonstrate successful mentoring and leadership. All other criteria are the same as a faculty candidate.

11. Non-Tenure Track Faculty Portfolio
Purpose: to summarize the faculty member’s performance in teaching; only the items that relate directly to teaching apply.
Must include:
an updated vita
copies of all student evaluations
copies of all annual evaluations
a brief statement of teaching philosophy (the one from the application file will suffice)
and any other materials that the faculty member wishes, including letters from other faculty, certificates of training or transcripts of coursework, and/or evidence of community service.
See Documentation: The Faculty Portfolio

12. Tenure-Track/Tenured Faculty Portfolio
Purpose: to highlight superior teaching, outstanding service to institution, and a record of scholarship and professional growth and development and service to community
Must include:
letter of intent
letters of support (immediate supervisors)
letters of recommendations from colleagues
updated curriculum vitae
copies of all student evaluations (past 5 years)
copies of all annual evaluations (past 5 years)
5-year development plan
appendix - other relevant materials
See Documentation: The Faculty Portfolio

13. The Post-Tenure Portfolio
For the purposes of Post-Tenure Review, the portfolio should consist of:
a letter from the faculty member summarizing the last five years’ professional activity;
the last five years of annual evaluations by the faculty member’s immediate supervisor;
a current curriculum vitae;
the faculty member’s professional plans for the next five years.

14. Step 5: Portfolio Submission and Interview
The PTPTR Committee Chair will contact you with instructions on how to submit your electronic portfolio prior to the submission deadline, which is the final Friday in September.
By the 3rd Friday in November, the sub-committee will conduct an interview with you.

15. Resources: Assembling the Portfolio
CETL has created the following tutorial on how to assemble your portfolio.
learning/archives/portfolio.php
Additional resources, including this PowerPoint, are available for download at the link above.