1. Event Alert System
The Event Alert System (EAS) will be used to communicate the condition of the race course and other event related locations to participants, volunteers, and staff. Colored signage will be located at the start line, along the course, and in the finish area indicating the levels which range from Low (Green) to Moderate (Yellow) to High (Red) to Event Cancelled (Black). The colored signs will also include short messages.
Pre-race, all event staff, volunteers, and participants should familiarize themselves with the anticipated event conditions, safety procedures, and the Event Alert System. On race day, everyone should stay tuned to PA announcements and the flag warning system at the start, finish, and water stations along the course for the most accurate, up-to-date event conditions.

2. Potentially Dangerous Conditions
ALERT LEVEL
EVENT CONDITIONS
RECOMMENDED ACTIONS
EVENT CANCELLED
Follow Official
Event Instructions
Extreme conditions
Event cancelled
Participation stopped/ follow official event instructions
HIGH
Potentially Dangerous Conditions
Dangerous conditions
Slow down/ observe course changes/ follow official event instructions/ consider stopping
MODERATE
Be Aware of
Worsening Conditions
Use Caution
Slow down/ be prepared for worsening conditions
LOW
Enjoy the Event
Good conditions
Enjoy the event/ be alert

3. Communications Timeline
Event Alert System
Communications Timeline
Date
Action
Who delivers
8am -
July 1
Medical Team and Race Director set initial Alert Level
Place on website in banner area and WEB EOC
July 2
Medical Team and Race Director review Alert Level and adjust if needed
Place on social media channels and post at the Expo
8am – Sunday
July 3
Medical Team and Race Director review Alert Level and adjust if needed
If no change, no action.
If change, place on website in banner area, WEB EOC, social media channels and at the Expo.
If Red or Black…text message and alert sent to participant
Race Day
4am
Other Race Day Updates
Medical Team and Race Director make decision on alert level for start of race
As needed if conditions change
If change, place on website as homepage banner, WEB EOC, social media channels and announce at start line
If Red or Black…WEB EOC Updated, text message and alert sent to participant

4. Peachtree Race Director and Medical Director RACE DAY COMMUNICATIONS
ATC Executive Director
Race Communications
(David Ziskind)
Code Red
Messaging
(Only if black flag)
AFCEMA
JOC
HAM Radio
Operators
ATC Staff/
Race Committee
Communications
(Jay Holder)
Course
Aid
Stations
Start
Area
Finish
Area
Social Media
Website s
Jack Abbott
David Gillam
Brantley Sherrer
Dan Dachelet
Finish Announcer –
Stage Announcer –
Press
Crew Chiefs
Section
Leaders
Kyle Clay
Start Announcer
Volunteers
Volunteers
* Any decision to move to a black flag (stop the race) must involve the ATC Executive Director
Crew Chiefs
Volunteers
Volunteers

5. Event Alert System Instructions
Aid Station
Event Alert System Instructions
WHEN
WHAT
COMMUNICATION
30 mins before first participant arrives
-- Post the Event Alert System Sign on Metal L Bracket Tower roughly 30 meters before the first aid station table.
-- If fluid station has two sides, you will have two Metal L Bracket Towers. Use one on each side of the road.
-- Keep the other three color signs handy in case you need to change the color throughout the day.
Confirm with your HAM Operator the current alert level color to be posted.
Change of Color Update Received by HAM
-- Change color sign immediately
Confirm with your HAM Operator that appropriate color has been updated.
If color starts at or is raised to red.
Use Bullhorn to notify participants as they pass. Short message will be given by HAM Operator to crew chief.
If color is changed to black
Change color sign immediately
Use Bullhorn to notify participants the race has been cancelled and ask participants to follow instructions that have been give to crew chief by HAM Operator

6. SAMPLE CAUSES FOR RED OR BLACK FLAG WITH POTENTIAL ACTIONS TAKEN
NO ACTION SHOULD BE TAKEN UNLESS ADVISED BY HAM OPERATOR
CONDITION
POTENTIAL ACTION/MESSAGING
HEAT
HIGH ALERT DIRECTIVE
-- Move Flag to Red and/or use bullhorn to encourage participants to slow down and take plenty of fluids. Call out of a possible re-route to a shortened race course ahead.
BLACK FLAG DIRECTIVE
-- Move Flag to Black. Use bullhorn to advise participants that the race has been cancelled due to heat. Still provide fluids but move volunteers into road way to encourage participants to stop, hear messaging and offer suggestions on best way transport methods home or COP.
LIGHTNING
-- Move Flag to Red and/or use bullhorn to let participants know that there is lightning in the area and to watch for any further instructions or updates at the next aid station.
-- Move Flag to Black. Use bullhorn to advise participants that the race has been cancelled due to lightning. Request participants to clear the street, find shelter and/or push to local MARTA Station. Ask volunteers to go back to their cars or other shelter.
TORNADO
-- Move Flag to Red and/or use bullhorn to let participants know that there is a potential for severe weather in the area and to watch for any further instructions or updates at the next aid station.
-- Move Flag to Black. Use bullhorn to advise participants that the race has been cancelled due to a potential for severe weather in the area and to watch for any further instructions or updates at the next aid station. Request participants to clear the street, find shelter and/or push people to go to the closest MARTA Station.
AUTO ACCIDENT OR OTHER POLICE ACTION ON COURSE
-- Move Flag to Red and/or use bullhorn to tell participants that there could be a slow down ahead or a possible reroute of the course due to police activity.
-- Move Flag to Black. Use bullhorn to advise participants that the race has been cancelled due to a police related matter on the course ahead. Provide fluids and offer participants suggestions on how best to find transportation back to the start/finish line area.