1. Virtual Webinar Series
Count Days Overview
School Year
CSAS| Kansas State Department of Education | Landon State Office Building
900 S.W. Jackson St., Suite XXX, Topeka, KS | |

2. Objectives… Definitions Count Day(s)
Calculating minutes enrolled and FTE for virtual students 18 and under
Documentation needed for count days
Counting virtual students 19 and over
Future Webinars

3. Definitions
Virtual Student: enrolled in a KSDE approved virtual school or program (education is asynchronous – student can access any time, anywhere)
Adult (NG): any student over the age of 18 AND whose 5th year cohort has graduated, or any student over the age of 21
DOES NOT HAVE ANYTHING TO DO WITH FUNDING
5th year senior (17): a senior whose 5th year cohort has not graduated regardless of age
Virtual funding only looks at student age on September 20
18 or under on September 20 = funding on minutes
19 or over on September 20 = funding on credits earned

4. Count Day – Virtual 18 and under
school year count day is THURSDAY, SEPTEMBER 20
2 Day Count for Virtual School/Program Students
1 day on or before September 19
1 day on or after September 20, but before October 4

5. Count Day – Virtual 18 and under

6. Count Day – Virtual 18 and under
Example:
September 15 – 112 minutes
September 16 – 130 minutes
September 17 – 300 minutes
September 18 – 0 minutes
September 19 – 240 minutes
September 20 – 360 minutes
September 21 – 300 minutes
September 22 – 0 minutes
September 23 – 0 minutes
September 24 – 0 minutes
Longest day September 19 and before = 300
Longest day September 20 or after (but before October 4) = 360
Enrolled minutes = /2
Enrolled minutes = 330
FTE = 330/360
FTE = .9

7. Count Day – Virtual 18 and under
Documenting Count Days Attendance
Virtual School Sample Forms for documenting count day time
On-line: printout from computer system showing amount of time student was logged in
Off-line: documented with an Academic Activity Log
Log must be signed by student, or student’s guardian if they are younger than 18
Logs must be signed by November 1
On-site: documented by sign in/sign out sheets showing when the student attended

8. Count Day – Virtual 19+
The only date that matter in determining 19 and over vs. 18 and under is September 20 (regardless of when it falls)… if a student is 19 on September 20, they are funded as a 19+ Virtual student
There essentially is no count day
Students are funded based on credits completed (July 1-June 30)
Still need to send an ENRL record for headcount purposes
Minutes Enrolled = 360

9. Finally… Questions??? Next Webinar
August 15 – Virtual Funding 18 and under (joined by Laurel Murdie)
September 5 – Virtual Funding 19 and over
I will send a calendar with dates and links

10. Resources… KIDS Documents
KSDE Fiscal Auditing and Enrollment Documents
Virtual Webpage

11. John Girodat, Education Program Consultant
Kansas State Department of Education
900 SW Jackson St.
Suite 653
The Kansas State Department of Education does not discriminate on the basis of race, color, national origin, sex, disability, or age in its programs and activities and provides equal access to the Boy Scouts and other designated youth groups. The following person has been designated to handle inquiries regarding the nondiscrimination policies:  KSDE General Counsel, Office of General Counsel, KSDE, Landon State Office Building, 900 S.W. Jackson, Suite 102, Topeka, KS 66612, (785)