1. data to be recorded and stored in computerised form (DA)
Expert Group Meeting, 30 October 2013

2. Content of Delegated Act
Definition of data to be recorded and stored in computerised form
Minimum rules on nature of data recoded and stored
Rules on protection of individuals with regard to processing of personal data linked to individual participants
Annex 1 (as annexed to fiche)

3. Main changes compared to last version
System should be ready at latest before submission of first payment claim to Commission
Fields on individual participant data removed; refers to Annex 1 and 2 ESF regulation
Reference to financial instruments – under scrutiny

4. Data on beneficiaries
MS can choose unique identifier according to national system, for all types of beneficiaries
Private/ public status needed for evaluation only
VAT status for MA to make correct payments

5. Operation – basic information
Every operation needs name and short summary, as in period
Date of signature first works needed for major projects only – must be signed within 3 years
Location of supporting documents can be far removed from operation or beneficiary and kept by other partners

6. Data on indicators
MS can choose identifiers for indicators – must link back to indicators set out in OP
Frequency reporting is every year. ESF outputs recorded continuously, ERDF/CF at end of operation
Fields 52-47: Result indicator only for ESF and EMFF. For ERDF and CF these relate to programme level – no registration required at level operation

7. Operation – budget/payments (1)
Clarification: revenue generated by operation which falls under art. 55(6) CPR and not art. 54 (1)—(6);
Revenue that was not taken into account in grant agreement
Recorded at the latest at final payment application of beneficiary
Also applies to ESF operations

8. Operation – budget/payments (2)
Public support relates to financial allocation where costs are not yet incurred. Public expenditure relates to costs already incurred

9. Operation – recoveries etc.
Recovered public support from beneficiary is without interests/penalties
Total eligible expenditure and public eligible expenditure both need to be recorded to maintain consistency and avoid problems if calculation basis is changed
Both public contribution and total eligible costs are required for calculation of the EU contribution

10. Costs incurred and paid
Data on expenditure to be included as IT-system should eventually be ready to handle this data in context of e-Cohesion
Unique identifier will follow from IT system
Cost category according to system Member States
Low value items can be grouped –name supplier and date only when appropriate
Public procurement info:
Contract info only when contract is above EU thresholds - # reduced
Link between expenditure and contracts

11. Simplified cost options
Registration of eligible expenditure based on SCO already necessary in period
Necessary for MA to make correct payments to beneficiary
Clarification: unit definition, no link with indicators for monitoring and evaluation
Intermediary targets only when applicable
Reduction # fields

12. Payment applications to Commission
Fields : explanation in art. 121 (2quater) CPRS

13. Accounts submitted to Commission
Date of submission last accounts necessary to record start retention period

14. Ceilings cross-financing/outside programme area/ land purchase
Also needed in period
Clear link with the need to ensure compliance with the ceilings set out in the CPR