1. Presented by Washington State Administrative Office of the Courts JIS Case Processing and Security Jan Hickey, JIS Education Services

2. c JIS Case Processing & Security Filing criminal cases and adding victims Filing non-criminal cases and adding participants Filing juvenile offender and non-offender cases Processing protection-type orders JIS security overview

3. c JIS Person Business Rule 1.40 Start in JIS for these causes of action & participants. Case Type Charge or Cause CodeParticipant Type Code S1DV chargesDEF, VCT S1Non-DV chargesDEF S2DVP, HAR, FPO, SXP, VAPPET, RSP, FHM, MNR S3CUS, DIC, FJU, MOD, OSC, PPSPET, RSP, FHM, MNR, PAR S5CHNOLD, NEW S5MOD, PAT, PURPET, RSP, FHM, MNR S7ARY, CNS, DEP, DDP, TER, TRUDEP, PAR, FHM, RSP,PET S8DV chargesDEF, VCT, PAR S8Non-DV chargesDEF For all other causes, start in SCOMIS. For all other participants, add in SCOMIS.

4. c Criminal JIS Case Processing

5. c SCCA Screen

6. c Adding Victims – Criminal VCT names added in JIS are not sent to SCOMIS.

7. c Non-Criminal JIS Case Processing

8. c CIVA Screen

9. c Adding participants to non-criminal cases SCOMIS Names screen is updated.

10. c Juvenile Offender JIS Case Processing File case based on an existing referral in the Juvenile Department File case and auto-generate a referral for the Juvenile Department

11. c Juvenile Offender JIS Case Processing (based on a referral) In this process, the Juvenile Department creates the referral FIRST using JIS and JCS.

12. c Juvenile Offender JIS Case Processing Using the referral number in the Navigator bypasses a search.

13. c Juvenile Offender JIS Case Processing After filing, this message screen displays. The Juvenile Department will receive a notification in JCS about this case. Docket entries you make on the case will affect the JCS referral.

14. c Juvenile Offender JIS Case Processing (auto-generated referral) In this process, the Clerks Office files the case FIRST and auto-generates a referral for the Juvenile Department.

15. c Juvenile Offender JIS Case Processing You must confirm auto-generation of the referral if you file the case first.

16. c Juvenile Offender JIS Case Processing After filing, this message screen displays. The Juvenile Department will receive a notification in JCS about this case and the automatic referral. Docket entries you make on the case will affect the JCS referral.

17. c Juvenile Diversion JIS Case Processing (based on a referral)

18. c Juvenile Dependency JIS Case Processing (based on a referral)

19. c Juvenile Dependency JIS Case Processing

20. c After filing, this message screen displays. The Juvenile Department will receive a notification in JCS about this case and the automatic referral. Docket entries you make on the case will affect the JCS referral.

21. c Juvenile Dependency JIS Case Processing (auto-generate a referral)

22. c Juvenile Dependency JIS Case Processing

23. c JIS Online Manual Superior Court Case Processing

24. c Protection-Type Orders SCOMIS J I S

25. c AHOAnti-Harassment Order DCDDecree with Protection Order FPOForeign Protection Order MPAOrder Modifying/Terminating Anti-Harassment Order MPSOrder Modifying/Termination Sexual Assault Protection Order NCONo Contact Order (criminal) PORProtection Order Renewal/Reissue PROProtection Order RSORestraining Order SXPSexual Assault Protection Order TAHTemporary Anti-Harassment Order TPRTemporary Protection Order TXPTemporary Sexual Assault Protection Order TROTemporary Restraining Order Types of Orders in JIS

26. c Where does the order go? Violation of a No Contact Order is a gross misdemeanor RCW 26.50.110(2). Violation of a "no firearms provision" is a federal offense. J I S WACIC NCIC

27. c Order Screens Order Add (ORDA) Order Update (ORD) With Pop-up Add Participant Window Order Inquiry (ORDI) Order Delete (ORDD) Order History (COH/IOH)

28. c Order Add screen (ORDA) for a criminal case when SCOMIS charge is DV = Y Order Type is NCO (prefills). Judge and expiration date are required. Decision is P (protected) or R (restrained).

29. c Order Add screen (ORDA) for a criminal case when SCOMIS charges show DV = N Enter Order Type NCO or SXP. Judge and expiration date are required. Decision is P (protected) or R (restrained).

30. c Order Add screen (ORDA) for a non-criminal case Specify Order Type. Edits based on cause and DV-Flag.

31. c On the SCOMIS Basic screen... Order Type and expiration date display from JIS.

32. c On the SCOMIS Docket screen... Order Type and expiration date display from JIS.

33. c ORDA vs ORD ORDA Add Order Modify Order Add denied order ORD Add Order Participant Terminate Order

34. c For causes in Rule 1.50 and 1.60, convert case to JIS if there is an order

35. c JIS Online Manual: Process Protection Orders

36. c Security Application Security Authorization Security Cashier Security Signon Security (RACF)

37. c JIS Online Manual: Security

38. c JIS Online Manual: JRS Security

39. c Signon Security A User ID and password are the first level of JIS security.

40. c The mainframe TPX Menu lists all applications a user is able to access. Application Security

41. c JIS users authorization security is set by a local security administrator. SCOMIS users authorization security is set by AOC at the request of a local administrator. Authorization Security Screens (S) Tables (T) Case Types (C) Utilities (U) Family Relationships (F) Commands Case Types

42. c Maintaining Signon (RACF) Security Strictly control who is given a User ID. Regularly review the User List generated by RACFADMN. Regularly review the Active user List requested from AOC Customer Services. Promptly reset signon passwords using RACFADMN. Delete User IDs when necessary using RACFADMN.

43. c Maintaining JIS Authorization Security Control security on the ATHA and ATHX screens. Regularly review each users Local Court Profile Security Report generated from the ATH screen. Delete security authorizations using the ATHD screen when a person leaves court employment. Keep the level of security consistent with job duties.

44. c Security Task Overview

45. c Request RACF IDs or Changes Online Inside.Courts Court Resources Court Management Manage JIS User IDs Manage JIS User Access Manage SCOMIS User Access

46. c The RACFADMN Utility

47. c ---------- RACF Administration Manager Menu Selection Panel ----------------- USERID - S99AS99 DATE - 03/14/2000 TIME - 12:06 OPTION ===> 1 RESET PASSWORDS Assign temporary passwords for revoked JIS User IDs 2 DELETE USERS Delete RACF user definitions in batch 3 CREATE USER LIST Create a report of User IDs for site S99A X EXIT Exit from RACF Administration Manager Type your selection on the OPTION line and press ENTER. PF1=HELP ---------- RACF Administration Manager Menu Selection Panel ----------------- USERID - S99AS99 DATE - 03/14/2000 TIME - 12:06 OPTION ===> 1 RESET PASSWORDS Assign temporary passwords for revoked JIS User IDs 2 DELETE USERS Delete RACF user definitions in batch 3 CREATE USER LIST Create a report of User IDs for site S99A X EXIT Exit from RACF Administration Manager Type your selection on the OPTION line and press ENTER. PF1=HELP The RACFADMN Utility Use to Reset passwords, delete User IDs, and Create a Site User List