1. 2016 Tenure and Promotion Workshop Policy and Procedures Overview

2. Agenda Formal Review of Packets Definitions Time in Rank
Preparing your Tenure and Promotion Packet
On-line process
Definitions
Time in Rank
Criteria
Process Timeline
Tenure Progress Assessment
Packet Assessments

3. What is Tenure? End of the probationary period
Qualified right to continuous employment
Available to qualifying faculty
Subject to certain requirements initially and throughout employment
Requires distinction in at least two areas
Granted by the Board of Trustees following the completion of all requirements

4. What is Promotion?
Promotion is the official conferring of faculty-ranked titles
State faculty titles
Assistant Professor
Associate Professor
Professor
Recognizes distinguished performance

5. What is Distinction?
“Distinction” is defined by faculty in the department and college.
Significant effort as well as demonstrated excellence and effectiveness in the faculty member’s primary area of assignment.
More on this later.

6. Non-tenure Track Promotion
Criteria for non-tenure track promotion is relevant to the performance of the work that the faculty member has been assigned

7. Non-tenure Track Promotion
The same promotion procedures are followed as tenure track
Exception – Final promotion decision made by Senior Vice President for:
Assistant In series
Courtesy faculty

8. Time in Rank
Tenure – Nominated by seventh academic year of full-time service (the beginning of the last year of the tenure probationary period)
Extension to seven years adopted in 2013
“When ready” – Consideration may be given prior to the end of the probationary period if the candidate’s record is ready (a determination made by the faculty member in consultation with the chair)

9. Time in Rank
Promotion – Generally, six or seven years of work minimum for promotion to next rank
The “when ready” standard applies

10. Criteria Quality of scholarship -- teaching, research, extension
Research or other creative activities
Distinction in your program areas
Effective working relationships with clientele and colleagues
Above average performance appraisals
Quality of scholarship—teaching, research, extension, e.g., classroom instruction, CES, academic advisement...)
Research or other creative activity (peer reviewed publications, scholarly activity…)
Distinction in at least two program areas. Appreciably better than the average.
Working relationships with clientele and UF/IFAS employees.
Above average performance appraisals

11. Process Timeline Spring – IFAS workshops
Late Summer – Unit deadlines for submission, assessments, external review
July 27 – Draft copy due to IFAS Human Resources
August 19 – Packets due on-line
Fall – IFAS T/PS/P Committee and IFAS deans review

12. Process Timeline – continued
December – IFAS Deans make recommendation to President
January to March – UF Academic Personnel Board review
April / May – President’s review and recommendation to Board of Trustees for tenure

13. Process Timeline – continued
May – Candidates notified of status
July 1 – Tenure effective
July 1 – Promotions effective, but has varied

14. Assessment Process for Units
Tenure and Promotion – assessments are separate
Tenure:
tenured faculty in the tenure department assess
tenured faculty at the research center assess, regardless of discipline, but only once (with the tenure department)

15. Assessment Process for Units
Promotion:
faculty at a higher rank in the tenure department assess
faculty at the research center at a higher rank assess, regardless of discipline, but only once (with the tenure department)

16. Assessment Process for Units
Although the final tally of assessments is public, individual assessments must be kept confidential
Assessments are based on information in the packet

17. IFAS Review of Packets IFAS T/PS/P committee reviews all packets
12 members at the Professor or Agent IV level
Representative of state and county faculty
Six are elected by IFAS faculty
Six are appointed by the Senior Vice President
Serves in fact-finding, consultative role to the IFAS deans
Complete an individual assessment included on the nominee cover sheet
Confidential discussion

18. IFAS Review of Packets
Deans review, determine support, and prepare letter
All packets forwarded to University Administration unless withdrawn by the applicant in writing

19. UF Review of Packets Academic Personnel Board -- advises the President
Promotions -- President makes final decision except Assistant In series
Tenure -- Board of Trustees makes final decision based on President’s recommendation

20. UF Academic Personnel Board
Serves in a fact-finding and consultative role
Ten members:
Six on the “Orange” team that will review tenure and tenure track promotion cases
Four on the “Blue” team that will review PS & non-tenure track promotion cases
IFAS has one member on each team

21. Feedback to candidate Department / Center assessment
Unit leader support / letter
IFAS committee individual assessment
Dean support / letter

22. What Happens if Tenure is Not Supported
If tenure is not supported by either the Deans or the Academic Personnel Board:
Candidates not at the end of the probationary period may withdraw the packet and resubmit when appropriate.
Candidates at the end of the probationary period may withdraw the packet and resign or allow the packet to be forwarded.
If the tenure packet is not approved by the President, a letter of non-renewal is issued. It is very unusual for a packet to reach the President if it’s not going to make tenure.
You may choose to withdraw the tenure packet at any time prior to the President’s decision. If the packet is prior to the required year it can be re-submitted the next year. If not, one can submit a resignation.
You may choose to withdraw your PROMOTION packet any time in the process. You can resubmit in the future.

23. What Happens if Tenure is Not Supported
If tenure is not supported by the President, a letter of non-renewal is issued by IFAS
Candidate may choose to withdraw the tenure packet at any time prior to the President’s decision

24. Promotion
Faculty members who have been granted tenure, may withdraw the promotion packet any time in the process.

25. Third-Year Progress Assessment
Third academic year
Assess progress towards tenure
Participation is required

26. UF Regulations Related to Tenure, Permanent Status and Promotion:
On the web at

27. Unit Deadlines
Department and Center deadlines are different (earlier) than IFAS HR deadlines
Check with your unit leader(s) to make sure you are on time

28. Follow-up and Feedback
IFAS Human Resources is responsible for the T/PS/P process. Contact us with procedural questions.
Questions regarding unit timelines, content, criteria, etc. – contact your Chair/Director
Candidates are notified of packet status at key stages
IFAS Human Resources website -

29. The Packet
The packet is your means of presenting accomplishments for Tenure/Promotion consideration
Review the Provost guidelines:

30. Need Help? Please Contact Us!
Unit Leader
Mentoring Committee
Program Leader
IFAS Office of Human Resources
Susan Hudson
Mary Anne Morgan
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