1. 21st Century 2016 Continuation Application Overview
Presented by the 21st Century Team, February 4, 2015

2. Participants will be able to:
Understand recent changes Explain 21st Century programming Explain the program performance objectives Begin and complete the continuation application process Explore additional resources

3. Important Changes 1
Equitable Services Prompts 1- 3

4. Important Dates 2
Feb 2, 2015 System Opens April 24, 2015 System Closes at 5:00 PM July 1, 2015, FY16 Grant Period Begins June 30, 2016, FY16 Grant Period Ends

5. Eligible Applicants 3
The requirements are for sub-recipients in years 2-5

6. Partnerships School Districts Community Organizations (CBO)
Faith-based Organizations (FBO)

7. Program Sustainability

8. Program Evaluation Ohio Department of Education Requirements
Grantee Requirements
State Evaluation Team
Program Evaluation
Plan with the end in mind
Nice to know vs. need to know
Pre and post assessments
Alignment to program
Program enhancements and improvements
Tell your program’s story
___________________________________
PPOs should be a part of the evaluation plan and measureable
Evaluation expenses should be reasonable
Data should provide program outcomes aligned to PPOs
And data should be used to help to tell your story

9. Program Performance Objectives
Reading Mathematics Youth development Parent and family engagement
PPO’s are the foundation of your program. They should drive your activities, professional development and evaluation.
Each of the 4 PPOs should include a Goal, strategy, action step (s) measurement and the data you will collect.
PPO should be put in the Planning Tool of the application.
Smart Objectives
Specific
Meaningful/Measurable
Achievable
Relevant
Time Specific
To (increase/decrease) (what)
by (number/%) among (whom)
by (when) as measured
by (how do you know).

10. Principles of Effectiveness
Conduct needs assessment including the school year and summer months data
Establish program performance measures
Programs must be based on Scientifically Based Research activities

11. Principles of Effectiveness
Conduct evaluation:
Periodically assess progress towards achieving goals
Use results to refine, improve and strengthen programs
Available to the public upon request

12. Key Questions Am I doing what I said I would do? How well am I doing?
Is what I am doing making a difference?
Your data should tell your story?

13. Program Options Mathematics Reading/Literacy
Art, music and cultural education activities
Entrepreneurial education
Tutoring
Limited English Proficient (LEP) programs
Service Learning
STEM
Global Learning
Expanded library service hours
Health and nutrition programs
College and Career Readiness
Assistance to students who have been truant, suspended or expelled

14. Hours of Operation
Five year cycle: K-5 must operate at least 15 hours per week K-6 must operate 15 hours per week 6-12 must operate at least 12 hours per week No time requirements for breaks or summer

15. Hours of Operation Three year cycle only: Path A Path B Path C
No time requirements (determine locally to provide effective programming).

16. Licensing
License must be in place prior to serving students under age 15. If you change locations, a new inspection by the Ohio Department of Education or the Ohio Department of Job and Family Services is required for your license.

17. Licensing Contacts
Ohio Department of Job & Family Services (Community Based/Faith Based Organizations)
Stephanie Shafer (614)
Help Desk (866) , option 4
Ohio Department of Education (Local Educational Agencies)
Marlene Fields
desk
toll free

18. Certified Teacher
At least to oversee the quality of the 21st CCLC academic curriculum
Responsibilities may include the development, implementation, and assessment of the curriculum
Must be certified in at least one subject area at the grade level served by the grant

19. Nutrition Required to serve nutritious snack
Cannot pay for food with grant funds
NSL (National School Lunch Program)
-ASCP (After School Care Snack Program)
CACFP (Child and Adult Food Program)
CACFP After School Snack Component

20. Nutrition Contacts
Call: MEAL (6325) Click Learning Supports/Food and Nutrition/Potential New Child and Adult Care Program Sponsor or; How To Become A School Meals Program Sponsor

21. Funding For State Fiscal Year 2016 (SFY16)
(July 1, 2015 – June 30, 2016)
USDOE award notification by early summer
Ohio’s approximate allocation $40 million annually
Five year cycle
Maximum funding allocation: $200,000.00
Minimum funding allocation: $50,000.00

22. Funding For State Fiscal Year 2016 (SFY16)
(July 1, 2015 – June 30, 2016)
Three year cycle funding
-Maximum funding allocation $500,000
-Minimum funding allocation $50,000
Continuation Awards are contingent based on funding from the United States Department of Education

23. Duration Five year period for approved grants
Fourth & final years will be funded at 75% & 50% respectively
Three year funded grant amounts remain the same each year
Sustainability planning must start at the beginning

24. Governance/Administration
Up to 15% of award -Goal setting -Fiscal -Hiring -Evaluation -Sustainability planning
200,000 x 15% = $30,000
5000,000 x 15% = $75,000

25. Expenditures
Must be: -Reasonable -Allowable -Necessary Use common sense when making decisions to spend 21st funds.

26. Unallowable Expenditures
Food
Grant Writer
Vehicle Purchase
Building Purchase
Major Repairs/renovations

27. Equitable Services What are equitable services?
Why are equitable services important?
Who has to do this?
How do we do this?
Assurances

28. Ohio Education Directory System (Revised)/CCIP
-CCIP Authorized Rep/Superintendent
-CCIP Fiscal Rep/Treasurer
Data Entry Planning
Data Entry Funding
Data View Planning
Data View Funding
-OEDS-R Administrator
-21st Century Program Manager (Compliance)

29. OEDS-R Only Roles
Program Manager - 21st Century Grant (More than 1 per organization/IRN) Coordinator - 21st Century Grant (1-3 per grantee) Only CCIP Auth Rep/Superintendents, Treasurers and OEDS-R Administrators can give access

30. Application CCIP Planning Tool (Goals, Strategies, Action Steps)
Funding Application (narrative responses)
Review error messages prior to final submission

31. Application Deadline
Submitted via CCIP Superintendent/CCIP Authorized Representative approved By 5:00 PM on April 24, 2015 No exceptions.

32. Contact Information
Shannon Teague – Associate Director – or Nina Pace - Grant Administrator -or Charlotte Jones-Ward –Education Program Specialist –or Debra Shirley –Education Program Specialist –or Connie Sims – Data Coordinator – or Stacey Wood – Education Program Specialist – or

33. Ohio Department of Education Information
25 S. Front Street, Mail Stop 406
Columbus, Ohio 43215
Office: (toll free)
Fax:
> search term: 21st

34. Questions?

35. education.ohio.gov

36. Follow Superintendent Ross on Twitter

37. Social Media Ohio Families and Education Ohio Teachers’ Homeroom
ohio-department-of-education
storify.com/ohioEdDept
@OHEducation
OhioEdDept