1. Strategies for Preparing a Budget
Barbara A. Howell, M.A.
University of Central Florida
College of Health and Public Affairs

2. Elements of a proposal 6. Budget 1. Proposal Summary
2. Problem (or needs) statement
3. Project objectives
4. Project methodology
5. Project evaluation
6. Budget
7. Supporting materials

3. The Budget is a Plan
The budget translates the methods section of the proposal into dollars and shows specifically what is needed to implement the plan that has been described earlier in the proposal.
THE BUDGET SECTION SHOULD BE ABLE TO STAND ALONE.

4. Use the format prescribed by the grantor.
Provide comprehensive budget information, ensuring that the budget matches the project objectives and methodology.
Be clear about how the amount requested from the grantor fits into the budget
Add a narrative to explain and justify budget items.
Also consider a statement of future funding plans, if appropriate to the project.

5. Budget Components Detailed proposal budget Summary budget
Budget narrative

6. Detailed Proposal Budget
Establish the budget period, the length of time the budget covers.
Estimate expenses, obtaining cost estimates as necessary.
Decide whether and how to include overhead costs.
Estimate donated goods and services that will be used.
Estimate anticipated revenues for the project
Check to be sure that the budget as a whole makes sense and conveys the right message to the funder.

7. Summary Budget Use for multiple year grants
Summarizes the budget by category for each year
Presents a budget for the entire project period.

8. Budget Narrative
Explains how you arrived at the dollar amount requested for each item in the budget
Be certain that the budget, budget narrative, project methodology/activities and objectives can be readily related and compared.
Include direct and indirect (administrative) costs.

9. Negotiating the Budget
You asked for $100,000…
They give you $30,000….
Now What?????

10. Revise your original budget
Revise your methods and objectives
Resubmit to funder for approval