1. How is timetabling changing in the new structure
How is timetabling changing in the new structure? Getting through the next few months
Cheryl Edwards
Manager, Resources Scheduling Services

2. Agenda Resources Scheduling Team Building 2019 Timetable
Topic Availabilities Roll, Creation and Maintenance
Casual Tutor Payments

3. Resources Scheduling Services Team
Manager,
Resources Scheduling Services
Operations Lead,
College A & B
Education Resources Coordinator
College A
Education Resources Officer(s)
College B
College C & D
College C
College D
College E & F
College E
College F

4. Resources Scheduling Services Team
Cheryl Edwards
Manager,
Resources Scheduling Services
Tracy Nicholls
Operations Lead,
Medicine & Public Health
Education Resources Officer(s)
Claire Brockley
Education Resources Coordinator
Nursing & Health Sciences
Julie Roberts
Humanities, Arts & Social Sciences
Education, Psychology & Social Work
Leesa Mark
Science & Engineering
Business, Government & Law

5. In practice Tier 3 Tier 2 Tier 1 Peak Resources Scheduling Services
College Operations Team Leader
Resources Scheduling Services
Manager/Operations Lead
College A & B
Education Resources Coordinator
College A Education Resources Officer
College B Education Resources Officer
Tier 2
Tier 1
Peak
College A
Student Admin Services Assistant(s)
College B
Student Admin Services Assistant(s)

6. What's new Topic Availability Roll
Maintenance/Creation of Topic Availabilities
Teaching Program Curriculum Meetings
Casual Tutor Payments
Class Management
Applies to all:
Business Process Improvement

7. Timetable – Key Stages Publication Scheduling Data Collection
Enrolments & Class Registration Open
Class Management
Scheduling
Clash free pathway profiles
Travel profiles
Draft Release
Timetable change requests
Data Collection
Resources applied
Generate Classes
Staff Unavailability
Clash free Pathways
Special Requirements
Build 2019 Database
Availability roll preparation
Availability Roll
Import Availability data

8. The next 6 months Mar Apr May June July August
Training & Prepare data for 2019 Topic Availability roll
Roll, tidy tuitions patterns and creation
Build 2019 Database and prepare data
Importing Topic Availabilities to S+
Data Collection
Clash Free Pathway Checks
Staff Unavailability
Semester 2
Class Management
Process CAT payment variations and assign payments
Request and process timetable 2018 changes

9. Topic Availabilities Business Processes
Preparing for the Topic Availability Roll
Topic Availability Roll - 31 May 2018
Teaching Program updates (transfer OU)
Tuition Pattern Maintenance:
within approved contact hours
requires approval where contact hours changing
Create new availability for new Topic

10. Casual Tutor Payments – what we know
Continue to support current processes
Heavy manual data entry (schedules)
Topics imported once a year (October)
FlindersPro permissions
Functionality in SPlus not being used
Activate iCal Outlook
Timetable Viewer
Relationship between Activity type/payment code
Budget Planning and Reporting
Integration between – Business Improvement

11. Casual Tutor Payments
Establish where to set the Service Level Agreement