1. Transfer Process

2. Request to Transfer to Outside Facility
Physician requests transfer to Emory
Transfer coordinator notifies facility of request for transfer
Transfer Coordinator or AOD notified
Physician must initiate the transfer request to Emory
Transfer coordinates faxes requesting documents to facility for review
Face sheet and Clinicals faxed as requested
Transfer coordinator contacts Emory transfer coordinator
MD to MD communication facilitated
MD completes Inter-facility, consent and Non VA Care Consult
Accepted
Transfer coordinator enters transportation and writes note in CPRS
Transfer coordinator facilitates nurse to nurse handoff
Transfer coordinator requests a bed
Transfer coordinator call Hospitalist to request a Team

3. Transfer Coordinator Tonja Board x 470 585 5293 (M-F 8-4)
Transfer Coordinator or AOD notified
Transfer Coordinator Tonja Board
x (M-F 8-4)
UM x5060 if Tonja is out
AOD after hours x 7465

4. Physician requests transfer to Emory
Physician must initiate the transfer request to Emory
Transfer coordinator contacts Emory transfer coordinator

5. Physician requests transfer to Emory
Attending calls Emory Transfer Service
Requests transfer gives history
Emory transfer service will call back with accepting MD
VA Attending gives physician to physician report to Emory
Notify UM of accepting attending
Emory will call back with a bed
Physician requests transfer to Emory

6. Physician requests transfer to Emory
YOU MUST CALL EMORY TRANSFER SERVICE EVEN IF YOU ALREADY HAVE AN ACCEPTING ATTENDING. IF YOU DO NOT TALK TO THE TRANSFER SERVICE YOUR PATIENT WILL NOT GET A BED!
Physician requests transfer to Emory

7. WHAT NEED TO BE COMPLETED
CONSENT TO TRANSFER TEAM RESIDENT, NP OR INTERN
INTERFACILITY TRANSFER FORM* TEAM RESIDENT, NP OR INTERN
FEE CONSULT TEAM RESIDENT, NP OR INTERN
BENEFICIARY TRAVEL NOTE/
TRASPORTATION REQUEST AOD/UM NURSE
TRANSFER SUMMARY/DC TEAM RESIDENT/INTERN
NOTES PRINTED/IMAGES PSA ON UNIT/RADIOLOGY
BURNED
*THIS IS A NOTE IN CPRS

8. CONSENT
THIS IS A HARD COPY FORM
PATIENT OR DESIGNEE SIGN
MD SIGNS
THIS GETS SCANNED INTO CHART
THE CLERK SHOULD HAVE THIS
THE ED HAS THIS

10. INTERFACILITY TRANSFER FORM
THIS IS A NOTE
NOTE TITLE “INTERFACILITY . . .
CHECK BOX BY CONSENT
CHECK BOX BY DEPARTMENT OF VETERANS AFFAIRS
REASON IS “SERVICE NOT PROVIDED”
OUR FACILITY IS VISN 7 ATLANTA

15. FEE CONSULT This must be entered or VA will not pay
This is a consult for non-VA care (fee)
Emergency care
Non-VA care inpatient
This is done by team regardless of reason for transfer
For emergency requests you must contact the clinical reviewer or Chief of Staff

20. TRAVEL Beneficiary travel note Special mode
Answer “yes” to Inter-facility transfer question
Hit finish
Consult will pop up
Fill out consult – make sure you put in clinical info (monitor, vent, 02, IV drips etc)

23. This is blank you need to fill in what you need – ACLS vs BLS unit,
This is blank you need to fill in what you need – ACLS vs BLS unit, ? Vent, ? Monitors, ? Drips, etc

24. What goes with the patient?
Transfer Summary - should be written by intern or resident on primary team
Copy of H&P and pertinent records (consults, labs, notes etc) – PSA should copy
Images – you do not need to go thru medical records call x5660 let them know you have a transfer emergently need images burned on disk

25. WHAT NOW?
Wait for a bed
If not bed when you leave sign this out and let AOD know
Once you have a bed need to DC pt and get transport
Central takes up to 45 min
If you need to in an emergency call 911

26. Helpful Numbers Radiology – x6750, x2786, x5660 CT AOD - x 7465
Transfer Coordinator
Emory Transfer Ctr
ED – x7614
ED SW (MH SW) x 7591