1. Exploring Microsoft Office Access
This chapter’s focus is on data protection. 1 1

2. Methods of Form Creation
You can create a form using:
Form Tool
Split and Multiple Form Tools
Datasheet Tool
Form Wizard
Blank Form Tool
Form Design View
You can create a form using:
1. Form, Split and Multiple Form Tools
2. Datasheet Tool
3. Form Wizard
4. Blank Form Tool
5. Pivot Chart and Table Tools
6. Form Design View

3. The Form Tool One click method Creates a very simple and basic form
Drop data field
Form created with Form tool
The form tool creates a very simple and basic form in one click. To enhance the form, use Design View.
One click method
Creates a very simple and basic form
Can be altered and enhanced in Design view

4. The Split Form Tool Creates a two part form including all fields
Form View
Split Form Tool
Datasheet view
Creates a two part form including all fields
One section is in Form view
One section is in Datasheet view
Edits are synchronized
The Split Form tool creates a two part form that includes all fields. One section is in form view and one section is in datasheet view.
Edits are synchronized.

5. Multiple Items Tool Resembles a datasheet
The Multiple Item tool creates a form that resembles a datasheet. Navigation and data entry are faster than single items forms.
Resembles a datasheet
Faster navigation/data entry than normal forms

6. Datasheet Forms To create Choose More Forms from the Forms group
Identical copy of a table in terms of looks
Has different protection features applied than the original table
To create
Choose More Forms from the Forms group
Select Datasheet from the drop down list
More Form command
The Datasheet Form tool creates an identical copy of a form in terms of looks. This form may have different protection features applied than the original form. To create a datasheet form, choose More Forms from the Forms ribbon. Then, select Datasheet from the drop down list.

7. Using Design View to Create a Form
Field List
Design Grid
Form Design View allows for customization and personalization of forms. To begin a form in design view, click the Blank Form tool in the Forms group.
Allows for customization and personalization of forms
Click the Blank Form tool in the Forms group
Drag Fields onto the Design grid

8. Get to know Design view
If you want to add or change controls, you want to be in Design view. To get there, click the Design button .
Design view is also where you can format the colors and lettering styles of controls, and where you set control properties, such as borders and margins.
After you add controls, you can set their properties, such as how many characters someone can type in a text box, and change their formatting.

9. Set control properties
All controls have properties. Properties determine how a control looks and what it does.
A text box, for example, has properties that can specify its size, allow it to grow or shrink, and provide it with scrollbars.
To display a control’s properties, you would select the control and click the Properties button on the Form Design or Report Design toolbar. Related properties are grouped under tabs.
If you clicked a property name or the box next to it, you might see an arrow, and clicking on that would display a list of choices. Or you might see three dots. Those usually mean that Access can help you build a rule for the property, in a dialog box called a builder, which would open if you clicked the dots.

10. Action Buttons Allows you to add navigational/other types of buttons
Navigational Button
Button tool
The Button tool in Access allows you to add navigational as well as other types of command buttons. A Wizard guides you through the creation.
Allows you to add navigational/other types of buttons
Wizard guides you through the creation

11. Subforms Form that exists within another form
Primary form (parent)
Subform (child)
A subform is a form that exists within another form. It may be updated and viewed separately or with its parent form. Normally, a one-to-many relationship exists between the two forms. This relationship should be created BEFORE the subform is created.
Form that exists within another form
Updated/viewed separately or with its parent form
Normally, a one-to-many relationship exists between the two forms