1. Puyallup School District
PAEOP In-Service
Informational Presentation
August 21st, 2018

2. Your Substitute Services Office Team!
Dr. Ailene Baxter – Staffing and School Support Director
Rhonda Knudson – Staffing and School Support Coordinator
Johna Noble – Region 1 Substitute Coordinator
Tyler Ann Maringer - Region 2 Substitute Coordinator
Holly Jette - Region 3 Substitute Coordinator

3. Some Resources: For Substitutes: For Employees:
Every building should provide their substitutes with a “Sub Binder” with helpful information. Here are a few resources that we find more useful:
A school floor plan – where the staff lounge/restrooms are
Emergency information
Attendance and lunch processes (Keeping an extra attendance sheet for the sub)
Important contact information with names and numbers – main office, security, administrators, ETC.
And the bell schedule
For Employees:
your regional substitute coordinator for any schedule changes, Frontline Absence Management questions OR general information:
When / How to create an absences through the substitute system.
Employees and building have a priority list of substitutes.
Here’s a link for all CBA’s so each employee is aware of their entitlements:
1151&pageId=178333

4. Schoology:
On Schoology, we have created our own PSD Substitute Self-Help Center group with useful resources.

5. Payroll – how to check paystub:
The link for Employee Online:
The user and password should be the same as your district . You will not need to add after your user name.

6. Payroll continue:
To find your Check Stub, look under Pay Information and click on the Check Stub link.
Click on the Check Date to view your Check Stub

7. Frontline Absence Management: How to Create an Absence for yourself

8. Frontline Absence Management:

9. More Frontline Absence Management Resources:
Departments  Human Resources
Substitute Services Office
Frontline Absence Management

10. Frontline Absence Management:
Whenever you enter in an absence into Frontline Absence Management you should get a confirmation number. If you do not see a confirmation number just make sure to check “Scheduled Absences”.
When requesting leave, Frontline will you once it’s been “Approved or Denied”.
Any edit’s or updates to your absence, you’ll receive an for that as well.

11. Electronic timesheets!
Just simple information
Name of employee
Date
Time in and out
Employee #
What were they doing? - If the employee is not absent, please clarify what the activity or event is for missed planning.
Budget code
Signature of whoever is authorizing the budget code

12. Timesheets: Elementary School
Usually missed planning is when the librarian or music teacher is out.
If an other elementary teacher’s position doesn’t get filled:
Who covered who
Total of the class and how many kid’s each teacher took on when a class get’s split
How long did they cover
Sub Office will budget code

13. Timesheets: Junior High and High School
For day of: ing your substitute coordinator with who covered who is totally fine too! We know missed planning is a lot of work, so getting it entered sooner than later helps.
If the employee is not absent, please clarify what the activity or event is for missed planning.
If it’s not a planning period being covered, clarify:
EX- Jag time, Advisory, etc.
For any missed planning the sub office will budget code UNLESS the building is paying.
Absent Teacher
Coverage Teacher #1
Coverage Teacher #2
Coverage Teacher #3
Coverage Teacher #4
Coverage Teacher #5
Coverage Teacher #6

14. Timesheets – Who get’s what
What goes to sub office?
Any missed planning
Any work done by a substitute
Classified Dibels
Certificated Dibels?
ASB budget code for PRO DEV
Bus riding done by PARA’s?
What goes to Payroll?
Extra hours worked outside of someone’s contracted hours
EX: Parent meeting after school
ASB rate of pay for an activity or event

15. Make sure you upload your building’s documents for your substitutes to have as a resource:
Building map
Bell schedule / Event’s calendar
Emergency procedures
Contact list of the building’s staff
When entering SICK or EMERGENCY leave, you have the ability to assign a confirmed substitute. Any other leave that requires approval, you DO NOT have the ability to do so. Under “Notes to Administrator” state who your confirmed substitute is and then we can assign then at that time if leave is approved.
Also, make sure your building’s preferred substitute list is updated!
Remind your staff so they get who they want first in their classrooms 
…Don’t forget!

16. Shared Files:

17. Preferred substitutes:

18. Q & A:

19. Our Contact Info:
Johna Noble – (253)
Region 1 Substitute Coordinator [ A – H ]
Office Hours 7:30 – 4:30
Tyler Ann Maringer – (253)
Region 2 Substitute Coordinator [ I – P ]
Office Hours 6 - 3
Holly Jette – (253)
Region 3 Substitute Coordinator [ Q – Z ]
Office Hours 5:30 – 2:30

20. Thank you for all that you do!