1. Module 4 Revenue Cycle Using SAP Individual Assignment
Important Points of the Assignment
These slides are designed to supplement the slides that you use in your standard textbook lectures.
The contents of this slide set is intended to cover material not typically covered in the textbook material and to highlight the learning objectives of the assignment.
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2. Accounting Information Systems
Slide Set Contents
1. Learning Objectives
Review of Revenue Cycle Transactions
Test of Transactions
Display Document Flow Feature
Steps in the Assignment
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3. Primary Learning Objectives
Use the SAP system to experience the steps in a typical sales transaction
See how a highly integrated ERP system (SAP) handles a typical sales transaction
Work through the procedures involved in a test of transactions
Look at a special feature of the sales and distribution (SD) module of SAP
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4. Revenue Cycle Transactions
Typical Expenditure Cycle Transactions Include:
Pre-Sales Activities – The activities involved in making customer contact and providing customers with product information. Since in this assignment we concentrate on the financial accounting aspects, we will ignore these activities.
Sales Order – An internal sales order is generated in order to process the transaction. The sales order is usually generated using the information on the customer’s purchase order.
Goods Delivery – The goods need to be picked, packed and delivered to the customer.
Invoice Generation – For open item billing an invoice is created for each sales order.
Receipt of Payment – The customer pays the bill.
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5. Test of Transactions (Review)
A test of transactions is an audit procedure used for compliance testing
A normal business transaction is followed through all of the steps in the business process
As the transaction is processed, for each step, all affected accounts are checked to certify that the transaction is being processed properly
For this assignment the following accounts will be checked:
Goods tracked in the inventory control area (in units)
General ledger inventory valuation (in monetary units)
General ledger cash account
General ledger sales revenue account
General ledger cost of goods sold account
General ledger accounts receivable control account
Accounts receivable subsidiary ledger
As you step through the assignment, these checks will show how the transaction is processed
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6. Display Document Flow Feature
The Display Document Flow feature of the SD module of SAP shows how all of the documents in the sales process are related and the completion state of each document at any point in the process
This is a great illustration of how SAP generates documents at each step of a transaction
It is also a great illustration of the integration of the SAP system
Because of the linking one document to other related documents, you can select a document and view any prior or succeeding documents
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7. Display Document Flow Feature
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8. Steps in the Assignment
Following are the steps you will do in the assignment:
1. Create Sales Views for Big_TrophyXX
2. Create a Customer Master record
3. Set up Credit Limit for the Customer
4. Check inventory availability
5. Check status of various accounts
6. Create a Sales order
7. Display the Sales Order and record the Scheduled Delivery Date and pricing information
8. Display the Document flow
9. Check status of various accounts
10. Create the Delivery for Sales Order
11. Check status of various accounts
12. Display the Document flow
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9. Steps in the Assignment
Following are the steps you will do in the assignment:
13. Post the goods delivered in General Ledger and appropriate Sub-Ledgers
14. Check status of various accounts
15. Display the Document flow
16. Create an Invoice (Bill) for the Delivery
17. Check status of various accounts
18. Display the Document flow
19. View the Invoice in Print Form
20. Record the accounting document
21. Receive and Post the Incoming Payment in General Ledger and the Sub-Ledgers
22. Check status of various accounts
23. Display the Document flow
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