1. Southeast Region Pop Warner
Purpose of the team book
Maintain records of the players
Include parental consents and contact information
Head coaches clinic certificates
Include emergency contact information for players
Presentation of team book
Ensure that all forms are dated 2017
Forms should be placed in a three ring binder
Use sheet protectors to separate information
Team books must be present at every:
Team, Association, League and Regional event including games, practices, fund raisers, competitions, etc
Spot checks should be conducted by association and league officials
Team books can be use in an emergency to access:
1. Parent and emergency contact information
2. Insurance information
3. Any allergies that a child has
Team Book Order
Updated 2018

2. Team Book Order for Book Check Numbers below are clear plastic sheet protector sleeves.
Administration Section:
1a. Regional Book Certification (post season)
2. Certified National Roster
3a. Emergency Action Plan
3b. Player Safety Coach (Football only) or… Music License / Receipt (Spirit only)
4a. First Aid – CPR
Participant Section - Football & Spirit participants should be listed in alphabetical order
5a. ID Card
5b. Proof of age (do not tape)
6a. Physical Practitioner side (approved Licensed State Examiner’s Signature)
6b. Physical Guardian side (Parents Signature)
7a. Participant Contract
7b. Parental Consent
8. Scholastic Information
9. Absentee Forms (old forms)
Certification Section:
10. All Certificates
11. Final Skill Progression Sheet/Head Coach Declaration (Spirit Only)
Participant Order in the Book
ALL participants for football and cheer should be listed in alphabetical order. All Older/Lighter football participants should have a RED tab on their ID Card that say O/L for Older Lighter
National Certified Team Rosters
Certified & signed by League official
 “Do Not Use” roster is not acceptable
Coaches/Assistant coaches certification
Football Staff
ALL staff (including team parent & coach trainees) on the football roster must complete the USA Football Level 1 Coach Certification Course. New coaches take the full USA Football Level 1 Course. Coaches are still required to complete the SE Regional Training. Team Parents are also required to complete the SE Regional Team Parent Training.
Spirit Staff
ALL staff (including coach trainees and student Demonstrators) on the cheer roster must complete the Youth Cheer & Dance Alliance (YCADA). Coaches are also required to complete the Southeast Region Coaches Clinic. Team parents MUST have YCADA training.
Coach Certification Expirations
USA – 1 year
PSC – 1 Year
YCADA – 2 years
SER Cheer Online Temporary Basic – 1 Year
SER Cheer Advance – 3 years, 2 years starting 2018
SER Football Advance – 3 years
SER Football Online Temporary Basic – 1 year
SER Team Parent Live or Online – Forever (subject to change)
SER Tiny Mite Football – Forever (subject to change) Everyone on Football roster needs this certification.
First Aid and CPR Certification
Include a copy of each card holders certification
Student Demonstrators and Coach Trainees have the same paperwork requirement as all other participants.
Coach Trainees & Student Demonstrators
Should be listed as participants, and also should have certificates listed in the back of the book.

3. Sleeve #2 League One Roster This is printed out from League One.
Certified National Roster
Place a certified roster into the book. This is the only thing in this sleeve. If the roster prints two pages, then do not staple. Make sure the second page can be read from the back of the sleeve.
Sleeve #2 League One Roster This is printed out from League One.

4. Sleeve #3a This is required to be filled out for every team book
Emergency Action Plan
Insert your Association’s Emergency Action Plan. A great action plan gives instructions on what to do in the event of an emergency, the 911 address for the field of play, and a list of important phone numbers of people to contact on sight should an emergency occur.
Sleeve #3a This is required to be filled out for every team book

5. Association Designated Player Safety Coach
Please fill out this attestation form for each participant that completes the PSC training.
Sleeve #3b Each park has one trained and certified USA Football Player Safety Coach.  The Player Safety Coach's USA Heads Up Certificate is placed here.

6. CPR Certified Identification Cards
Insert the certificate of the CPR & First Aid
Sleeve #4 There must be a minimum of one adult on each team roster that is CPR certified.  Copies of the CPR certification cards from the certifying company are placed here.

7. Sleeve #5a Front -Official ID card Verify form date
Complete by Association
New Box
Certification Section
Sleeve 1 front, Participant ID card
Print this card on 80lb cardstock in the color that matches the division as listed at the top of ID Card (see card color by division section printed on the cards).
Participant Photos
Photos should fit inside the designated box. All photos should be tightly framed head shots taken from the shoulders up. Make sure photo is taken in focus, with no hats, helmets, or sunglasses. Please no posing. The picture must be firmly secured to the card. Print photos in full color on matte paper, no high gloss paper, no black & whites photos accepted. League stamp should be partially on the card and partially on the picture without covering the child’s face. Once the photo is stamped, the photo may be taped down with clear packing tape.
Initial weight (Association/Parent Section)
Enter weight on “initial weight” line; This weight must be done in conjunction with the first practice; and must be within mandatory cut limits (no more than 6.4lbs over, 3lbs under).
DOB
Date of Birth on the Birth Certificate
O/L
It needs to be the O/L stamp in red ink (football only)
Medical
Y/N (circle one to verify examination of physical form)
Medical Provider Type (write the credentials of the Licensed Examiner who signed the physical example: DR, DO, ARNP )
Certified Weight and Date
Taken prior to the first regular season game for the League during the Certification days established by the League
Certification weight can ONLY be done by League official
Spirit Certified Date
Date the cheerleader/dancer is certified
Scholastics
Insert actual GPA or circle SE (Scholastic Eligibility) as applicable. Must match what is printed on the scholastics report on the roster.
It has to be signed and dated by the League Certification Official
Game Date Certification
Game Date
Date of Game
Weigh Master’s Certification
League or Association Stamp ( Every game every participant)
P - Pass – Certified to participate that day
F – Fail – Failed to certify to participate that day
DNP – Did Not Participate (Absent, Sick, Injured)
Spirit Only – If a cheer participant is at the game but does not participate – stamp the ID Card in the appropriate box and circle DNP
If a cheer participant is absent from the game do NOT stamp the box – simply write ABSENT in the Weight Master’s Certification box.
DO NOT USE “WHITEOUT” ON THIS FORM! The front of this sleeve must be cut out on the bottom section to allow the card to be stamped without removing the sheet each week.
The Association/parent fills out the top section with the participant’s information. The league will complete the second section at book certification.
The League adds the ‘certified weight & date’ for football, for Spirit the League adds the ‘certified date’. Once the participant passes certification, the League Official signs or stamps the ID card.

8. Sleeve # 5 between 5a & 5b Waivers/Special information.
All Legal paperwork including:
Examples:
Waivers-(1st)
Name Changes
Guardianship
Adoption papers
Name Changes;
Guardianship paper work;
Court orders; and
Any other relevant documentation.

9. Foreign Language Birth Certificate Sample Translation Form If applicable should be in Sleeve 5b
If the birth certificate is in a foreign language, a notarized document translating the vital information into English should be attached.

10. Highlight
Name and Date of Birth
League
Stamp in clear area
Sleeve 1 back Birth Certificate
The stamp verifies comparison with original document to the certified copy. Stamp in clear area. See arrow example on PowerPoint. This is verified by a League official. Make sure to double check name of the child & the date of birth, not the date filed fields, a common mistake.
Highlight in YELLOW - Name and DATE OF BIRTH
If you have a foreign language birth certificate - you must attach a notarized document translating the vital information into English.
A certified copy of the birth certificate on file bearing the seal of the issuing office of the state of birth is the best guarantee of reliability of claimed date of birth and is form of proof most recommended.
Passports are also reliable. Military ID cards are acceptable.
Certified wallet-size certificates issued by a state or commonwealth are
acceptable. Any other alleged “proof of birth date,” including photo
copies of “originals,” are to be accepted only upon the willingness of
the team administration to have its schedule forfeited should fraudulent
application later be determined. PWLS does not mandate retaining
the originals but verifying them.
Sleeve #5b Back - Birth Certificate (an original certificate or a certified copy)
The League Official should stamp in a clear area on the copy which verifies they have compared the original certified document to the copy.
If the birth certificate is in a foreign language, a notarized document translating the vital information into English should be attached. (Sample translation form on next slide).
Tip: When comparing the birth certificate to the ID card and the roster, make sure to check the spelling of the child's name and verify the date of birth was used instead of the date filed as this is a common mistake.

11. Sleeve #6a Approved License Medical Examiner’s Signature Page
League Only Highlight Year of Form
All this area needs to be filled out also
League
Stamp Here
Page 2 front Physical Form
Section II of Medical History (This section must be shown)
Verify the current year’s form is being used.
Highlight in yellow the year at the top of the form.
Verify that the Physical was performed by an approved Licensed State Examiner. (See next slide for a list of approved providers in the State of Florida. Georgia will need to verify within their own state).
Only the following can sign a physical in the State of Florida- MD’s, DO’s ,PA’s, ARNP’s, CNS’s, DC’s (Chiropractor).
RN, Medical Assistants, LPN, CAN, Athletic Trainers, certified/ registered Chiropractor Assistants ARE NOT allowed to sign this form within the State of Florida, these physicals will be rejected.
Required Medical follow-up must be accomplished as specified and/or prior to certification.
If physical is presented on a form other than the Pop Warner form, then the required language must be on the other form. Please refer to the rule book for the current language or the current physical above the doctor’s signature. The parental page of the Pop Warner physical will still be required even if another form is provided. The other form will also need to have a Provider’s signature dated after January 1 of the current year.
Sleeve #6a Approved License Medical Examiner’s Signature Page
No Whiteout
The League Official should verify the following: the participants name, the physical section is filled out, the Dr. has signed or stamped the form, the Date of Signature is in the current year, the medical profession is on the list of approved degrees (see attached list) and if the Dr. has indicated that follow up is required that there is documentation this has been done. **NOTE: the following professions are not permitted to perform physicals - RN, Medical Assistants (MA), LPN, CAN, Athletic Trainers, Certified or Registered Chiropractor Assistants, Acupuncturists.

12. List of licensed Examiners to perform a physical in Florida
This is not part of the team book. It is a resource only.

13. League Only Highlight Year of Form
Answer ALL Questions
League
Stamp Here
Page 1 front Physical Form Medical History
No Whiteout
Highlight the date at the top of the form to verify the correct form is being used.
The League Official should verify the following: the participants name, insurance information is completed at the top, all information is completed in the medical history. If Allergies are listed such as FOOD Allergies, please notify the coach, and team parent. List all important medical information on the roster under Medical.
Sleeve #6a Front- Pop Warner Physical Form- 2nd page Doctors Signature Page
No Whiteout
Highlight the date at the top of the form to verify the correct form is being used.
The League Official should verify the following: the participants name, insurance information is completed at the top, all information is completed in the medical history. If Allergies are listed such as FOOD Allergies, please notify the coach, and team parent. List all important medical information on the roster under Medical.

14. Participant/Parental Consent Form
Sleeve 3 Front Page 2 back Participant Contract and Parental Consent
Parent’s or legal guardian’s signature and date is required. This is verified by a league official.
The participants name needs to be filled out. Also the participant needs to sign.
Sleeve #3 Back- Participant/Parental Consent Form
Sleeve #7 a & b
The League Official is verifying the following on this form:
The person signing the form is the parent or legal guardian and the form is dated
The participants name is on the form
The participant has signed the form (regardless of how young)

15. For Association Accounting
Participant/Parental Contract Form
Complete
All Questions
Guardianship
Emergency contact
For Association Accounting

16.  Sleeve 4 Front Scholastic information
Participant must submit report card
Final Report Card from previous school year; OR
Tiny Mite form (SE Region form).
Order-
1. GPA calculation sheet
2. course work sheet
3. report card
Sleeve #8 Front- GPA Spreadsheet with full report card behind the spreadsheet
The names on the GPA Spreadsheet and the report card must match. The report card must include all 4 – 9 week periods or semesters from the previous year.
This sheet can ONLY BE STAMPED by the League Scholastic Coordinator. See above for correct format of stamp.

17. Absentee Form
Absentee Form If a person is absent from an official Association, League, Regional or National Event they are required to have one of these forms on file in the book. The form should be filled out in advance for the event that they are planning to miss, and placed in front of the ID card, then after signed and stamped, moved to sleeve 9 for safe keeping.
If the dates missed are consecutive, then they can all be placed on the same form. Example, a player becomes injured and missed 3 games in a row before returning. All three games may be placed on the same absentee form, then attach the doctor’s note explaining the injuring. When the player is cleared to return, obtain a doctor’s note and attach it to the absentee form or the physical.
Sleeve #9 if a person is absent from an official Association, League, Regional or National Event they are required to have one of these forms on file in the book. The form should be filled out in advance for the event that they are planning to miss, and placed in front of the ID card, then after signed and stamped, moved to sleeve 9 for safe keeping.

18. All Certificates
Starting with Sleeve #10 (Order of the coaches follows the national roster order) (One sleeve per coach, 10 A. Regional Clinic FB or Cheer 10 B. USA/YCADA
Starting with Sleeve #10 (Order of the coaches follows the national roster order) (One sleeve per coach, 10 A. Regional Clinic FB or Cheer 10 B. USA/YCADA

19. Skill Progression Sheet/Head Coach Declaration (Cheer Only)
Final Sleeve