1. September 15, 2008 Resource Coordinator Training
HUD SHP Guidelines
September 15, 2008
Resource Coordinator Training
11/15/2018

2. What is Supportive Housing?
Introduction
What is Supportive Housing?
How does this program relate to the Continuum of Care (CoC)?
What is the history of McKinney Funding?
11/15/2018

3. Program Goals Three Basic Goals Report on your success
Obtain permanent housing
Increase skills or income
Achieve greater self-determination
Report on your success
Do the data entry correctly
Be consistent
Do follow-ups
11/15/2018

4. WHAT ARE OUR GOALS Increased Skills or Income
100% of households will develop safety plans showing understanding of domestic violence risks and responses by exit of program.
100% will develop goals that outline their needs and focus on their strengths
75% of participants will complete a personal finance education program
11/15/2018

5. GOALS Residential Stability
75% of households will obtain permanent housing at exit
65% of households that obtain permanent housing will remain housed at 6 month follow-up
11/15/2018

6. GOALS Greater Self-determination
75% of participants will not return to their abusive partners
75% of participants will by exit complete at least 50% of their goals (Noted as “ALL” or “MOST” in Service Point)
11/15/2018

7. Eligible Participants
Survivors and their children
MUST always be escaping DV
Unable to obtain shelter because of barriers or SHELTER IS FULL
Have been in Shelter for more than 60 days and due to barriers have been unable to find housing.
11/15/2018

8. ADDITIONAL BARRIERS Are teens with children
Have language/cultural barriers
Have mental health problems, developmental disability, substance abuse history/issues
Rental history problems/poor credit history
Have no financial resources
Large families, older male children, or children with special needs
Are immigrants or refugees with issues related to this status
Have a criminal history that limits their ability to find stable housing
11/15/2018

9. Eligible Activities Leasing Supportive Services-YOU Client Assistance
Housing standards
Reasonable rents
Limitations on use of leasing funds
Supportive Services-YOU
Client Assistance
Reasonable
Supported
Within the federal guidelines
11/15/2018

10. HUD File Requirements Checklist on front of folder
Verification of Homelessness
Agency Contract
Confidentiality Agreement and Participant Rights
Grievance Procedure & Termination Policy
Income Verification
Contact information for Follow-up and Emergency’s
Rent Calculation Worksheet
Habitability Standards
11/15/2018

11. HUD File Requirements Strength based assessment
Case/Service Plan that reflects the assessment
Case Notes that reflect goals and outcomes
Safety Plan or notation in case file
Copy of Lease Agreement
Disclosure of Information on Lead Based Paint
You no longer must keep copies of receipts in the file but you should keep a spreadsheet of expenditures.
Exit Summary and Letter to participant
11/15/2018

12. CASE FILE STANDARDS Check Sheet
Use the clean copy…not the sample copy
Be sure to note which section a form will be found in
If a form is not in the file please note why
Lead Based Paint
Safety Plan
11/15/2018

13. Verification of Homelessness
You must have a signed County Form in the file.
You must have documentation of Domestic Violence if this is the source of homelessness
Documentation can be:
FAPA
Signed statement from client
Police Report
11/15/2018

14. Safety Planning WHEN should you do it? What should it include?
Is there a required Format?
How do you record for HUD that a plan was done?
11/15/2018

15. STENGTH BASED ASSESSMENT
Strength based case management focuses on the strengths of the participants, their own goals, and the tools they already possess to accomplish those goals.
It is generally easier to focus on their needs and not their strengths
11/15/2018

16. What is a strength? Life Experiences - Survivor? Property or Assets?
Health?
Children and Parenting?
Desire or Determination?
Faith?
What other strengths?
11/15/2018

17. How Do You Use These Strengths in Planning?
Goals/Case Plans
Weekly Meetings
Case Notes
To Encourage the Clients
How else could you use a participants Strengths
11/15/2018

18. Confidentiality and Participant Rights
You may have a statement of Confidentiality that protects you in the file but it is not required.
You must have a statement that protects the participant
You must include a statement that outlines a participants right to be treated with respect and dignity. They must have the right to review their case files and to file a grievance.
11/15/2018

19. Income Verification Must be Completed.
If they have not income they must make that statement in writing and attach it in addition to signing the form
Must obtain income proof
Must be at least in 50%percentile
Should be updated quarterly
11/15/2018

20. Rent Calculation Worksheet (What a Pain)
You must do it even if the participant dosn’t have income
Some new guidelines from HUD as of August 2008
You must apply these guidelines from November 1, 2008 forward
11/15/2018

21. So Now the Process Is
Fair Market Rent is the value after calculating Utility allowance.
So if the Utility Allowance is $50
Fair Market is $750
Maximum rent would be $700
You can not pay more than $700 in Rent
DISCUSSION !!!! THERE IS MORE
11/15/2018

22. Discussion
You can pay the utility allowance directly to the client (Not always a good plan)
You must take all of the rent calculation worksheet into consideration
You can no longer just use the Fair Market Rent as a guide for maximum expenditures in most cases
11/15/2018

23. Habitability Standards
USE the Required Form
Must be Done Prior to Lease Agreement
Make sure you check each component
If Public Water then it is SAFE
You must inspect public areas such as laundry, shared kitchen,
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24. THE REAL HEART OF THE FILE
Intake and Contact Information
Assessment
Case Plan/Goals (should be reevaluated every 90 days minimum)
Case Notes – see “How to write case/ contact notes”
FOCUS ON STREGTHS
11/15/2018

25. MORE REQUIRED ELEMENTS
Agency contract
Lease agreement
Any letters or correspondence
List of expenditures
Any other housing related information
Lead Based Paint Notification
11/15/2018

26. EXIT DOCUMENTATION Must have an exit summary that includes
Why they left
Attach a copy of any exit survey they may have completed
Date of Exit and follow-up dates
Letter to participant. Please include a copy of the Grievance procedure.
11/15/2018

27. Questions about files?
11/15/2018

28. Crosswalk or HMIS
11/15/2018

29. YOU MUST PARTICIPATE IN HMIS
HMIS stands for Homeless Management Inventory System. And is Mandated by Congress.
SERVICE POINT is the tool we use for HMIS collection.
CHANGES have occurred recently in Service Point – MICHELLE will explain
11/15/2018

30. Any last questions? Please fill out the training assessment form
11/15/2018