1. Career, Technical and Adult Education Finances
OPEB: GONE WITH THE WIND
Bridgeport Conference Center
Bridgeport, WV
July 9, 2012

2. Major Issues and/or Changes to CTE & Adult Funding
All CTE, Adult Prep & Adult Supplemental funds must be tracked based upon the federal 16 career clusters
IMPACT – Change in Program Function Codes
All adult tuition funds collected must be submitted monthly to local CBO
IMPACT – System must be implemented (if not already done) to track all funds & ascertain that funds are only spent on adult programs

3. Major Issues and/or Changes to CTE & Adult Funding
All state and federal funds for CTE and adult programs can only be spent on concentrations or courses that are on the WVDE - CTE Approved Curriculum by Facilities List
IMPACT – System must be implemented (if not already done) to track all funds & ascertain that funds are only spent on adult programs
Most state CTE secondary and adult allocations are based on:
# of contact hours of students in occupational courses;
average # of completers;
# of FTE staff;
# of CTSO members; and,
# of contact hours of students in non-occupational courses
IMPACT – System must be implemented (if not already done) to make certain that students are accurately enrolled in WVEIS which includes ALL adult prep students & that teachers are appropriately coded

4. Major Issues and/or Changes to CTE & Adult Funding
Career & Technical Student Organizations (FFA, Skills USA, HOSA, FBLA, PBL, FCCLA, FEA, DECA, & TSA) student members should be developing budgets and approving how their funds are expended
IMPACT – System must be implemented (if not already done) to have copies of student approved budgets & minutes to ascertain that funds are spent based upon students decisions
Limit on the use of state and federal CTE funds for CTSOs student state and national competitions
IMPACT – CTSOs will need to better plan and raise their own funds to offset cost to participate in state & national competitions

5. Who’s Responsible for Budgets and Finance
Who’s Responsible for Budgets and Finance? LEA or Multi-County Directors of CTE & Adult Education
Submitting CTE secondary & adult budgets to local CBOs for all facilities & programs
Administering & monitoring state & federal aid & other funds coming to the LEA from the local county, WVDE & other sources
Maintaining LEA or Multi-County equipment inventories as required
Assuring that building level principals are closely monitoring the CTE budgets of the school in accordance with the current “Accounting Procedures for the Public Schools in the State of West Virginia.”

6. Who’s Responsible for Budgets and Finance? School CTE Administrator
Administering & monitoring the budgets of the school in accordance with the current “Accounting Procedures for the Public Schools in the State of West Virginia”
Working with the Faculty Senate to design & approve the portions of the total school budget over which they have control
Collaborating with all staff members & committees in developing the school budgets
Maintaining equipment inventories as required
Maintaining financial aid programs for adult students, if applicable

7. Who’s Responsible for Budgets and Finance? CTE and Adult Instructors
Submitting to School Principal the following:
Estimated funds needed for:
annual operational costs of their respective program and/or concentration , i.e., supplies, books, consumable supplies, etc.
equipment replacement and/or repair for their respective program and/or concentration
Purchase Orders per LEA Requirements
Equipment inventories as required
Collaborating with craft committee members to submit program modernization grant request
Assisting respective youth organization in developing budgets & monitoring expenditures
Monitoring budget expenditures

8. Financial reporting Accounting records Internal control
Who’s Responsible for Budgets and Finance? Local Chief Business Officer
Financial reporting
Accounting records
Internal control
Budgetary control
Advance payments
Allowable costs
Source documentation
Audits

9. WVDE Project Financial Reports Codes
Reports and Codes
WVDE Project Financial Reports
Codes
Fund Codes
Project Codes
Revenue Source Codes
Program Function Codes

10. Program Function Codes
Changed to align with the federal 16 career clusters
Applies to both secondary and adult programs
Codes used by the LEA are dependent upon the WVDE (CTE) Approved Curriculums By Facility & can be

11. What CTE and Adult Funds are available?
State Funds
Secondary Block Formula
$2,000,000 is allocated on the # of total occupational contact hours – LEA allocation is based on % of this total ($83.49)
$695,000 is allocated on the # of CTE Completers – LEA allocation is based on % of this total ($100.91)
Travel
$480,000 is allocated on the # of total FTE Staff; # of CTSO membership & Distance Factor – LEA allocation is based on % of these totals
Equipment Replacement
$750,000 is allocated on the # of total occupational & non-occupational contact hours – LEA allocation is based on % of this total ($28.72)
$250,000 is allocated on the 3-year average # of CTE Completers – LEA allocation is based on % of this total ($41.79)

12. What CTE and Adult Funds are available?
State Funds
Program Modernization
$956,014 is allocated based on grant applications selected
Incentive
Grants are awarded if funds are available & are based on LEA Plan requests Incentive
MCC ADMIN
$115,000 is allocated & awarded to 7 MCCs based on total allocations X indirect cost rate with 5-year average adjustments considered
Full-Time Adult Prep
Will be changing to formula funding based upon FTE contact hours & # of completers

13. What CTE and Adult Funds are available?
State Funds
ABE (Adult Basic Education)
Funds distributed based on 3-year grant cycle & are adjusted based on performance measures
Federal Funds
Perkins – Split between Secondary Education (71.23%) & Community & Technical College Council (28.77%)
30% of secondary funds are allocated based on the % of population ages 5-17
70% of secondary funds are allocated based on the % of population ages 5-17 in poverty