1. DLMS Support for Air Force Government Furnished Property Accountability (GFP-A)
Eric Flanagan and Rafael Gonzalez
Enterprise Business Standards Office
May 17, 2017

2. Overview
Background
DLMS Support for Identification of Activities by DoDAAC
Current Status of DLMS Changes
Approved DLMS Changes (ADCs)
Proposed DLMS Changes (PDCs)
Questions

3. Background
The Air Force chartered the Government Furnished Property Accountability (GFP-A) Capability Initiative to provide property accountability of contract-managed and possessed, Air Force-owned property.
Implements standard processes to address a material weakness on Air Force financial statements.
Establishes and maintains accountable inventory records for GFP that reflect current:
Quantity
Status
Location
Condition
Authorizing contract
Audit trail
Other essential data elements

4. Background (continued)
Under the GFP-A approach, Air Force Contractor Inventory Control Points (CICPs) are required to share inventory accounting transactions with the Air Force Accountable Property System of Record (APSR).
The Air Force selected the Defense Property Accountability System (DPAS) as its APSR.
Air Force CICPs will use their own commercially available inventory management systems (IMSs) to Air Force-owned manage materiel.
CICPs are assigned primary responsibility for the materiel management of a group of items either for a particular Military Service or for the Department of Defense as a whole.
CICPs may perform other logistics functions in support of a particular Military Service or for a particular end item.

5. Background (continued)
The Air Force and the Enterprise Business Standards Office began holding regular meetings in June 2016 to develop Proposed DLMS Changes (PDCs) to support the GFP-A.
The Air Force initially submitted 10 PDCs. Ultimately, 8 PDCs were staffed after one PDC was cancelled and two were combined into one.
The PDCs support the exchange of DLMS transactions exchanged between the Air Force CICPs and DPAS.
Numerous DLMS numerous enhancements were added to existing transaction functionality.

6. DLMS Support for Identification of Activities by DoDAAC
The Air Force is facing a shortage of available routing identifier codes (RICs) to identify Air Force program managers (PMs), which are the owners of the materiel and equipment managed by the CICPs.
Air Force PMs have accounts within DPAS that are used to manage accountable property for the applicable weapon system.
Certain Air Force GFP-A-related DLMS changes enhance numerous DLMS transactions to identify DPAS using a generic RIC in the N1 Name segment.
An iteration of the N1 loop allows identification of the Air Force PM’s account within DPAS by DoDAAC (if the Air Force PM does not have a RIC).

7. Current Status of Air Force GFP-A DLMS Changes*
Approved DLMS Changes (ADCs)
ADC 1224
ADC 1225
ADC 1226
ADC 1228 (Draft)
ADC 1232 (Draft)
ADC 1238
Proposed DLMS Changes (PDCs)
PDC 1227
PDC 1230
* As of May 11, 2017

8. ADC 1224
ADC 1224: Requirements for Air Force GFP-A to Identify the Air Force CICP, Physical Property Location, PIID, Issue Transaction Disposal Information, and Data Enhancements
This ADC enhances multiple DLMS transactions to:
Identify the CICP as the GFP custodial activity
Identify the Air Force Program Manager as the owner of the materiel in DPAS by RIC or DoDAAC
Include the Procurement Instrument Identifier (PIID) authorizing the CICP’s custody of GFP
Include data elements associated with materiel issues to DLA Disposition Services
Multiple enhancements to the Physical Location Inventory Request, Location Reconciliation Request, and Inventory Adjustment to include a document number, transaction generation date/time, and expected reply date for reporting the requested physical inventory

9. ADC 1224
Reason for Change: This change supports compliance with DODI , which requires the ability to electronically trace GFP-related transactions include the PIID that authorizes the CICP to have custody of GFP.
Benefits and Usage:
PIID inclusion reinforces internal controls for DOD property provided to contractors and allows perpetuation of the PIID on relevant transactions.
Inclusion of disposal-related data elements in the DLMS 867I Issue transaction allows greater visibility and validation by the property owner.
Inclusion of the date/time of issue allows the Air Force to properly record the transaction in DPAS and assists in reconciliation processing.

10. ADC 1224: End of Day / Month Transaction Flow Diagram
1. Contractor Inventory Control Report (CICP) reports End of Day (EOD) transaction count information via Defense Logistics Managements Standards (DLMS) 846P EOD Transaction Count and inventory balances via DLMS 846R Location Reconciliation Request transaction to Air Force Government Furnished Property (GFP) Accountable Property System of Record (APSR) via DAAS.
2. DAAS receives DLMS 846P EOD transaction count and DLMS 846R Location Reconciliation transaction inventory balances from contractor and routes it to Air Force GFP APSR.
3. Air Force GFP APSR compares GFP information with contractor asset management information provided via DLMS 846P and DLMS 846R to determine if there is a mismatch between the two. The Program Manager (via the Air Force APSR) will request transaction history from the CICP via a DLMS 846P Inventory History Transaction when mismatches are identified to ensure the Air Force APSR received all transactions. If issues still cannot be resolved, mismatches will be reported to the CICP directly and to the Air Force Program Manager via the APSR Daily Task List for resolution.

11. ADC 1224: Issue or Disposal Transaction Flow Diagram
Contractor Inventory Control Point (CICP) receives request to issue item on site or is given permission to dispose of an item on site. Contractor processes an issue/disposal on location and enters issue/disposal information in their IT system. Contractor will provide asset management information Defense Logistics Management Standard (DLMS) 867I, including DoDAAC, through DAAS to Air Force Government Furnished Property (GFP) Accountable Property System of Record (APSR).
2. DAAS receives asset management update DLMS 867I, including DoDAAC, from contractor and routes it to Air Force GFP APSR.
3. DPAS receives issue/disposal information in the form of a DLMS 867I, including DoDAAC, from DAAS, record transaction and update the GFP balance. Air Force GFP APSR provides Air Force financial statements updated inventory balances and valuation.

12. ADC 1224: Materiel Release Confirmation Transaction Flow
1. Contractor Inventory Control Point (CICP) ships item to customer or sends asset to disposal. Contractor processes the shipment and enters shipment information in their IT system. Property is placed in in-transit status. Contractor will provide asset management information Defense Logistics Management Standard (DLMS) 945A, including Air Force CICP Government Furnished Property (GFP) PIID and DoDAAC, through DAAS to Air Force Government Furnished Property (GFP) Accountable Property System of Record (APSR).
2. DAAS receives asset management update DLMS 945A, including Air Force CICP Government Furnished Property (GFP) PIID and DoDAAC from contractor and routes it to Air Force GFP APSR.
3. DPAS receives issue information in the form of a DLMS 945A, including Air Force CICP Government Furnished Property (GFP) PIID and DoDAAC from DAAS, record transaction and update the GFP balance to indicate the property is in-transit. Air Force GFP APSR provides Air Force financial statements updated inventory balances and valuation.

13. ADC 1224: Physical Inventory Transaction Flow
1. DLMS 846P Physical Inventory Request transaction is sent from Air Force Government Furnished Property (GFP) Accountable Property System of Record (APSR) to DAAS to route to Contractor Inventory Control Point (CICP) to direct a physical inventory be performed. DLMS 846P contains Air Force CICP GFP PIID and Department of Defense Activity Code (DoDAAC)
2. DAAS receives physical inventory request DLMS 846P including Air Force CICP GFP PIID and DoDAAC from Air Force GFP APSR and routes it to CICP.
3. Contractor receives DLMS 846P from DAAS. Contractor goes to location and conducts physical inventory. Count floor to book and book to floor for existence and completeness. Contractor records the inventory results in contractor inventory system including Date of Last Inventory (DOLI).
4. Report DOLI and any required adjustments using the DLMS 947I transaction including Document Numbers from the original request, PIID and DoDAAC to Air Force GFP APSR via DAAS.
5. When the physical inventory response does not include asset balances (zero balance), the Air Force CICP will transmit a DLMS 846P Physical Inventory Request with the appropriate physical inventory transaction Management Code R, S, or Y as applicable.
DAAS receives asset management update DLMS 947I or DLMS 846P including the Air Force CICP GFP PIID and DoDAAC from contractor and routes it to Air Force GFP APSR.
6. DPAS receives the DLMS 947I or DLMS 846P from DAAS, record transaction and update Date of Last Inventory (DOLI). Notify the PM the physical inventory has been performed via the Air Force GFP APSR Daily Task List. Report inventory balances and valuation to Air Force Financial Statements.

14. ADC 1224: Physical Inventory Transaction Flow
1. DLMS 846P Physical Inventory Request transaction is sent from Air Force Government Furnished Property (GFP) Accountable Property System of Record (APSR) to DAAS to route to Contractor Inventory Control Point (CICP) to direct a physical inventory be performed. DLMS 846P contains Air Force CICP GFP PIID and Department of Defense Activity Code (DoDAAC)
2. DAAS receives physical inventory request DLMS 846P including Air Force CICP GFP PIID and DoDAAC from Air Force GFP APSR and routes it to CICP.
3. Contractor receives DLMS 846P from DAAS. Contractor goes to location and conducts physical inventory. Count floor to book and book to floor for existence and completeness. Contractor records the inventory results in contractor inventory system including Date of Last Inventory (DOLI).
4. Report DOLI and any required adjustments using the DLMS 947I transaction including Document Numbers from the original request, PIID and DoDAAC to Air Force GFP APSR via DAAS.
5. When the physical inventory response does not include asset balances (zero balance), the Air Force CICP will transmit a DLMS 846P Physical Inventory Request with the appropriate physical inventory transaction Management Code R, S, or Y as applicable.
DAAS receives asset management update DLMS 947I or DLMS 846P including the Air Force CICP GFP PIID and DoDAAC from contractor and routes it to Air Force GFP APSR.
6. DPAS receives the DLMS 947I or DLMS 846P from DAAS, record transaction and update Date of Last Inventory (DOLI). Notify the PM the physical inventory has been performed via the Air Force GFP APSR Daily Task List. Report inventory balances and valuation to Air Force Financial Statements.

15. ADC 1224: Inventory Adjustment Transaction Flow
Contractor performs an inventory adjustment. This could be the result of a condition code change, physical inventory, logistics reassignment, etc. Contractor transmits inventory adjustment Defense Logistics Management Standard (DLMS) 947I, including DoDAAC, through DAAS to Air Force Government Furnished Property (GFP) Accountable Property System of Record (APSR).
2. DAAS receives DLMS 947I, including DoDAAC, and routes it to the Air Force GFP APSR.
3. Receive inventory adjustment DLMS 947I that includes DoDAAC from DAAS, record transaction and update the GFP balance to reflect the inventory adjustment. Air Force GFP APSR provides Air Force financial statements updated inventory balances and valuation.

16. ADC 1225
ADC 1225: Revise DLMS 527R Receipt Transaction for Intra-Air Force GFP Accountability
This ADC enhances the DLMS 527R Receipt Transaction to include:
Moving Average Cost (MAC): A historical cost method of valuing inventory. After each purchase of a new quantity, the average value of all items on hand is re-calculated.
Latest Acquisition Cost (LAC): Provides that all like units are that are held are valued at the invoice price of the most recent like item purchased, less any discounts, plus any additional costs incurred to bring the item to a form and location suitable to its intended use.

17. ADC 1225
Reason for Change: On behalf of the Air Force, the CICP procures new items from original manufacturers utilizing a contract between the CICP and the original manufacturer. The Air Force APSR requires the LAC and MAC for inventory valuation reporting to Air Force financial statements.
Benefits and Usage:
The CICP will use the 527R to record the receipt of customer returns or new acquisitions and systemically calculates the MAC in its inventory management system.
The CICP will use the 527R to share LAC information with DPAS when recording the receipt of new acquisitions.
DPAS will use the image of the 527R containing either the MAC or LAC, to value Air Force owned assets for financial reporting.

18. ADC 1225
1. Contractor Inventory Control Point (CICP) Information Management System updates the inventory balance, Moving Average Cost (MAC) (if required), records acceptance date and Latest Acquisition Cost (LAC). Air Force GFP-A APSR requires LAC and MAC for inventory valuation and reporting to Air Force Financial Statements.
Air Force CICP updates its inventory management system to reflect the DLMS 527R Receipt and sends the DLMS 527R Receipt transaction including MAC, LAC and acceptance dates to DAAS, which routes the transaction to Air Force APSR (DPAS).
2. DAAS receives image of DLMS 527R Receipt transaction including MAC, LAC and acceptance dates from contractor and routes it to Air Force GFP-A APSR.
3. Air Force GFP-A APSR receives item indicative (catalog) detail from the DLMS 527R Receipt including MAC, LAC and acceptance date and determines if item record is currently loaded in the system. If it is, the transaction is processed. If not, AF GFP-A APSR generates 824R Reject transaction that is routed to the CICP via DAAS. The Air Force Program Manager (PM) is notified via the daily task list within the Air Force GFP-A APSR to determine if item is approved for CICP. If item is approved, ensures item record is loaded and receipt is processed.
4. Air Force GFP-A APSR receives the DLMS 527R Receipt, including MAC, LAC and acceptance date, from DAAS, records transaction and updates the GFP inventory balance. Updates the MAC and LAC and provides Air Force financial statements updated inventory balances and valuation.

19. ADC 1226
ADC 1226: Revise DLMS 824R Reject Advice Transaction to Support Air Force GFP-A
Overview: This change enhances the DLMS 824R for intra-Air Force use
Adds the RIC and DoDAAC to represent the Air Force program manager within DPAS as the originator of the DLMS 824R
Adds Action Codes to identify multiple rejection scenarios
Adds reject advice codes to identify various rejection causes for discrepancies between DPAS and the CICPs
Enhances materiel identification by adding the Local Stock Number (LSN) and Manufacturer’s Part Number and CAGE
(a) Action Code DR Direct identifies rejections generated by the recipient of a transaction for routing to the identified Message-To addressee without further DAAS processing. This enhancement is authorized for use on an intra-Air Force basis for GFP accountability.
(b) Action Code 80 Reconcile identifies rejections generated by the recipient of a transaction for DAAS processing. This is a planned future enhancement per ADC This functionality is not currently available.
Reject Advice Codes”
AI – Procurement Instrument Identifier (PIID) invalid or missing.
AL – Unauthorized owning DoDAAC/RIC
AN – Physical location of property not provided
AO – Insufficient inventory in the APSR due to potential inventory balance mismatch
BA – Serial number or UII is invalid or missing

20. ADC 1226
Reason for Change: This change allows the Air Force program manager, using DPAS, to identify the asset details causing rejection of a transaction sent to the Air Force APSR from the CICP.
Benefits and Usage:
Improves the accuracy of Air Force accountability records and reduces time allocated to resolving errors related to posting the receipt of assets in the Air Force APSR.
Reduces time allocated to resolving errors related to posting the receipt of assets in the Air Force APSR.

21. ADC 1226: Reject Transaction Flow Diagram
1. Air Force Government Furnished Property-Accountability (GFP-A) Accountable Property System of Record (APSR) receives a Defense Logistics Management Standards (DLMS) transaction that contains an error; these include 527R Receipt, 846D Logistics Reassignment and Decapitalization, 846P Physical Inventory Request, 846R Location Reconciliation Request, 846S Logistics Reassignment Storage Information Order/Reply, 867I Issue, 945A Warehouse Shipping Advice and 947I Inventory Adjustment. Sample errors include but are not limited to an asset with no master record. Air Force GFP APSR sends DLMS 824R with Action Code DR Direct, including Manufacturer Part Number, Stock Number, or Commercial and Government Entity (CAGE) Code through DAAS to Air Force Contractor Inventory Control Point (CICP) Information Management System.
2. DAAS receives DLMS 824R including PIID, Manufacturer Part Number, Local Stock Number, and CAGE Code, as applicable, and routes it to the Air Force CICP IMS.
3. Air Force CICP IMS receives the DLMS 824R, researches the transaction error and sends corrected transaction or resends original transaction once master record has been established.

22. Draft ADC 1228
ADC 1228: Revise DLMS 846P Physical Inventory Request and 846R Location Reconciliation Request to Enhance End of Day/Reconciliation Process
Overview: This change impacts procedures and transaction content associated with inventory reconciliation.
DOD-Wide: In addition to balance-affecting transactions, this change authorizes the following transactions in response to a transaction history request:
Historical Materiel/Disposal Release Orders
Materiel Release Advice
Currently, only balance affecting transactions (Receipts DLMS 527R, Issues DLMS 867I, and Inventory Adjustments DLMS 947I) are included when the storage activity responds to a transaction history request.
This change adds historical Materiel/Disposal Release Orders and Materiel Release Advice transactions, listed under Requested Change in Detail, as part of the storage activity response to the transaction history request initiated by the owner.
The Materiel Release Advice Count represents the number of Materiel Release Confirmation (MRC) and Disposal Release Confirmation (DRC) transactions sent by the CICP during the day or month being reconciled. The CICP will transmit the sum total for combined MRC and DRC transactions as a single value.
The Materiel Acknowledgment Count represents the number of MRA and TRA transactions received by the CICP during the day or month being reconciled. The CICP will transmit the sum total for combined MRA and TRA transactions as a single value.
This document defines the term “Intransit Balance” as the total quantity of confirmed shipments without a matching receipt acknowledgment excluding property issued for local disposal, internal CICP deliveries, and customer pick-up.
The reporting requirement includes all item records with or without any transactional activity during the course of the month.

23. Draft ADC 1228
Reason for Change: This change helps the Air Force provide end-to-end accountability for Air Force-owned, contract-managed and possessed property in accordance with DODM Volume 5.
Air Force Only: Adds the following enhancements to the EOD/Reconciliation Process
Add Materiel Release Advice Count to EOD Transaction Count
Add Receipt Acknowledgment Count to EOD Transaction Count
Add GFP Intransit Balance to Location Reconciliation Request (DLMS 846R)
New Monthly procedure to perform systemic reconciliation of all item record transactions and balances

24. ADC 1228: Materiel Release Confirmation Transaction Flow
1. Storage Activity ships item to customer or sends asset to disposal. Storage Activity process the shipment and generate Materiel Release Advice DLMS 945A and sends transaction to Owner/AF GFP-A APSR via DAAS. Shipments other than local disposal or deliveries will be placed in “intransit” status.
2. DAAS receives DLMS 945A and routes it to Air Force GFP-A APSR.
3. Receive DLMS 945A transaction and update the APSR system balance to indicate the property is intransit. Air Force GFP-A APSR provides Air Force financial statements updated inventory balances and valuation.

25. ADC 1228: Materiel Release Confirmation Transaction Flow
1. Prior to the effective transfer date, the Losing Inventory Manager (LIM) ships the assets to the appropriate storage activity for the Gaining Inventory Manager. On the effective transfer date, the LIM processes the DLMS 846D and 846S including date and time of transaction and PIID to accompany the logistics reassignment. If the Air Force CICP is the LIM, the CICP will send the 846D and 846S to the GIM and DPAS via DAAS. If the Air Force is the GIM, the LIM sends the 846D and 846S to the Air Force CICP. The Air Force CICP sends an image of the 846D and 846S to DAAS to be routed to the Air Force Government Furnished Property (GFP) Accountable Property System of Record (APSR).
2. DAAS receives the DLMS 846D and DLMS 846S including date and time of transaction and PIID and routes them to the Air Force GFP APSR. DAAS splits the transaction so the action copy goes to the GIM and the image copy including the action code goes to APSR.
3. The GIM receives the logistics reassignment information DLMS 846D and DLMS 846S including date and time of transaction and PIID from DAAS, records transaction and updates the balance.
3. DPAS receives the logistics reassignment information DLMS 846D and DLMS 846S including date and time of transaction from DAAS, record transaction and update the Government furnished property (GFP) balance. Air Force GFP APSR provides Air Force financial statements updated inventory balances and valuation.

26. Draft ADC 1232
ADC 1232: Revision of DLMS 846D and 846S Logistics Reassignment Transactions to Support Air Force GFP-A
Overview: Enhances the DLMS 846D Logistics Assignment Transfer and Decapitalization and 846S Logistics Reassignment Storage Information to include the following data elements:
The PIID authorizing the CICP to possess GFP
The transaction set preparation date and time
An image of the DLMS 846D and 846S are sent to the Air Force APSR to improve the accuracy of Air Force financial statements.

27. Draft ADC 1232
Reason for Change: This change helps the Air Force provide end-to-end tracking of logistics and financial transactions, provide total asset visibility (TAV), and report property inventory values accurately and timely in accordance with DODM Volume 5.
Benefits and Usage:
The Air Force ASPR will use the DLMS 846D and 846S images to maintain a mirror copy of the CICP inventory management systems.
Same information as draft ADC 1228.

28. ADC 1232: Logistics Reassignment Transaction Flow Diagram
Customer/DLA Disposition Services receives assets, processes receipt transaction, and sends DLMS 527R Materiel Receipt Acknowledgement (MRA) or Turn-in Receipt Acknowledgement (TRA) to the Air Force CICP.
Air Force CICP updates its inventory management system to reflect the DLMS 527R MRA/TRA, which closes the in-transit balance previously created by the shipment. Air Force CICP sends an image of the DLMS 527R MRA/TRA transaction to DAAS, which routes the transaction to Air Force APSR (DPAS).
DAAS receives image of DLMS 527R MRA/TRA and routes it to Air Force APSR (DPAS).
Air Force APSR receives item indicative (catalog) detail from the DLMS 527R MRA/TRA and determines if item record is currently loaded in the system. If it is, the transaction is processed. If not, the APSR generates a DLMS 824R Reject transaction routed to the CICP via DAAS. The Air Force program manager is notified via the daily task list within the Air Force APSR to determine if item is approved for the CICP. If item is approved, the program manager ensures the item record is loaded and MRA/TRA is processed.
Air Force GFP-A APSR receives image of DLMS 527R MRA/TRA and closes the in-transit balance. Air Force APSR sends asset valuation to Air Force financial management system for inclusion in financial statements.

29. ADC 1238
ADC 1238: Revise DLMS 527R Materiel Receipt Acknowledgment (MRA) and DLA Disposition Services Turn-In Receipt Acknowledgment (TRA) to Support Air Force GFP-A
Overview: Enhances the DLMS 527R to allow the CICP to provide an image of MRAs and TRAs received from customers in response to materiel issues from Air Force-owned stock.

30. ADC 1238
Reason for Change: The CICP must forward MRA/TRA transactions to DPAS to close out in-transit balances.
Benefits and Usage:
Allows the Air Force to track end-to-end logistics and financial transactions, provide total asset visibility, and report property inventory values in an accurate and timely manner.
Allows DPAS to maintain an accurate image of the CICP’s inventory management system to account for Air Force-owned, Contractor-managed and possessed property.
In accordance with DoDI , “Accountability and Management of DoD-owned Equipment and Other Accountable Property”
“Organizations shall retain accountability for property they place in an in-transit status, until such time as the consignee formally acknowledges receipt and acceptance (including resolution of shipping and other discrepancies).”

31. ADC 1238: Receipt Transaction Flow Diagram
1. Customer/DLA Disposition Services receives assets, processes receipt transaction, and sends DLMS 527R Materiel Receipt Acknowledgement (MRA) or Turn-in Receipt Acknowledgement (TRA) to the Air Force CICP.
Air Force CICP updates its inventory management system to reflect the DLMS 527R MRA/TRA, which closes the in-transit balance previously created by the shipment. Air Force CICP sends an image of the DLMS 527R MRA/TRA transaction to DAAS, which routes the transaction to Air Force APSR (DPAS).
2. DAAS receives image of DLMS 527R MRA/TRA and routes it to Air Force APSR (DPAS).
Air Force APSR receives item indicative (catalog) detail from the DLMS 527R MRA/TRA and determines if item record is currently loaded in the system. If it is, the transaction is processed. If not, the APSR generates a DLMS 824R Reject transaction routed to the CICP via DAAS. The Air Force program manager is notified via the daily task list within the Air Force APSR to determine if item is approved for the CICP. If item is approved, the program manager ensures the item record is loaded and MRA/TRA is processed.
3. The Air Force GFP-A APSR receives image of DLMS 527R MRA/TRA and closes the in-transit balance. Air Force APSR sends asset valuation to Air Force financial management system for inclusion in financial statements.

32. PDC 1227
PDC 1227: Update DLMS 832N Catalog Data Support Transaction to Support Air Force GFP-A
Overview: This change revises the DLMS 832N to allow Air Force CICPs to share catalog-like data for nonstandard items with the Air Force APSR. This change adds the following:
22 new data elements
Over a dozen item description codes to indicate asset characteristics
This change includes data elements that identify a requirement for serialized management for nonstandard (LSN) items.*
*Unique item level traceability for nonstandard items is beyond the scope of the procedures currently authorized by the DOD Integrated Requirements Set (IRS) for item unique identification (IUID) or DLMS procedures for serialized item management/tracking.
The Enterprise Business Standards Office will staff a separate DLMS change delineating which transactions will carry serial numbers when reporting logistics events applicable to the serially tracked LSNs.

33. PDC 1227
PDC 1227: Update DLMS 832N Catalog Data Support Transaction to Support Air Force GFP-A
Reason for Change: This change ensures Air Force APSR asset accountability records reflect current item details as recorded in the Air Force CICP IMS.
Benefits and Usage:
Ensures the Air Force APSR asset accountability records reflect current item details as recorded in the Air Force CICP IMS.
Without this interface, the Air Force Program Manager (PM) (or designee) must manually enter the data into the Air Force APSR, which could result in data and/or data reconciliation errors.

34. PDC 1227: Catalog Data Support Transaction Flow Diagram
1. Air Force Contractor Inventory Control Point (CICP) determines that item catalog data must be entered or updated for an LSN. Air Force CICP updates the item indicative data in their Information Management System (IMS). Air Force CICP IMS sends DLMS 832N including item indicative detail through DAAS to Air Force APSR.
2. DAAS receives the DLMS 832N including item indicative detail and routes it to the Air Force APSR.
3. DPAS receives the DLMS 832N including catalog-like data for LSNs and updates the asset’s master record in the Air Force APSR.

35. PDC 1230
PDC 1230: Revise Balance Affecting Transactions to Authorize Batch Number, Serial Number, and Unique Item Identifier
Overview: This change authorizes the Batch Number and Serial Number for the following DLMS transactions:
DLMS 527 Receipt from Procurement Instrument Source
DLMS 867I Issue
DLMS 846D Log Reassignment Transfer and Decapitalization
DLMS 846R Location Reconciliation
DLMS 945A Materiel Release Confirmation
DLMS 947I Inventory Adjustment

36. PDC 1230
Reason for Change: This change will allow the Air Force to identify serially tracked items in the Air Force APSR by serial number, batch number, or UII.
Benefits and Usage:
This change provides a documented procedure for the Air Force to identify serially managed items outside of the Federal Logistics Information System (FLIS) until a DOD-level procedure is established.
The Air Force provided an intra-Component code: Serialized Report Code to allow the CICP to systemically notify the Air Force APSR that an item is serially managed.

37. Questions?