1. The Future is Data Linking: Using DaSy TA to Position Your Program
Denise to kick it off
January 31, 2018

2. Facilitators Denise Mauzy, DaSy Bruce Bull, DaSy We each say hello.
Hit *6 to unmute yourself.
Sarah will mute everyone at this time.
Denise Mauzy, DaSy
Bruce Bull, DaSy

3. In the poll, select the one word that best describes your data linking efforts.
Bruce
Select the one word that best describes your data linking efforts:
Stationary
Crawling
Walking
Jogging
IronMan ©

4. Our Focus Today Importance of data linking
Activities that support data linking
TA opportunity to support data linking
Bruce
There is a lot of buzz around data linking…we are going to get focused on activities that support data linking and specifically a TA opp.

5. State Data Linking TA Opportunity
Limited Availability
TA to support states
Through October 2018
1-2 TA providers/state
Targeted use of tools and templates
States apply
Up to 6 states selected
Bruce
Post the link in the chat
We will review the form later.

6. Increased capacity to answer questions
Why link data?
Increased capacity to answer questions
Potential for efficiency
Denise

7. Informal vs Formal Data Linking
Denise
Data linking can happen informal to formal…this continuum exists within data governance, data linking…and something that crosses the two is joint data governance to support linking efforts. You will hear in our TA, joint data governance and how supports data linking.
For example, your supervisor was in a meeting with other agency supervisors and agreed to share some of your data with another agency for a particular purpose. You have to support it, but there is no established structure or documentation. You do the best you can but you know that no one in the future is likely to replicate this “one off” data linking request given that there was no established process.
So that is an informal data linking effort.
In contrast, formal data linking is
Documented
Sustainable
Sanctioned

8. Data Partnership Continuum
Denise
Make this infographic a downloadable item. This is a resource document that you can download.
Data linking is in fact a type of data partnership.
Notice that partnerships have increasing levels of formality as indicated left to right on this continuum.
Our work and the TA being offered is really around the middle two…data sharing agreement and management plan. We are not supporting handshake data partnerships. We are hoping to find states that are moving toward a culture of data use but want support.

9. Data Linking is Happening
Many industries, including education, link data
GOOD data linking requires careful planning
Preparing for data linking rather than responding to it puts you in the best position

10. Sample of an Infographic
Denise
Make this infographic a downloadable item.
EC examples of data linking-review each example
DaSy staff have been involved in some aspect of each of these data systems and are looking forward to supporting states linking efforts.
Ask respondents about what we may have missed. Put in chat box.
Sarah- Please load infographic into room

11. Please indicate which of the following data linking opportunities you might pursue in the next 12 months.
Denise
Multiselect option with Other Text field if available
Please indicate which of the following data linking opportunities you might pursue within the next 12 months.
EDHI
MIECHV
SLDS
ECIDS
CAPTA
QRIS
Part C
Part B 619
Personnel
Finance
Other

12. How is playing Candy Land similar to data linking?
Bruce
Multiple steps but not necessarily sequential route taken.
There are set backs and challenges, but we forge ahead until we reach Candy Castle or in our case the linking destination.

13. Phases of Data Linking Pre-Linking Activities Technical Activities
Post-Linking Activities
Phases of Data Linking
Bruce
We have grouped activities into three phases.
Multi-phased process. While the phases are sequential, activities within a phase can happen in whatever order that best suits the state’s needs.
*Adapted from the CIID Data Integration Toolkit

14. Pre-Linking Activities
Establish the purpose for data linking
Develop data sharing agreement (timeline, personnel, responsibilities, etc.)
Access and organize data and associated documents (data dictionary, file layouts, etc.)
Bruce
Notes:
Individual staff tenure---purpose statement communicates your reason for linking.
As part of defining your purpose, you will likely identify the questions you seek to answer. (Note: DaSy’s Critical Questions are a great place to start.)

15. Perform linking procedures
Technical Activities
Resolve data issues (timing, definitions, redundancies, variations, etc.)
Develop the linking process, including security and data quality checks
Perform linking procedures
Bruce

16. Post-Linking Activities
Document the linking process
Provide ongoing support for data linking process
Bruce

17. Resources DaSy Critical Questions DaSy Data Governance Toolkit
Joint Data Governance: Linking Data Section (Coming this Spring)
CIID Data Integration Toolkit
CEDS Align and Connect Tools
Denise
We will be accessing these resources to help the selected states—based on state priorities.

18. Sample of an Infographics

19. How to Apply for Data Linking TA
Return form by February 6th
Schedule a minute follow-up call
DaSy selects up to 6 states by February 20th
TA begins data linking activities on or about March 1st
Denise
Open up application form at this time. Sarah will post the form in the room.
Take them off mute.

20. Questions

21. Stay Connected with DaSy
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22. Acknowledgments
The contents of this presentation were developed under a grant from the U.S. Department of Education, # H373Z However, those contents do not necessarily represent the policy of the U.S. Department of Education, and you should not assume endorsement by the Federal Government. Project Officers, Meredith Miceli and Richelle Davis.