1. e-Thesis Submission: What You Need to Know About Going Global
Julie Hannaford,
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2. General Overview of Changes
Thesis and dissertation submission must now be made electronically
Upload is done via T-Space
Upload will be publicly available after convocation
OISE Library no longer requires 2 bound copies
A processing fee continues – this fee is to produce the microfiche version of your thesis and other administrative costs
SGS website
Electronic submission overview

3. What is T-Space? University of Toronto’s research repository
OISE’s T-Space Community
Intended to showcase and preserve scholarly works
Support for multiple file formats – now you can upload video/audio/data sets that support your thesis
Provides permanent URLs – no more broken links!
Searchable via Google or other search engines (with priority ranking)
Result: more opportunities for your work to be found, read, and cited

4. First Steps T-Space requires that your thesis or
dissertation be in PDF format
Use Adobe Acrobat Writer or Acrobat
Professional software/MS Word 2007
There is support in the EC if needed
If you have accompanying material, make sure that it is also available electronically – scan images, prepare audio or video files, etc.
EC Media Service can provide help with audio/video
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5. Next Steps There are naming conventions that you must follow: Thesis:
Supplementary files:
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6. Next Steps Obtain all necessary copyright permissions
SGS provides a sample permissions letter
Ensure that your thesis is formatted correctly
OISE Guidelines
Submit to the Registrar (at OISE):
Written confirmation from your supervisor that your thesis has been approved in its final form
All copyright permissions you have obtained
Signed and dated Library and Archive Canada Theses Non-Exclusive License
Proof of payment of your submission fee
If necessary, a Restricted Release Form
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7. Additional Info: Copyright
You need copyright permission if you are using someone else's work, your own previously published material, or work you have co-authored with another; this includes large direct quotes, tables, figures, images, etc.
# of words can vary. OISE guidelines note: lines of text (approx. 200 words)
Obtain permission from the copyright holder (who may not be the author)
Once you have permission, you must cite the work appropriately

8. Additional Info: Copyright
You may be able to locate publishers’ policies re: copyright/permissioning here: SHERPA/RoMEO
Additional links:
Canadian Intellectual Property Office
FAQs
Canada’s Copyright Act
U of T’s Copyright Policy
Copyright FAQ for Instructors

9. Ready to Upload! Create an account on T-Space here
SGS will be notified via and will approve your account
Once approved, you will be sent an to let you know that you can login
Once you are logged in, click on “Start a New Submission”
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10. Describing Your Content
Fill in the fields to describe your thesis or dissertation
Important: Enter your name as it appears in ROSI

11. Describing Your Content, cont’d
To choose a subject code, use this site: UMI Subject Categories
Be as descriptive as possible: the more keywords you use the more your work can be found by end users when searching via Google, etc.

12. Select a CC License (Optional)

13. Grant T-Space License

14. Now What? SGS will review your submission and let you
know when it has been approved
Once you have attended convocation, your thesis will be made public
Search the collections:
Masters theses:
Doctoral dissertations:
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15. For the Future… Be aware of copyright issues when you are seeking
publication
Did you know that when you seek publication, the copyright release form often signs the rights to your work over to the publisher?
When working with publishers, you can negotiate your copyright so that you have the right to self-archive or otherwise distribute your work; see the SPARC Author Addendum
Protecting your rights as an author allows you greater flexibility with forthcoming publications

16. Open Access “Open-access (OA) literature is digital, online,
free of charge, and free of most copyright and licensing restrictions” (
Open access increases the availability of your academic work to the research community
Prioritized  indexing of T-Space content by Google and other search engines improves visibility and citation impact – more people will read your work
Granting Councils are increasingly mandating wide dissemination of funded research outputs. CIHR and ERIC now require institutional open access archiving of publications; SSHRC supports open access in principle.
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17. Interested in Learning More?
Check out some open access links here:
Open Access Scholarly Information Sourcebook (OASIS):
Listen to John Willinsky’s recent talk at OISE on open access issues