1. ePassport Training Manual v2.3 Holcim Prepared By- Purushottam S
23 Mar 18
Prepared By-
Purushottam S

2. About ePassport
ePassport is the Central Driver Management System Project being implemented in order to achieve the objective of improved safety and incident free performance Plant and Logistics Operations
autoplant

3. Features Configurable checklists Electronic data capture & alerts
Truck / driver conditions & violations
Real time alerts for various events
Configurable checklists
By plant and stage
By frequency - Every Trip / Monthly / Yearly
Plug & Play
Can be easily integrated with other GPS / in plant solutions and ERP solutions
Insights based on past behavior
Prompt your security to validate the corrective measures taken against past trips’ violations through consequences
Offline data capture
Capability to support offline transactions up to 2 weeks
Seamless data sync to data center
Monitor Performance Metrics
Consequences - Warnings / suspensions / blacklists
Rewards for stellar performances
Actionable and data rich reports

4. APPLICATION ARCHITECTURE
Web UI
Reports
Masters
Web Application
Android App
Trip Transactions
Data Sync
Server on AWS
Integration DO
Truck Master
Mobile Application

5. TO-BE PROCESS autoplant
Yard Entry
Submit Consignment Note/ Order details & Transporter self declaration of Driver and Vehicle
One time vehicle registration
One time Driver registration
Issue of NFC Card to Driver
Safety and Security check at Yard
Announcement of Passed consequences trucks with passed driver
(Fail: Send for Approval)
Staging Yard Entry
Consequences checks
Announcement for
Reporting to Plant In
Truck and Driver Consequences check
Entry if Passed
Plant In
autoplant

6. TO-BE PROCESS autoplant
Yard Entry
Submit Consignment Note/ Order details & Transporter self declaration of Driver and Vehicle
One time vehicle registration
One time Driver registration
Issue of NFC Card to Driver
Safety and Security check at Yard
Announcement of Passed consequences trucks with passed driver
(Fail: Send for Approval)
Staging Yard Entry
Consequences checks
Announcement for
Reporting to Plant In
Truck and Driver Consequences check
Entry if Passed
Plant In
autoplant

7. TABLET APPLICATION

8. Mobile Application: Fill Checklist

9. General Instruction – Fill Checklist
Login on tablet (with Security user NFC Card)
Select Stage accurately of which transaction is to be recorded
Ask Driver for his NFC card registered in e-Passport
Swipe driver’s NFC card
Verify Driver Photo
Verify Driver License number
Enter vehicle number correctly mentioned in order details
Select movement type (Click ‘Next’)
Mark driver check items (red/ green) according to inspection (Click ‘Next’)
Mark vehicle check items (red/ green) according to inspection
Submit results.
For failed Driver/ Truck- Authorized person should approve/ reject the trip transaction from Current Status Report.

10. Sync Data
Any transactions performed on the tablet application and updates on the master’s data while tablet was online being synced to/ from server real time and automatically.
But while tablet is offline and transaction are performed on server, remains pending for syncing to tablet as well as trip transaction performed on tablet remains locally saved. When network connectivity gets resumed, user needs to manually sync this pending data to reflect this on respective masters/ reports.
Success
Fail
No Data
Download
Downloaded successfully!
Download failed!
No data to download!
Upload
Uploaded successfully!
Upload failed!
No data for upload!

11. Mobile Application: Trip Status
Some of the trip transaction can have failed compliance summary of driver and/ or vehicle if any of the mandatory check fails.
These transactions are sent to authorized personnel for approval. Here, he can approve/ reject depending on the severity of the failed item(s).
For the security operator to know the decisions made, he needs to use trip status option available in mobile application to view the decision made by authorized personnel in order to allow or disallow driver/ vehicle from entering to plant (next stage).
Approved Trips Transactions
Pending for Approval Trips Transactions
Rejected Trips Transactions

12. Application Version Info

13. To Log Out of the Mobile Application
Manual Log Out
Click on the ‘Logout’ button placed at top right side of the application.
Auto Log Out
Tablet application will automatically log out after 10 minutes of inactivity.

14. USER ROLES SUPERADMIN TRANSPORTER SUPERVISOR TRANSPORTER MANAGER
SECURITY
SECURITY MANAGER
PLANT LOGISTIC MANAGER
LOGISTIC SAFETY OFFICER
LOGISTICS OFFICER
REGIONAL LOGISTICS
CENTRAL LOGISTICS MANAGER
CENTRAL LOGISTICS SAFETY OFFICER
CARD ISSUER
CENTRAL USER
CENTRAL TRANSPORT CONTROL USER

15. SUPERADMIN : RESPONSIBILITY
Add/ Update/ Delete of Master Data
Approve/ Reject Driver Master data, added/ updated by Transporter users
Approve/ Reject the violation of checklist submission
Consequences Management
Role Privileges Management
Mapping NFC cards to driver/ Stage to Plant
Checklist Compliance Submission: BCP
Alert Management
Analyzing of Various Report

16. TRANSPORTER SUPERVISOR / MANAGER : RESPONSIBILITY
Add/ Update of Driver Master Data :Sent for approval to Plant Logistic Manager
View Approve/ Reject status of Driver Master data added/ updated
View Report
Performance Report
Consequences History Report
CSR Report
View Masters
Checklist Master
Transporter Master
Training Master
Rewards Master
Medical Ailments Master
Reject Reasons Master
View of Consequences Status

17. RESPONSIBILITY SECURITY MANAGER SECURITY CARD ISSUER
View driver master & driver consequences
View Masters
Checklist Master
Transporter Master
Training Master
Rewards Master
Medical Ailments Master
Reject Reason Master
Contacts for Alert
View Reports
Performance Report
Consequences History Report
CSR Report
Fill checklist compliance from mobile application & web (BCP)
View failed trip status from mobile application
Fill checklist consequences from mobile application
View failed trip status from mobile application
CARD ISSUER
View driver/ truck master
View driver/ truck consequences
View transporter master
Map NFC cards to driver/ security users

18. Checklist Compliance Submission: BCP View of Consequences Status
LOGISTICS SAFETY OFFICER / LOGISTICS OFFICER / REGIONAL LOGISTICS / CENTRAL LOGISTICS SAFETY OFFICER : RESPONSIBILITY
View Masters
Driver Master
Truck Master
Checklist Master
Transporter Master
Plant Master
Training Master
Rewards Master
Medical Ailments Master
Re-Issue Reason Master
Reject Reason
Contacts for Alert
User Master
View Reports
DO Report
Trip Report
Performance Report
Consequences History Report
CSR Report
Checklist Compliance Submission: BCP
View of Consequences Status

19. PLANT LOGISTICS MANAGER CENTRAL LOGISTICS MANAGER
RESPONSIBILITY
PLANT LOGISTICS MANAGER
CENTRAL LOGISTICS MANAGER
Approve/ Reject Driver Master data added/ updated by Transporters
All responsibility of Logistics Safety Officer
Add/ Update/ Delete of Master Data
Plant Master
Training Master
Rewards Master
Medical Ailments Master
Re-Issue Reason Master
Reject Reason Master
Alert Management
Map Plant-Stage
All responsibility of Logistics Safety Officer

20. CENTRAL LOGISTICS MANAGER
RESPONSIBILITY
CENTRAL USER
CENTRAL LOGISTICS MANAGER
View of following masters
Checklist Master
Driver master
Add/ Update/ Delete of Master Data
Plant Master
Stage Master
User Master
Training Master
Rewards Master
Medical Ailments Master
Re-Issue Reason Master
Reject Reason Master
View Following reports
Trip Report
Performance Report
View Report
Driver Master
Plant Master
Training Master
Rewards Master
Medical Ailments Master
Re-Issue Reason Master
Reject Reason Master
View Following reports
Trip Report
Performance Report

21. https://epassport.autoplant.in/
WEB APPLICATION
LOGIN
Enter the following URL into the address bar of the web browser:
After entering the valid login credentials, the users needs to click login button to log into the web application

22. HOME PAGE

23. SITE MAP Other Master Set Parameters Reports Log Out Menu Masters
Training Master
Rewards Master
Medical Ailments Master
Re-Issue Reason Master
Reject Reason Master
Set Parameters
Contacts for Alerts
Map Plant-Stage
Map NFC Card
Reports
Trip Report
Performance Report
Consequences History Report
Checklist Report
DO Report
Log Out Menu
Change Password
Logout
Masters
Driver Master
Truck Master
Checklist Master
Transporter Master
Plant Master
Stage Master
User Management
User Master
Privilege Master
Map Role-Privilege
Monitor
Fill Checklist
Current Status Report
Note: User can have access to only those menus/ features which have been made available to the user’s role as per role-privileges mapping configured by SUPERADMIN. (For detailed, view Map Role-Privilege in User Management)

24. Common Reporting Features
To view detailed submenus
Click here to hide Sub-menu bar
Click here to view Sub-menu bar

25. Hide or Unhide Menu Bar Click here to hide Menu bar
Click here to unhide Menu bar

26. Universal Search Records Per Page + (Add new record)
Type the text value in the search text box available as shown below and press enter key to get filtered results.
Records Per Page
The selected no. of records will be shown on the master records screen per page. The default value is 25 records per page.
+ (Add new record)
This option is used to add new records in masters. Follow on screen instruction to fill the data. (Refer respective masters option for details)
Export to Excel (Download)
This option is used to download records in masters & reports. Records will be downloaded into excel file.

27. View Record Edit Record Delete Record
This feature is used to view the already added records in the masters in read only mode. For the fields not visible in the master’s records/ reports screen, user needs to click this button to view the detailed information.
Edit Record
The record related to that row will be shown to the user. (e.g. driver details against the clicked row) View and edit the fields required to be edited.
Delete Record
Click the ‘Delete’ button available at the action column of the report. It will show the confirmation popup. User needs to click ‘Yes/ No’ to confirm delete or cancel action respectively.
Note: Truck and Driver who had done trip transactions can’t be deleted but can be deactivated from edit screen.

28. Page Navigation
For the multiple records not being displayed on the first page, get divided into pages. Use. To view the no. of records shown, see at the bottom of the report. This is formatted as “Showing start record no. to end record no. of total no. of records entries”.
To navigate one page ahead click next page button at the bottom of the report.
To navigate one page back click back page button at the bottom of the report.
To navigate to first page, click first page button at the bottom of the report.
To navigate to last page, click last page button at the bottom of the report.
To navigate to the desired page, click page no. available in the navigation options as shown in figure below.

29. Sort
To sort a report according to any column value as ascending or descending, this option can be used. Click small arrow present near the name of the column.
The default order by columns while opening any reports/ masters are as follows:
Sr. No.
Master/ Report Name
Column Name
Sorting Type 1
Driver Master
Driver ID
Ascending 2
Truck Master
Vehicle Number 3
Checklist Master
Check Type
Descending 4
Transporter Master
Transporter Code 5
Plant Master
Plant Code 6
Stage Master
Stage Name 7
Training Master
Course Name 8
Reward Master
Description 9
Medical Ailment Master
Ailment Description 10
Re-Issue Reason Master
Reason Description 11
Reject Reason Master 12
Contacts for Alerts
Alert Description 13
User Master
User Name 14
Privilege Master
Privilege Description 15
Current Status Report
Checked Time 16
Trip Report
Trip ID 17
Performance Report
Driver ID/ Truck ID 18
Consequences History Report
Driver ID/ Truck Number 19
Checklist Report
Driver ID/ Vehicle No. 20
DO Report
Delivery Order Number

30. MASTERS

31. Driver Master A
All drivers need to be registered in ePassport before having trip transactions
Click ‘Driver Master’ in menu bar. The Driver Master screen will open as shown aside. B E C D
The main differentiating item on Driver Master screen are:
Driver Master Screen
Driver Master screen heading
Driver Master viewable column heading
Driver Master records
Driver Master filter options

32. Add Driver Records
Click ‘+’ button on the top of the master records. Add driver master screen will open.
The driver records are divided into four headers namely:
PERSONAL MEDICAL
TRAINING REWARD
Note:
All mandatory fields must be filled following the datatype validations mentioned. However optional fields can be left blank if not applicable.
For driver type’ Substitute’, vehicle number is not mandatory
Driver license number needs to enter in UPPER CASE and no special characters should be there.

33. Add Driver Continued…
To select multiple values from the dropdown, user needs to select multiple values one by one. User can also type few characters in the field to get autosuggested filtered list as a dropdown.
When user click on the fields to fill a date value, dropdown calendar will appear. User can select the desired date from the calendar as shown.
Before selecting Date
After selecting Date
To upload a file (image/ photo) user needs to click ‘Choose Files’ button to select file from the file explorer to upload the same 1
User also can add images of file size between 10 KB to 100 KB.
Go to next tab 2

34. The other tab’s fields are optional; it may be filled by user or left blank if not applicable. Duplicate entries of values are not allowed.
Add Driver Continued…
User can add multiple records of the medical ailment. Duplicate entries of ailment values are not allowed.
MEDICAL
TRAINING
To add multiple records of the training details just select training course and date and click Add Course button to add course.
To add multiple records of the reward details just select reward, remark and date and click Add Reward button to add it.
REWARDS
Notes:
If any of the mandatory field is missing by user, records can’t be saved.
If the driver is already present in master, it will not save the records and flag error message.

35. Pending for Approval Driver
Add Driver: Method- I
With Approval
On adding a driver by user with role TRANSPORTER MANAGER/ SUPERVISOR, the driver record will be added with the status ‘Sent for approval’ and It will be shown only on the approver’s (PLANT LOGISTIC MANAGER/ SUPERADMIN) screen and the transporter’s screen by whom this record was added.
Notes: Driver added by Transporter can have trip transaction only after approval by PLM.
If transporter edits already approved driver, it again goes to send for approval to PLM.
Rejected Driver 
Approved Driver
Pending for Approval Driver 

36. Add Driver: Method- II Without Approval
On adding a driver by user with add driver privileges & role SUPERADMIN/ PLANT LOGISTIC MANAGER, the driver record will be added and it will reflect on the driver master screen directly.
Note:
Driver added by SUPERADMIN/ PLANT LOGISTIC MANAGER can have trip transaction as soon as it is added in Driver Master.
Driver records rejected by PLM
Transporter views reject reason added by PLM

37. View Driver Records
For the fields not visible in the driver master’s records/ reports screen, user needs to click view button to view the detailed information. This information will be visible as read only screen.
Notes:
User can have access to only driver records in driver master mapped to same plant code as that of plant of logged in user.
Driver records added by transporter as pending for approval and rejected will only be visible to respective transporter and SUPERADMIN/ PLANT LOGISTIC MANAGER of the same plant.
User with role TRANSPORTER MANAGER/ SUPERVISOR can have access to only driver records in driver master mapped to same transporter code.

38. Edit Driver Records: Delete Driver Records: Without Approval
On editing a driver by user with add driver privileges & role SUPERADMIN/ PLANT LOGISTIC MANAGER, the driver record will be added and it will reflect on the driver master screen directly.
With Approval
On editing a driver by user with role TRANSPORTER MANAGER/ SUPERVISOR, the driver record will be updated with the status ‘Sent for approval’ and It will be shown only on the approver’s (PLANT LOGISTIC MANAGER/ SUPERADMIN) screen and the transporter’s screen by whom this record was added.
Approver need to approve/ reject the pending for approval driver records.
Delete Driver Records:
This feature is used to delete the already added records in the masters.
Note:
Driver who had done trip transactions can’t be deleted but can be deactivated from edit screen.

39. Map NFC Card Map NFC Card: From Map NFC Card Screen
In order to follow tablet application transactions, it is necessary to have NFC card mapped against valid users.
NFC card can be issued to driver and the security user.
Security needs this card to login on tablet application whereas driver needs to perform trip transactions.
Map NFC Card: From Map NFC Card Screen
NFC tag ID is read from the reader will be auto copied to clipboard, user only needs to press ‘CTRL+V’ key combination to paste the NFC tag ID in the NFC tag ID fields.
To select driver ID/ Security user name from the autosuggest dropdown, user needs to type few characters in the field to get autosuggested filtered list as a dropdown.

40. Map NFC Card: From Edit Driver/ Security Screen
Step 1: Click ‘Edit’ button from action column available in the extreme left side of the master’s screen. Respective edit screens will open.
Step 2: Click ‘Map’ button available near NFC card field as shown in figure below:

41. Truck Master
To perform the transactions related to the truck, first we need to register truck in ePassport.
Click ‘Truck Master’ in menu bar. The Truck Master screen will open as shown aside.

42. Add Vehicle Records: From ePassport
Click ‘+’ button on the top of the master records. Add truck master screen will open.
Note:
Only inbound vehicles can be added from ePassport.
All mandatory fields must be filled following the datatype validations mentioned. However optional fields can be left blank if not applicable.
For vehicle type Bulker, PVC date of Issue is mandatory.
Validity date of PVC will be auto populated by 6 months less one day later of PVC date of issue
Vehicle number needs to enter in UPPER CASE and no special characters should be there.

43. Add Vehicle Records: From SAP

44. View vehicle Records
For the fields not visible in the truck master’s records/ reports screen, user needs to click view button to view the detailed information. This information will be visible as read only screen.
Notes:
View button will only be available if privileges set by admin to the logged in user’s role.
User can have access to only truck records in truck master mapped to same operating company code as that of operating company code of logged in user.

45. Edit truck Records: Delete truck Records:
For truck data received through integration from SAP is partially editable. The fields ‘Road Tax Renewal Date’, ‘PVC Date of Issue’, ‘Validity Date of PVC’ (auto generated) can be changed.
Inbound truck records maintained in ePassport can be updated from E-Passport web application as well as from SAP.
While update, user cannot change vehicle’s operating company code.
Delete truck Records:
There is no option to delete the truck record, instead it can be deactivated.

46. Checklist Master
Before submitting checklist’s compliance results while having trips transactions, first we need to add checklist records in ePassport.
Checklist added in checklist master will be available to the respective stages of the plant
User can have access to only checklist records in checklist master mapped to same Plant code as that of plant code of logged in user.

47. Add Checklist Records:
Click ‘+’ button on the top of the master records. Add checklist master screen will open.
Notes:
All mandatory fields must be filled following the datatype validations mentioned. However optional fields can be left blank if not applicable.
For check type vehicle, vehicle type is need to be selected.
Check at Stages is only applicable for frequency type ‘Every trip’.
Checklist of frequency ‘monthly/ yearly’ can be filled/ submitted through their respective truck/ driver master screens.

48. Add Checklist Continued…
To upload a checklist icon (image/ photo) user needs to click ‘Choose Files’ button to select file from the file explorer to upload the same
Uploaded icon will appear while filling checklist compliance of truck/ driver.
If override by superuser is marked ‘Yes’ for mandatory checks, failure of same will be sent for approval to PLM. Otherwise it will be directly aborted by system itself.
Ideal response value as ‘Yes/No’ will be retrieved on fill checklist screen as ‘Green/ Red’ as default decision respectively. 1 2

49. Add Checklist Continued…
User needs to click on ‘Choose Plant Code’ to select plant codes and check type as optional or mandatory
Marked Mandatory
Marked Optional
Checklist will be saved for marked plants only.
Unmarked plants will be ignored.
If checklist is marked as mandatory, then saved as mandatory for the marked plant.
If checklist is not marked as mandatory, then saved as optional for the marked plant.
Selected Plants
Unselected Plants

50. Transporter Master
Driver and vehicle should be mapped with transporters they belong.
While adding/ updating truck/ driver master records, transporter details is fetched from this master.
Hence, first we need to register Transporter in ePassport.
Transporter are available plant wise. Hence user cannot access other plant’s transporter details

51. Stage Master Plant Master
Plant Master includes list of all plant details available in ePassport.
New Plant can be added from add plant option.
Only SUPERADMIN user can do changes in this master
In order to map stages to the applicable plants, stage master should already be added with valid stage records. Hence first we need to add stage records in ePassport.
New Stage can be added from add stage option.
Only SUPERADMIN user can do changes in this master.

52. Training Master Rewards Master
While registering driver in ePassport, we need to enter optional training details. The training course details are fetched from this master. Hence first we need to add training records in ePassport.
New training course can be added from add training option.
Only SUPERADMIN user can do changes in this master.
While registering driver in ePassport, we need to enter optional rewards details. The reward’s details are fetched from this master. Hence first we need to add rewards in ePassport.
New rewards can be added from add reward option.
Only SUPERADMIN user can do changes in this master.

53. Medical Ailments Master
Re-Issue Reasons Master
While registering driver in ePassport, we need to enter optional Medical Ailments details. The medical details are fetched from this master. Hence first we need to add Medical Ailments in ePassport.
New Medical Ailments can be added from add Medical Ailments option.
Only SUPERADMIN user can do changes in this master.
While mapping NFC cards to driver/ security user, if they are already issued with NFC card, card issuer needs to select reason for re-issue. The reason are fetched from this master, hence first we need to add Re-Issue Reasons in ePassport.
New Re-Issue Reasons can be added from add Re-Issue Reasons option.
Only SUPERADMIN user can do changes in this master.

54. Reject Reasons Master
There are two types of reject reasons maintained in this master. Driver Master Reject; Trip Reject.
Plant Logistic Manager/ SUPERADMIN can reject the pending for approval driver records added by transporters with the reason fetched from this master.
Plant Logistic Manager/ SUPERADMIN can reject the Send for Approval trip transactions from Current Status Report with the reason fetched from this master.
New Reject Reasons can be added from add Reject Reason option.
Only SUPERADMIN user can do changes in this master.

55. Set Parameters

56. Contacts for Alerts
Alerts are sent for different event occurred in E-Passport. In order to send these alert, contacts detail is needed which is provided in this master.
New contact details can be added from add contact option.
Only SUPERADMIN user can do changes in this master.
Notes:
Multiple contacts details can be added comma separated
A alert type can be added once only, after that user can modify the same.

57. Alert Types Driver added to driver master
- alert
Event
Frequency
Number of alerts
Recipient
Recipient List
Driver added to driver master
When transporter adds driver to driver master and it is sent for approval
Real – Time
Once per driver
Approver - All mentioned in master
-To Driver Added from Contacts for Alerts Master
Once a day
Once for that date
PLH - All mentioned in master
Violation in driver - truck checklist
When a driver / truck checklist fails
Once per transaction
Transporter - All mentioned in master
-To Transporters of Truck -To Checklist Violations from Contacts for Alerts Master
-To Checklist Violations - Approver from Contacts for Alerts Master
Transporter supervisor / logistics - All mentioned in master
Blacklisted trucks / drivers
When a driver / truck is blacklisted
-To Blacklisted from Contacts for Alerts Master
Once a day / week

58. Map Plant-Stage
We have seen two masters namely Plant Master and Stage Master. Here user can map Plant with their respective stages.
This will define which plant have which no. of stages and their sequence. This defines in which order the trip transactions should be carried out as first stage, intermediate stages and the last stage.
Only SUPERADMIN user can do changes in this screen.

59. Map Plant-Stage Continued…
To set the stages order, drag and drop the stages from Stage List up and down to sort them. 2 3 1
Click delete button to delete the mapped stage from plant. 2 1

60. User Management

61. User Master
In order to get access to ePassport application, user first need to register into to it.
New user details can be added from add user option.
Only SUPERADMIN user can do changes in this master.

62. Monitor

63. Fill Checklist Fill Checklist: Every Trip
There are two types of checklist that can user/ traffic marshal can fill against vehicles and drivers. Every trip checklists and Monthly/ Yearly checklists.
Fill Checklist: Every Trip
This option is used to perform the Driver-Vehicle Mapping followed by recording respective checklist compliances against the trip at each stages.
This checklist appears in every trip transaction at each stages, each time when driver and vehicle reports.
This type of checklist can be filled from tablet device as well as from web application.

64. Fill Checklist: Every Trip Continued…
Security person cannot proceed to next if:
Driver is Deactivated
Driver ID is rejected by PLH
Driver ID is pending for approval by PLH
Driver is Blacklisted
Driver is Suspended
Driver License has expired on/ before today
Security person cannot proceed to next if:
Vehicle is Deactivated
Vehicle is Blacklisted
Vehicle Insurance has expired on/ before today
Vehicle is Suspended
PVC validity has expired on/ before today (For Bulker only)

65. Fill Checklist: Every Trip Continued…

66. Fill Checklist: Every Trip Continued…

67. Fill Checklist: Every Trip Continued…

68. Fill Checklist: Monthly & Yearly
This checklist type need to be filled per month or year, each time when driver and vehicle reports.
This type of checklist can be filled from web application only.
Once checklist is submitted, option to fill checks will appear next when month or year get completed for monthly and yearly checklist respectively. i.e. Monthly Checklist submitted on 2nd day of month then next time, checklist will appear after 30 days in next month.
This checklist needs to be filled individually for drivers and vehicles from their master screens respectively.
Notes:
To have monthly / yearly checklist transaction of newly registered driver/ vehicle, it is needed that ‘every trip’ transactions must be performed prior.
Monthly yearly checklist button will be disabled, if drivers/ vehicles are deactivated/ suspended/ blacklisted/ rejected or pending for approval drivers.

69. Fill Checklist: Monthly & Yearly Continued…

70. Fill Checklist: Monthly & Yearly Continued…

71. Current Status Report
Current Status Report (CSR) shows the list of all transactions of Truck- Driver checklist submitted at all stages mapped to the plant. The records will be maintained here till the last stage gets passed by both truck and driver. After 10 minutes of submitting checks at last stage, all the transactions will be reconciled and will be moved to Trip Report.
Status: Current Status Report trip status. The statuses are as follows:
Ongoing: All mandatory checks are passed for Truck and Driver at Yard or Staging Yard. Or if transaction is approved.
Close: All mandatory checks are passed for Truck and Driver at Plant. Or if transaction is approved.
Send for Approval: Any of the Mandatory check fails for Truck or Driver at any stage, and selected ‘Yes’ for Override by Superuser in checklist master.
Aborted by User: Pending for Approval trip transaction is rejected by user.
Aborted by System: Any of the Mandatory check fails for Truck or Driver at any stage, and selected ‘No’ for Override by Superuser in checklist master. And pending for approval transactions get auto aborted after 24 hrs

72. Current Status Report Continued…

73. CONSEQUENCES MANAGEMENT
In order to manage driver/ vehicle compliances, various action can be taken against them. Authorized user can blacklist or suspend driver/ vehicle, if their performance is very bad. Or he can generate a warning against them so that security person can take appropriate action while having trip transaction.
BLACKLISTED
SUSPENDED
WARNING
No Symbol
ALL OK

74. Modifying Consequences: From truck/ Driver Master / Performance/ Consequences History Report1 2
Revoke 1 2
Notes:
Driver/ Truck with warning can have trip transaction, only the warning message will be shown in fill checklist screen.
Driver/ Truck with suspension cannot have trip transaction till suspended date.
Blacklisted Driver/ Truck cannot have trip transaction till they revoked.

75. Reports

76. Trip Report
After 10 minutes of submitting checks at plant stage with passed compliances of both truck and driver, all the related transactions will be reconciled and moved to Trip Report. Trip Report shows the list of latest/ last checklist compliance transactions of Truck- Driver submitted at each stages. The records will be maintained here after the last stage gets passed or trip get aborted.
Status: Trip status. The statuses are as follows:
On hold: For outbound trip only if plant compliance is passed/ approved but no DO is mapped with trip.
Done: For outbound trips if plant compliance is passed/ approved and DO is mapped with trip. For inbound trips if plant compliance is passed.
Aborted by user: Plant’s Pending for Approval trip transaction is rejected by user.
Aborted by system: Any of the Mandatory check fails for Truck or Driver at plant stage, and selected ‘No’ for Override by Superuser in checklist master.

77. Performance Report
Performance report shows performance of driver and vehicle according to number of trips and checklist compliances results submitted as stages while having trip transactions. For drivers, it shows performance slab according to percent compliance summary obtained from all the stages. It also shows number of unique vehicles driven by driver.
Calculation of compliance per trip:
50% of the compliance is based on mandatory checks.
50% of the compliance is based on optional checks.
If any of the mandatory checks fail, the % for mandatory checks will be recorded as 0%.
If any of the mandatory checks have failed, the optional checks will not be calculated for the driver / vehicle either.
Performance Slab:
Excellent: 90% - 100%
Good: 65% - 90%
Average: 50% - 65%
Poor: <50%

78. Consequence History Report
Consequences history report shows details of all active consequences added against driver and truck as for selected period.

79. Checklist Report
Checklist report shows details monthly/ yearly checklist submitted for driver and vehicle for selected period.

80. Delivery Order Report
The Delivery Orders (DO) received from SAP will be shown here.

81. LOG OUT MENU

82. Change Password
From here user can change his current password to new one.
Step 1: Enter old password and new password.
Step 2: Re-enter new password and click ‘Change Password’ button.
For Correct old password and matching new password in both the fields in correct format, it will save the changes.

83. To Log Out of the Web Application
Version Info.
There is application version number mentioned at upper right corner of the web application.
To Log Out of the Web Application
Click ‘Logout’ to logout from the current session. User will be redirected to the login screen.
Note:
After 8 Hours of inactivity, application session expires. If user re-opens E-Passport web application, it will automatically redirect to login screen.
Also if user close the web browser without logged out of the application and if user re-opens E-Passport web application, it will automatically redirect to login screen.
For above both cases, user needs to re-login.

84. Thanking You !!!
Prepared By-
Purushottam S