1. Office of Environmental Health and Safety Services Overview
Office of the Chief Operating Officer
June 27, 2012

2. Agenda
Overview of the Office of Environmental Health and Safety (OEHS) Core Functions
Safety and Industrial Hygiene Programs
Environmental Programs
Questions

3. Mission
Driving World Class Environmental, Health and Safety Solutions to Support a Safe, Learning, and Working Environment.
The Office of Environmental Health and Safety is dedicated to providing a safe and healthy environment for the students and employees of the Los Angeles Unified School District. This mission is supported through periodic inspections of existing District facilities, and careful evaluation of all school sites to ensure a school environment that is health-protective and conducive to learning.

4. Organizational Structure
Overview of OEHS Core Functions
Organizational Structure
As of June 30, 2012

5. Overview of OEHS Core Functions
OEHS administers a wide range of environmental, health, and safety programs including:
Indoor environmental quality, odor & other air quality
Assessment of new school sites
Emergency management/response
Workplace injury reduction
Training for safe work practices
Safe school inspections
Waste management (solid waste and recycling)
Hazardous waste management
Design criteria for healthy and sustainable schools
Accident management and loss related data reporting

6. OEHS programs (cont): Overview of OEHS Core Functions
Traffic and pedestrian safety
Management of hazards related to industrial facilities near schools
Environmental compliance
Site assessment and remediation activities
Drug and alcohol testing
Medical surveillance of employees
Coordination of District drinking water flushing program
Compliance oversight of asbestos and lead abatement

7. OEHS related performance reporting
Overview of OEHS Core Functions
OEHS related performance reporting
OEHS has developed a number of reports intended to provide sites and Divisions with data that can be used to assist in prioritizing activity related to minimizing losses. OEHS’s outreach efforts include the following standard reports:
OEHS Scorecard: Quarterly Performance Report
Quarterly Drinking Water Flushing Report
OEHS Overall Performance Report (for sites and/or Divisions)
Safe School Inspection Report Card
Emergency Operation Center % Operability Report
Additional reports are periodically developed and can be developed upon request.

8. Sent out to 19 Divisions, including the ESC’s
OEHS Scorecard: Quarterly Performance Report
Sent out to 19 Divisions, including the ESC’s

9. OEHS Needs Assessment Program
Overview of OEHS Core Functions
OEHS Needs Assessment Program
In an effort to better evaluate the quality of a Division or site’s implementation, coordination and ongoing maintenance of required occupational safety, industrial hygiene and environmental compliance activities, OEHS has developed the OEHS Needs Assessment process to evaluate the effectiveness of critical safety, health and environmental programs managed by the Division/sites.
The OEHS Needs Assessment process involves the review of relevant health, safety and environmental performance measures and a thorough site physical and documentation audit utilizing the LAUSD Safe School Inspection (SSIP) Process.

10. OEHS Needs Assessment Report
The assessment provides an overall performance scorecard and comprehensive recommendations for improvement.

11. All current OEHS documents are located within the site.
Overview of OEHS Core Functions
OEHS Webpage
The intent of the OEHS webpage is to provide a comprehensive and user friendly location for the public and staff to access information and services provided by OEHS.
All current OEHS documents are located within the site.

12. OEHS Website: OEHS Documents page
Published OEHS related reference guides are available.

13. OEHS Website: Main page
On the OEHS main page, there is a link specific for site administrators
Located at bottom of the web page:

14. The page provides useful information for site administrators
OEHS Website: Site Administrators Page
The page provides useful information for site administrators

15. OEHS Academy Program Overview of OEHS Core Functions
In an effort to better educate District staff with collateral OEHS responsibilities, OEHS has developed the OEHS Academy. The academy includes comprehensive training on specific OEHS topics.
The goal of the program is to provide training and supporting materials so that staff can better understand:
The complex world of environmental and safety management
The services provided by OEHS
How to get support when needed.

16. Carlos Torres Environmental Health Manager
Safety and Industrial Hygiene Programs

17. Safety and Industrial Hygiene Programs
Services provided by unit:
Consultative services to schools, divisions and offices
Safety auditing, assessment and analysis
Emergency and complaint response
Manage three District Emergency Operations Centers (EOC)
Industrial hygiene services
New construction safety reviews and occupancy inspections
Asbestos compliance oversight and inspection services
Regulatory compliance (Cal/OSHA, DOT, DPH, etc.)
Traffic and pedestrian safety services
Accident prevention, safety/IH training and technical support

18. Regulatory Compliance Support:
Safety and Industrial Hygiene Support for the ESC’s
Regulatory Compliance Support:
OEHS reviews regulatory requirements and develops programs to ensure District compliance with applicable standards.
OEHS provides assistance to schools in the implementation of these programs. OEHS estimates over 30 significant Cal/OSHA required programs that apply to District operations.
OEHS manages Cal/OSHA site inspections, coordination of citation/hazard abatement with schools and appeals.

19. Industrial Hygiene Services:
Safety and Industrial Hygiene Support for the ESC’s
Industrial Hygiene Services:
OEHS industrial hygiene staff monitors and oversees situations that involve:
Outdoor air quality (as a result of air pollutants)
Indoor air quality (as a result of mold, fire, water damage, etc.)
Indoor environment (such as noise pollution, EMF, etc.),
Environmental hazards (such as monitoring of methane levels and clean up of mercury spills)
Lead in drinking water
Asbestos exposure

20. Safety and Industrial Hygiene Support for the ESC’s
Safe School Inspection Program:
OEHS staff conducts routine safe school inspections at all school sites. This comprehensive inspection evaluates the extent to which school conditions and operating practices are in compliance with regulatory standards and District policies.

21. Safety and Industrial Hygiene Support for the ESC’s
Back-to-School Safety Program:
OEHS has developed a comprehensive process to provide safety services to schools and administrators at the beginning of the new school year.

22. Safety and Industrial Hygiene Support for the ESC’s
Drinking Water Flushing Compliance:
OEHS generates and distributes quarterly performance report.

23. Pat Schanen
Environmental Health Manager
Environmental Programs

24. Environmental Programs
Services provided by unit:
Manage District’s solid waste and recycling programs
Coordinate hazardous waste pick-ups from school
Prepare and update City or County site specific fire business plans/contingency plans
Conduct environmental compliance inspections
Conduct various surveys (i.e. air quality, EMF, etc.) at schools
Conduct storm water pollution prevention inspections at construction sites and garages
Conduct environmental compliance training
Provide site assessment and remediation services

25. Environmental Compliance Support for the ESC’s
Site Assessment Program:
The District is a nationally recognized leader in the site assessment field. Services provided by OEHS include:
Conducting environmental investigations and remediation (clean-up) at both proposed new-school sites and existing schools/facilities
Overseeing design/construction of methane mitigation systems at new and existing school sites. Provide technical oversight of maintenance, operation and monitoring of methane mitigation systems
Providing technical oversight of investigations and remediation of leaking underground storage tank sites

26. Solid Waste Management:
Environmental Compliance Support for the ESC’s
Solid Waste Management:
In December 2011, LAUSD awarded a District-wide rubbish collection and recycling services contract to Consolidated Disposal Service, LLC, which is a subsidiary of Republic Services, Inc.
Under the direction of OEHS, this contract will provide support to the District in an effort to divert more of its waste stream from landfills by:
Launching a renewed effort to increase recycling throughout the District
Developing site specific training and incentive programs
Introducing composting programs at select schools

27. Waste Management and Recycling
Waste Management Awareness Efforts!

28. Environmental Compliance Support for the ESC’s
Hazardous Waste Management:
OEHS manages the District’s Hazardous Waste Program, which involves waste stream analysis and classification, packaging waste, manifesting waste, transportation, storage, disposal, reporting, budgeting, and recordkeeping activity.

29. Environmental Compliance Support for the ESC’s
Chemical Safety Coordinator Program:
OEHS manages the District’s site specific Chemical Safety Coordinator program.
Identified certificated staff are assigned responsibilities and paid a biannual stipend to perform required regulatory duties related to the handling, storage and disposal of chemicals used in the classroom.

30. Environmental Compliance Support for the ESC’s
Industrial Facilities in Proximity to Schools:
In 2003, the Board of Education adopted a resolution regarding industrial facilities adjacent to District schools.
High risk facilities are defined as an industrial facility whose normal operation presents a risk of explosion, or may potentially expose school occupants to hazardous air emissions.
As of May 2012, OEHS staff identified 149 schools with high risk facilities located within 500 feet.
OEHS staff is in the process of uploading this information to the OEHS website for use by schools in developing their Safe School Plans.

31. Environmental Compliance Support for the ESC’s
Additional environmental services provided by OEHS:
Manage California Environmental Quality Act (CEQA) requirements for all new-school and existing-school construction projects
Develop procedures to assure environmental reviews of proposed District projects
Assure compliance with CEQA Mitigation Monitoring and Reporting Plans
Review and provide input to Planning Agencies regarding proposed off-site projects that could potentially impact school sites
Serve as primary District resource regarding electromagnetic field (EMF) issues, including cell-tower antennas and WIFI installations

32. Class Exercise One: Group Discussion
Scenario:
You get a call at 10:00 a.m. that a CalOSHA inspector has arrived at one of your schools. The inspector states that he is there due to an employee injury compliant and he is requesting copies of site inspection records. The inspection is not going well and the site administrator has called you requesting assistance.
Let’s brainstorm. What would be the appropriate steps to take?

33. Class Exercise Two: Group Discussion
Scenario:
A B&G worker finds a leaking unlabeled container while cleaning up the basement of a building on the school campus. The chemical smells foul and the worker complains that he is dizzy and the chemical has burned his hand.
Let’s brainstorm. What would be the appropriate steps to take?

34. Class Exercise Three: Group Discussion
Scenario:
A parent has notified the site administrator that their son has been hospitalized due to something they believe he was exposed to yesterday at school. At the same time, a news reporter calls the Superintendent’s office inquiring about the hazardous situation that caused the student to be hospitalized.
You get a call from the Superintendent’s office requesting support.
Let’s brainstorm. What would be the
appropriate steps to take?

35. Questions?
Thank you
Office of Environmental Health and Safety 333 South Beaudry Avenue, 28th Floor Los Angeles, CA Phone: (213) Fax: (213)