1. Event Request from Employer/Company*
To reserve the space for Employer, College must be willing to co-sponsor & have a staff presence at event
Indemnification Agreement and insurance required
Alert Risk Management of riskier activities for approval
Alert Employer of give-away item restrictions & to follow policies (caterer & tent list etc.)
Will College
Co-Sponsor Event?
Yes
Normal
Info session, etc.?*** No
Determine Lead Sponsor
Option 2
Employer is Sponsor
Yes No
Yes No
Yes
Is event indoors?
Do not arrange event
Policy AD02 applies and request must be made by Employer to Strategic Communications.
Only open to PSU students
College can reserve space
No Indemnification
Agreement required
No need for PSU funding
No need to attend
Alert Employer of give-away item restrictions & to follow
policies (caterer list etc.)
Option 1 College is Sponsor
Yes
University sponsored event
College does all contracts directly for tents /caterer etc. and pays all expenses
Alert Risk Management of riskier activities for approval
Yes
Only open to PSU students
No Indemnification
Agreement required
No need for PSU funding
No need to attend
Alert Employer of give-away item restrictions
Do not arrange event
Policy AD02 applies and request must be made by Employer to Strategic Communications.
Event Request from Employer/Company*
Is Employer
a Partner of College?**
START No
Will College
Co-Sponsor Event?
Yes No
Yes
Do not arrange the event as Policy AD02 applies and request must be made by Employer to Strategic Communications.
Do not arrange the event as Policy AD02 applies and request must be made by Employer to Strategic Communications. No
Yes
Normal
Info session, etc.?***
Is event indoors? No
Flow Chart for Guidelines for University Park Academic Colleges working with Companies for Recruiting Purposes to Reserve University Space.
* Employer/Company can be used interchangeably, but are intended to be non-University organizations requesting University space to do recruitment type activities.
** Partner refers to the Employer participating in the College’s formal Corporate Sponsor Program or similar to restrict this from being any Employer/Company.
***Normal info session includes workshops and interviews but not picnics, conferences, game nights, etc.