1. Procurement Management Information System (PMIS)
Presentation to Key Stakeholders
HATC, June 2012

2. Agenda Why PMIS? Project Scope & Objectives
What have we done so far? Progress
What might go wrong? Risks
Finance
How can you help? Summary
Questions & Answers

3. Project Scope Districts PMIS Donors Suppliers Projects Ministries
Governorate
Projects
Districts
Ministries
Donors
AFMIS
Min Finance
Web Site
Central
Bank of Yemen
HATC
Suppliers
Min Planning
HTB

4. Project Scope Pilot Sites
Core Sites
Ministry of Finance
Ministry of Planning & International Cooperation
HATC
HTB
Spending Sites
Ministry of Public Works and Highways
Public Telecommunication Corporation (PTC)
Public Electricity Corporation
Customs Authority 

5. Project objectives

6. Progress
As set out in the approved strategy “PMIS: An enabler of Procurement Reform” we have:
Undertaken requirements analysis to create specification
Issued RFP, Evaluated Responses, Selected Vendor
Contracted with Vendor and Consultant
Completed detailed requirements analysis
Published HATC website which operate as Yemen procurement portal , ( now up to 43 government organization publish their tender notices and results )
We will now start to review:
Proposed solution

7. Requirement definition Business requirement mapping
PMIS plan and progress
Requirement definition
CRP 1
Business requirement mapping
SU training
CRP2
User acceptance
Transition
Go live
Sep 11
Oct
Nov
Dec
Jan
Feb
Mar
Apr
May
Jun
Jul
Aug
Sep
Oct
Nov
Dec
Jan
Feb
Mar
Apr 13

8. PMIS Project Progress Summary*
Project Progress As of
10-May-2012
Planned Start Date
06- Feb-2011
Actual Start Date
11-Jul-2011
Planned End Date
17-Apr-2013
Actual End Date
N/A
Planned Duration**
561 Days
Actual Duration (to date)
328 Days
Planned Duration (to date)
Planned Phase
Definition & Elaboration Phase
Actual Phase
Planned Completion % (Work)
32%
Actual Completion %
29%
Delays to date (days)
% Variance
-3%

9. Key risks
Security Situation – causing delay and work to be diverted to out side of Yemen (Amman ) .
Stakeholder Engagement – we need help from stakeholder organisations
Time and commitments from “Super Users”
Top & Senior Management Support
Infrastructure & Equipment
Expected Change Resistance
Connectivity between sites

10. PMIS FINANCING ( PILOT PHASE ) (ROLL OUT )
GoY from WB Grant 3,500,000 USD
Arab fund 500,000 KD
(ROLL OUT )
Not defined

11. PMIS Roll out High level Plan
Phase
Scope
2013
2014
2015
2016
2017 ….
First phase
All ministries
Second phase
Governorate
Third phase
Public corporation /FUNDS
Fourth phase
Districts

12. Estimated cost for PMIS Roll out
Component
PLAN / YEAR
Total
2013
2014
2015
 2016
Oracle Software licence costs *
$850,000
$1,150,000
$650,000
$3,500,000
Software Customisation , Enhancement & roll out
$1,900,000
$1,850,000
$450,000
$4,850,000
Data center expansion & disaster recovery
$600,000
$1,200,000 $0
$1,800,000
Network & comm.**
$350,000
$300,000
$1,300,000
Pc's & peripherals
$150,000
$250,000
$180,000
$760,000
Training & awareness
$100,000
$50,000
$400,000
Consultancy
$550,000
Project management
$200,000
Help desk (call center)
$80,000
$230,000
$4,300,000
$5,180,000
$2,130,000
$1,980,000
$13,590,000
* It doesn’t include prices of software Post Warranty Service Period
** It doesn't include Monthly fees

13. Summary ( required support )
The potential benefits from PMIS are huge for GoY and the nation
We have made good progress in a challenging environment
There is a lot more to do
We need :
Stakeholder Engagement – we need help from stakeholder organisations
Time and commitments from “Super Users”
Top & Senior Management Support
Infrastructure & Equipment
Change management program
Connectivity between sites
Full cooperation and support from AFMIS Project
incentives for PMIS super user team and end user .
Finance for (roll out ) future PMIS phases.

14. Questions and Answers
Thank you!