1. Software as a Service (SaaS) Strategy and Brokering IT Contracts Workshop
Ben Berry – CIO-ODOT
October 14th- 15th 2009

2. Overview Dugan Petty (State CIO) PURPOSE EXECUTIVE SPONSOR CO-OWNERS
David Almond (Transformation Administrator - Department of Administrative Service)
Julie Pearson
(CIO - Secretary of State)
Dugan Petty
(State CIO)
Derive a SaaS
(Software as a Service) strategy and a standardized process for brokering IT contracts on a statewide basis to reduce IT procurement cycle time and obtain cost efficiency.
PURPOSE
EXECUTIVE SPONSOR
CO-OWNERS

3. Kick off
Dugan Petty – State CIO
Executive Sponsor
October 14th 2009

4. SaaS Procurement Process
Workshop Scope
SaaS Procurement Process
Flow
Brokering
IT Contracts
SaaS Strategy
Create a stakeholder-based consensus driven state SaaS strategy.
Use waste identification and process improvement methodology to reduce the non-value added time in SaaS procurement.
Produce stakeholder driven consensus decision on SaaS applications for enterprise licenses.

5. SaaS Overview Rishi Sood Research Director-Gartner October 14th 2009
State & Local Environment
SaaS and AO
Next Steps in Technology Management
Rishi Sood
Research Director-Gartner
October 14th 2009

6. Introduction Master Change Facilitator Ben Berry-CIO ODOT Facilitators
Gabriela Pop, MBA-ODOT IT Intern
Joyce Wu, MBA-ODOT IT Intern
Howie Pham, MBA-ODOT IT Intern
Coordinator
Vickie Warner-Executive Assistant
John Kazmierski-Videographer
Participants Introduction & Icebreaker

7. Ground Rules Everyone participates and respects ideas
Listen actively, try not to interrupt
Be honest
Feel free to respectfully challenge one another by asking questions
One report-out for each breakout team
Others…

8. Synchronize the Organization
Gather people from key agencies to create consensus decision making, both insiders and outsiders.
Outside Vendors
Agency Procurement Office
Department of Justice
Master Change
Facilitator
Agency
CIO's
The Team
Facilitators
State Procurement Office

9. The Art of Decision Making
consultative
L L LF LF M
consensus
autocratic
(assumes Goal Congruence)
No group
Self or written
information
Leader meets
with people one
on one
Collects info
Leader makes
decision
Leader meets with
group in open forum
Prompts ideas and
considers input
Leader still makes
decision
Group
participation
Group Decides
Gather info and
then Leader
decides
More time to decide
(more developmental)
Group decides
Less time to decide
(time efficient)
Leader decides

10. Software-as-a-Service Transformation Life Cycle
Results Integration
Software-as-a-Service Transformation Life Cycle
Transformation Life Cycle Stages
Shared
Vision
Shared Vision
(Gartner)
Blueprint
SaaS
Strategy
Construction
SaaS Procurement Process Flow
Construction
Brokering IT Contracts
Leveraged
Investment
New Opportunity
Continuous
Improvement
Optimize

11. Breakout Teams (Discussion about Team Scope)
Team A: SaaS Strategy
Pointed Facilitator: Gabriela Pop
Team B: SaaS Procurement Process Flow
Pointed Facilitator: Joyce Wu
Team C: Brokering IT Contracts
Pointed Facilitator: Howie Pham

12. Team A – Report-Out SaaS Strategy

13. Team B – Report-Out SaaS Procurement Process Flow

14. Team C – Report-Out Brokering IT Contracts

15. Thank You !