1. Medication Education Module 6
Medication Transfer
Trainer Preparation:
Print for handouts
-MAP Policy Transfer/Transport of Medication
-Power point handouts
-Sample agency Transfer form
-Print pg. 2 “Objectives” to test staff knowledge before and after the training. (Use as your training documentation)
Corresponding training Information can be found on Pgs and Responsibilities in Action (RIA) Curriculum that can be downloaded at scroll down to "what would you like to do" and select View MAP training resources and curriculum, then select DDS MAP training resources; once there you will see MAP Curriculum and Adjunct Materials

2. Objectives 1. What is a medication transfer?
2. How is medication supplied to a Day Program?
3. Who can transport medication?
4. How is a transfer documented?
What I know about Medication Transfer before the training: 1. 2. 3. 4.
What I learned about Medication Transfer after the training:

3. Medication Transfer Meds may be transferred to a different location
Day program/day hab
Another MAP registered site
Pharmacy for repackaging/relabeling
Hospital requesting supply
Specific list can be found in MAP Policy 10-10
LOA is a transfer of medication and is discussed in detail in Medication Education Module 5

4. Medication Transfer Current signed HCP order for the medication
Appropriate label/no hand printed changes or directions change sticker
Tamper-resistant packaging
Dated medication release document
Requirements for medication transfer

5. Medication Release Document
Where the medication is being transferred to and from
Medication name and strength
Total amount of medication transferred
Dated signature of person transferring and receiving medication
The Medication Release Document is the Transfer Form. It is one of the tracking documents in the Chain of Custody. See Pg and Pg. 175 RIA Curriculum.

6. Transfer Form
Review components of your agency transfer form. If unable to present, review this sample form (also found on Pg. 176 RIA Curriculum).

7. Medication Transfer
Medication must be transported by MAP Certified or Licensed Staff
Not allowed to send with individual or have non certified/licensed staff transport medication. Also, transporting of medications by MAP Certified staff must be done during the staff’s normal working hours and the transported medications must be for the individuals residing at the MAP site where staff formally work. MAP staff must not transport medications for individuals residing outside the staff’s work site or on the staff’s own time.

8. Day Program Medication
Ask pharmacy to ‘split package” medication
Whenever possible medication should be scheduled to be administered in the residential program. However, if a person will routinely be receiving medications at more than one location, such as the day program, ask the pharmacist to ‘split package’ the medication. A separate tamper resistant package will be prepared by the pharmacy that contains only the amount required for day program administration.

9. Day Program Medication
Before Sending
Document in Medication Ordering and Receiving Log as received in residence/add countable medication to count
Complete a transfer form
If countable medication, subtract from residential program’s count book

10. Day Program Medication
At the Day Program
Obtain dated signature of person accepting medications
If countable medication, day program staff must add to count book
Make a copy of transfer form and give to day program
Return transfer form to residential program
Only MAP Certified/Licensed staff may accept the medications at the Day Program and sign transfer form.

11. Day Program Communication
Residential staff’s responsibility to ensure the day program has all required information for medication administration
Including current copies of individual’s HCP orders
Communication is essential for
safe medication administration
Review class discussion Pg. 178 RIA Curriculum
Review the communication system between the day program and your residence.

12. Central Location Disposal
If medications need to be transferred for disposal to a Central Location
Before Sending
Complete a transfer form
If countable medication, subtract from residential program’s count book
Transport to Central Location
Central Location must be a MAP Registered site(current MCSR).
Transport must be done by MAP Certified /Licensed staff. Transporting of medications by MAP Certified staff must be done during the staff’s normal working hours and the transported medications must be for the individuals residing at the MAP site where staff formally work. MAP staff must not transport medications for individuals residing outside the staff’s work site or on the staff’s own time.

13. Central Location Disposal
At the Central Location
Obtain dated signature of person accepting medications
Make a copy of transfer form and give to Central Location
Return transfer form to residential program
Only MAP Certified/Licensed staff can accept medications for disposal at a Central Location.

14. Central Location Delivery
If medications are delivered to a Central Location and then need to be transferred to individual residence
At the Central Location
If countable medication, must be added to Central Location’s count book and subtracted when transferred to individual residence
Transfer form must be completed including dated signatures of person releasing and accepting medications
Obtain copy of transfer form for residence
Transport to residence
Central Location must be a MAP Registered site(current MCSR).
Transport must be done by MAP Certified /Licensed staff. Transporting of medications by MAP Certified staff must be done during the staff’s normal working hours and the transported medications must be for the individuals residing at the MAP site where staff formally work. MAP staff must not transport medications for individuals residing outside the staff’s work site or on the staff’s own time.

15. Central Location Delivery
Upon return to the residence
Store medications securely
If countable medication, add to residential program’s count book
File transfer form at residence

16. Questions

17. Resources MAP Curriculum- Responsibilities in Action
MAP Policy Manual